Administrative Work: • Assist to update Admin policies and analysis according to labor law. • Staff monitoring and Asset verification. • High quality financial management including procurement, asset management and financial reporting • Monitoring Vehicle felt management and operation cost analysis • Monitoring Vehicle registration, Insurance, tax token and Maintenance • Driver and support staff roster check & provide approval • Event Management Activities (Meeting, workshop, Retreat program etc.). • Maintain confidential employee files. • Manage the filing, storage and security of documents • Monitoring & ensure food & cleanliness at dining daily food menu check, maintain food quality & quantity, ensure Sitting arrangement. • Prepare monthly financial statements. • Monitoring Security system to ensure asset, employee and documents security. • Arrange fire evacuation / fire drill training. • Maintain liaison with different types of government authority. HR Work: • Ensure employee internal relations as per company policy • Ensuring compliance with regulations • Managing budgets for payroll, Staff benefit and department operation • Assessing staffing needs & hiring employees • Designing training programs and developing compensation plans • Develop code of conduct, manual and notice as per organizational requirements. Procurement work: • Support the management and tracking of project orders in the Supply Request (SR) tracking sheet. • Assist in developing an efficient and effective supply chain; keep an updated database of local suppliers and prices of frequently needed goods and services. • Check RFQ and Tender documents. Asset management: 1. Asset/ Service receive and asset management monitoring. 2. Check & approved Asset received/ handover. 3. Asset allocation and reallocation Monitoring: 1. Branch office visit 2. Staff monitoring

Administrative Work:• Assist to update Admin policies and analysis according to labor law.• Staff monitoring and Asset verification.• High quality financial management including procurement, asset management and financial reporting• Vehicle felt management and others are hire according to staff requirements.• Monitoring Vehicle registration, Insurance, tax token and Maintenance • Driver and support staff roster check & provide approval• Event Management Activities (Meeting, workshop, Retreat program etc.).• Maintain confidential employee file.• Manage the filing, storage and security of documents • Maintain liaison with different type’s government authority. Procurement work:• Support the management and tracking of project orders in the Supply Request (SR) tracking sheet.• Assist in developing an efficient and effective supply chain; keep an updated database of local suppliers and prices of frequently needed goods and services. • Carry out extensive supplier and market reviews and maintain a preferred supplier list.• Support programme teams in the development of procurement plans.• Organize, plan and prioritise project supply needs.• Make sure each area has framework contracts and that they are renewed on time. • Ensure/ update suppliers pre-qualification process • Review/ revise the procurement committee by discussion with CEOAsset management:10. Approved Asset allocation and reallocation 11. Approved Asset disposal or auction application 12. Monitor & ensure yearly different types of machine servicing & maintenance (Tagging, servicing,repair). 13. Support effective warehouse management in accordance with the Concern guidelines and ordonor requirements.Name Of the organization: SAJIDA Foundation (National organization)14. Support the security of stock through the implementation of effective controls and do spot checks in warehouses during field visits.Monitoring:3. Branch office visit4. Staff monitoring

Administration Duties:➢ Communicate with Government authority.➢ Policies development for admin department operation.➢ Communicate with Other NGOs.➢ Event Management Activities➢ Administer benefit entitlements.➢ Maintain confidential employee files➢ Manage the filing, storage and security of documents➢ Respond to inquiries➢ Staff operation and over time authorization ➢ Procurement process monitoring ➢ VISA processing➢ Event management prepare➢ Ensure food arrangement for staff (daily food menu check, maintain food quality & quantity, ensure Sitting arrangement)➢ Maintain liaison with fire service, DESA, WASA. Vehicle Management:➢ Supervise Vehicles paper update (Tax token , road permit, Insurance)➢ Weekly check logbook though respective officer.➢ Bi monthly report checking for vehicle maintenance. ➢ Driver overtime and roster check.Procurement work: 1. Product or Service requirement need assessment. 2. Vendor Enlistment & Vendor Data base maintain.3. Vat & Tax Calculation.4. Product & Service Pre-assessment for procurement. 5. PRF received, RFQ send and CS prepares. 6. Resolution prepared and Budget analysis. Asset management:1. Asset/ Service receive and asset management. 2. Asset received handover.3. Asset allocation and reallocation4. Asset disposal or auction5. Asset hand over to project staff

Duties Included: • Financial analysis.• Relationship and Bank transaction.• Staff orientation.• Logistic Support.• Loan analysis.• Ledgers maintain.• LC documents prepare for bank.• Financial report prepared.