Ali Bader, Mcips Email and Phone Number

ERP Key User (Infor LN) - Participated in migrating the supply chain department from Oracle Middleware to Infor LN including full ERP implementation from blueprinting to UAT testing to Go-live. Duties & Responsibilities• To distribute and assign the Contracts department’s work load within the team.• To prepare and present weekly reports / updates to the top management relating to purchases and existing contracts status’.• To liaise with concerned department within the company on matters such as: scope of work, technical specifications, other terms etc. relating to long term agreements in order to obtain updated documents prior to sending out tender invitations/ RFP’s or RFQ’s.• To prepare tender documents and send tender invitations to the right sources available in the market.• To review existing agreements of various types, renegotiate, renew, terminate such agreements, as the case may be, and preparing / updating status reports of the current agreements periodically.• To analyze and evaluate tenders received, prepare tender evaluation reports, consult the supply chain VP for recommendations and submit such recommended evaluation reports to the top management for approval.• To arrange meeting with Suppliers and Sub-contractors, negotiate and settle matters related with the supply services on a long-term basis.• To attend meetings and prepare the minutes of the meeting and distribute the same to the attendees.• To analyze the property market, contact Landlords / Estate, agents, negotiate, rentals and other terms, conclude Lease Agreements.• To co-ordinate with sub-contractors / Suppliers & the production department in matters relating to the obligations of the Sub-contractors / Suppliers.

American University of Bahrain (AUBH) was the second establishment and development of a procurement department (After IKEA Bahrain) in my career. AUBH was where I have consulted on the formation and transformation of the procurement divisionE‐Procurement, the university introduced an ERP system (Microsoft Dynamics 365). The system allows all staff from across all departments including the registration and library to be integrated together. I started by setting up the policies and procedures of the procurement department, moreover I assisted in the blueprint of the new procurement function in the ERP system.Duties and Responsibilities * Design and establish the procurement department, including defining its structure, roles, and processes.* Develop and implement procurement policies, procedures, and guidelines.* Set up procurement software, systems and tools to streamline purchasing activities.* Floating RFQ's and Tenders to suppliers and issuing purchase orders to whom the tenders were awarded.* Sourcing the market for capable suppliers as well as managing the vendor portfolio of the company.* Managing, drafting, amending and renewing contracts and agreements with external stake holders.* Engage internal stakeholders through monthly meetings to seek ways of improving their functions & spending's.* Issuing PO and Tender Awards to Suppliers / Contractors towards the end of the procurement cycle.* Assessing Suppliers / Contractors performance through the contract period using in-house built tools and metrics.

Established and developed the procurement department from scratch, IKEA have just started operations in Bahrain during this period.A software was built in‐house by the IT team to make the process of procurement easier and to avoid un‐necessary paper work. I reported to two managers, one was my matrix manager (Procurement manager) who was based in Jeddah (Head office) and second reporting line was the Store Manager of IKEA Bahrain, this is a procurement strategy called CLAN (Centre Led Action Network). Duties and responsibilities.* Procurement strategy implementation in sourcing and contract awarding.* Supplier performance monitoring and evaluation.* Issue PO's according to the companies policies and procedures.* Follow up on deliveries and ensure a GRN is issued on time.* Communicate the approved involving process with the suppliers to ensure on time payments* Manage Master Data's (Supplier, Item, Service, Contracts).* Managing the spend of each Category or Department with external parties.* Capture and execute saving opportunities through various methods (Economies of scale).* Swift response to urgent / emergency procurement requirements.

Duties & Responsibilities* Assist in the preparation and management of procurement budget for office supplies, equipment and services; ensure timely availability of office supplies and materials to meet BIBF’s requirements.* Provide assistance to all departments, faculty members and staff in all aspects of purchasing.* Ensure that all purchasing is in compliance with regulations and laws related to purchasing practices and in accordance with BIBF standard practices* Prepare technical specifications for request of proposals, including terms and conditions and evaluation criteria.* Prepare and develop bid documents and supplier bid lists to obtain competitive quotations on commodities and services.* Identify and implement cost reduction opportunities e.g. best cost vendor sourcing, opportunity buying, bulk purchases etc.* Develop and maintain effective working relationships with outside vendors, internal departments and customers.* Develop service level agreements with vendors and ensures compliance to the same.* Ensure quality checks of the purchased items; ensure products are in compliance with BIBF’s specifications and statutory requirements.* Solicit price quotations from potential vendors; replenishment of routinely needed office supplies and other equipment / materials.* Manage records for inventory tracking, ordering/re-ordering, and budget tracking.* Prepare financial and administrative reports as required by the department.* Maintain accurate auditable records of all procurement process; records of transactions, purchase performance evaluations, benchmarks and expenditure reports.