Aamer. K. Email and Phone Number

Key Responsibilities:• Provide administrative and clerical support to CEO, Chairman & Business Head, while maintaining utmost confidentiality• Schedule meetings and arrange conference rooms• Alert senior management about cancellations or new meetings.• Manage travel and meeting schedules• Handle information requests through desk research• Prepare draft correspondence and arrange for outgoing mail and packages to be picked up• Prepare draft Powerpoint presentations, along with necessary graphs and charts• Collect reports from business units on standardized formats and prepare summaries for CEO• Create and Manage spreadsheets as required and where necessary under guidance from Finance• Maintain HR information for key management• Greet and receive visitors, along with preparing visit plans• Prepare and store confidential and sensitive documents• Preparing agenda for meetings and take minutes and transcribe dictation• Prepare office budget and expense control• Coordinate travel, visa arrangements; prepares itinerary and meeting schedules• Compile and maintain travel vouchers and records• Coordinate committees and task forces, such as WTMs .Attending WTMs and controlling task lists and organizing follow ups with relevant managers• Relay directives, instructions and assignment to executives and follow up• Receive and relay telephone messages• Maintain hard copy and electronic filing system• Preparing draft proposals on specific formats• Gathering information/ requirements through desk research and interviews• Preparing High level feasibility on specific formats• Following up with Task Forces and report progress

• Coordinate with departments in preparation of manpower plan & accordingly prepare monitor and control, an efficient recruitment plan.• Sourcing of candidates locally and overseas for skilled/ unskilled workers through online Job portal, walk-in, advertising in leading newspapers and manpower agencies. • Screening and discuss short listed candidates with managers and arrange interview meeting schedules for managers. • Ensure that posts are within budget and approved.• Coordinate with agencies and initiate mobilization action plan for selected candidates and follow up for PCC attestation, medical tests and visa stamping of new employee overseas.• Follow up with administration department on issuance of Work visa/ Visit visa/ Local transfers of new recruits.• Preparing of offers letter and generating of new employee Id numbers to new recruits.

• Collecting applications, verifying completion of attached documents and submitting to the HR Director and GM for final reviewing and approval. • Supporting the HR Executive in timely execution of new employee mobilization process by providing required assistance in application collection, placement and visa arrangements based on the identified talent gaps in various regional establishments.• Preparing offer letters and issuing medical insurance cards to new recruits in compliance with company guidelines and applicable contract policies. • Communicating with medical insurance company representatives regarding employee additions/removals, collecting invoices, and forwarding bills to the finance department for prompt payment of services.Coordinating asset acquisition and purchases of office supplies for HR Department within established financial and time constraints. • Collecting training requisitions forms from respective departments and expediting them to higher management for approval of funds to facilitate workforce professional development initiatives. • Maintaining job descriptions for all department positions, overseeing management of ISO related documents and making changes to IMS manual policies and procedures as approved by the HR Manager. • Filing and tracking IT requests pertaining to access rights, creation and deletion of employee IDs, and procurement of equipment needed to support department day-to-day operations and tasks.• Implementing solutions determined by the HR managers to rectify non-compliances identified in the internal audit reports to facilitate consistent improvement in operations. • Handling performance appraisal forms for all departments and updating them to generate a comprehensive record of overall ratings.

• Supervised and inspected the food products including fresh, dry, chilled and frozen food items that were brought into the organization; oversaw that the products were in compliance with the guidelines of United States Department of Agriculture (USDA) standards. • Liaised with the local suppliers and performed site inspections to verify and validate order integrity. • Inspected and escorted the loaded trucks on return to the organization forming the source. • Conducted quality checks, generated reports and submitted them to the senior management for implementation of corrective and preventive measures. • Ascertained strict adherence to quality standards by enforcing rigorous quality assurance policies and procedures. • Developed lucrative professional relationships with suppliers to maintain quality standards and effectively negotiate/obtain product information, such as price, availability and delivery schedules. • Prepared work schedules and provided diligent management to encourage cooperation and teamwork; maintained staff morale at a high level with a sense of allegiance to the company which helped in achieving the targets.