Personal Assistant To Partner
Assisting to ALL the Advisory Partner’s needs, organising meetings, managing the Partner’s daily calendar and following on her behalf with department heads, executive committee and board of directors. Daily scheduling and coordinating of calendar/travel arrangements, screening calls, review of emails and all correspondence, arranging meetings, with emphasis on efficiency project completion, time requirements and responsibility. Monitoring of all Curriculum Vitae of all interviewees, managing Interns and staff in the department, logging their whereabouts and keeping track of what work was being done to be able to bill the customers. Preparation of invoices and debtor chasing. Ensuring that the staff location calendar is accurate and up to date to work out their time sheets for payments at the end of each month. Following the weekly time sheet reports and logging a report to the accounts department. Dealing with post transactions of bills, transfers to ledger account, vouchers, float and all banking preparations. Preparing and submitting of tenders for clients and uploading of e-tenders. Printing and binding of deliverables as and when was required. As the BTA administrator all CPE hours of all BTA staff where maintained by me. Proof reading of all documentation that was going to be printed on any news paper or advertising media. Reporting on meetings and events. Organising company and team building events, outings and training seminars. I was in charge of promoting my boss for the entrepreneur of the year award, preparing her speech, all the promotional material required to lobby her, preparing her questions and answers and organising her video clip.