Aamir Abdullah Email & Phone Number

Karāchi, Sindh, Pakistan

To support and facilitate administrative management, documentation, and financial reporting requirements, the SDGs Support Unit requires the services of a Financial Consultant. The consultant will work under the direct supervision of the Project Manager of the Sindh SDGs Support Unit and the Assistant Resident Representative of the Development Policy Unit at UNDP CO. The consultant will be responsible for the following tasks: Financial Performance Analysis: The consultant will conduct in-depth financial performance analysis for the Sindh SDGs Unit. This includes assessing financial trends, identifying areas of improvement, and providing strategic recommendations to enhance financial management practices. The consultant will analyze financial data, evaluate cost-effectiveness, and develop strategies to optimize resource allocation. Budget Review and Optimization: The consultant will conduct a comprehensive review of the Sindh SDGs Unit's budgeting processes and recommend improvements. This includes analyzing budget allocations, identifying areas for cost optimization, and developing budgeting guidelines to enhance efficiency and effectiveness. The consultant will collaborate with the team to streamline budgeting procedures and ensure alignment with strategic objectives. Process Streamlining and Automation: The consultant will assess administrative processes within the Sindh SDGs Unit and propose strategies for streamlining and automating tasks. This includes identifying opportunities for digitization, implementing tools or systems to simplify workflows, and enhancing data management processes. The consultant will work closely with the team to improve administrative efficiency and enhance overall productivity.

Karāchi, Sindh, Pakistan

Oversee the overall financial and administrative management of the programme.Maintain a complete set of books of account according to the principle of accounting and update it daily.Ensure the accuracy of supporting documents.Liaison with Sindh SDGs Section and planning and development department regarding financial and administrative activities and tasks.Facilitation of workshops and trainings with Government departments and UN Agencies.Follow up on the activities and monitor advance balances of resources disbursed, verify availability of funds for project activities and recommend changes in budget line if needed. The draft budget for budget revision.Supervise AFO prepare vouchers and process payments for all financial transactions.Provide support to prepare annual and quarterly work plans and budgets in consultation with the PM.Verify Combine Delivery Report (CDR) for Certification.Manage annual audit exercise, prepare audit follow-up action plans, and ensure that the action plan is implemented.Prepare monthly shadow budget for tracking the delivery of the programme.Oversee the contracts with implementing partners including governmental, non-governmental, and community-based organizations as well as with service providers for the programme (individuals and companies);Ensure the compliance of all the provisions of guidelines regarding personnel management, procurement, sub-contract and financial management.Prepare annual human resources and procurement (requisition) plans and implement them.Draw up specifications for the equipment required for procurement in close work with the project team as per guidelines; maintain and update an inventory and ensure proper operation, maintenanceKeep records on non-expendable equipment (NEE), conduct physical verification at least once a year and prepare annual physical verification report of NEE to be submitted to UNDP CO.

Karachi

• I am closely working with Project and Output Leads in budget preparation, revisions and for forecasting activities in line with the work plan and will also conduct Budget Variance Analysis (BVA) meetings for tracking expenses so that overall payment milestones are duly addressed and reconciled as appropriate.• Responsible for overall administrative and HR management at the provincial and district levels.• Adhere to the organization's policies/procedures including finance, human resources, security, procurement and logistics, and ensure staff compliance.• Follow standard procedures with proper approval and ensure timely supply of goods with quality.• Maintain inventory record having fund/project wise details with placement and equipment maintenance.• Submit an internal monthly report on progress of the project and other reports as necessary.• Coordination with project leads for monthly actual cash projections. Ensure that adequate funds are available to meet Program needs;• Management and routine reconciliation of the program bank account and petty cash funds; Support the Finance & Administration Manager for month-end closing procedures and data entry in the accounting software;• Support the Finance & Administration Manager to prepare and reconcile departmental work plans with the phased budgets;• Support the Finance & Administration Manager to prepare monthly planning matrix/BVA against the planned activities;• Contribute to financial management & monitoring through supporting budget tracking mechanisms including accurate tracking of over/under spending of activity & output budgets;• Manage the financial records & make it available for monitoring and audit purposes Facilitate local tax reporting for the program.• Ensure the proper implementation of Organisation’s performance management process for direct reports, including job description development, regular feedback, mid-term reviews, annual performance appraisals and staff training and development.

Rahim Yar Khan District, Punjab, Pakistan

In coordination with Finance and Operations, monitor and facilitate the compliance of donor and IRC requirements.Update the financial record/ vouchers regularly as required by IRC and donor.Processing of payments at field office Rahimyar Khan and ensuring compliance with IRC procurement policies anddonor requirements.Generate monthly invoices on the format specified by the donor.Ensure that invoice is supported with all supporting documents for donors monthly verifications.Page 2 of 6Support donors auditors in the verification of monthly invoice for approval and address any issue raised by theauditor.Ensure monthly invoice and any other financial reports for donors are submitted on time and on appropriateformats.Ensure monthly invoice/financial reports are prepared in accordance with donor approved financial limits.Keep track of mobilization advance and cash flow of the project. Prepare monthly cash flow forecast for theRahimyar Khan office and coordinate with the country office finance team to arrange funds etc.Maintain a record of all bank payments and cash for the office.Manage all payments through BVA system.Prepare and submit all taxes in their appropriate sections as FBR rules and regulations.Liaison with all departments for the spending as per Budget tracker.

Shikarpur, Sindh, Pakistan

Major Responsibilities: Managing all aspects of day to day operations & liaison with Finance, HR, Admin, Supply Chain and Security in field office.Maintain proper filing of Finance, HR, Admin, Supply Chain and Security in field office.Support logistic arrangements for project activities.Ensure compliance with defined procedures and guidelines.Ensure timely completion of payments in compliance to defined P&P. • Prepare the cash payments for training participants.Assist provincial operations team for any other operations activity. • Prepare monthly advancereconciliations for field office.Preparing Monthly cash/funds forecasting for Field office. Work as custodian of district office inventory and makes ensure safety of assets. • Assist DPM for staff monthly time sheets.Responsible for HR record maintenance at district level.Conduct a time sheet audit for field office time to time.General Administration Responsibilities: Supervise all administration activities in the district office on daily basis.Updating office and staff administrative procedure and forms as needed.Assist Program department and staff in the implementation of administrative systems & procedures in their respective departments.Maintain petty-cash and replenishment if required. Facilities Management & Supplies: Maintain inventory records for office Equipment, Furniture & Supplies.Ensue timely filing of each department as needed.Support District Manager in organizing office events, Meetings etc.To ensure the assistance in organizing trainings for program staff.Logistics Duties: Review all Purchase Requests & bills before approval.Manage the fleet in field office.Ensure a consistently excellent transportation support for programs and the management.Ensure proper use of PRP vehicles, Maintain logs sheets recommend modifications as needed.Maintain monthly vehicle management report.

Mirpur Khas District, Pakistan

Maintain all financial systems for the office and ensure full compliance with QC financial Procedures.• Accurate and timely Cash disbursements, Cash receipts, on a daily basis to ensure proper accounts distribution andadhering to QC’s accounting policies and procedures vis-à-vis GAAP following Fund Accounting system.• Review all financial entries for accuracy and compliance;• Perform reconciliation of all sub-ledgers• Perform monthly intra-company reconciliation.• Ensure monthly preparation of bank reconciliations.• Assistance in internal reporting• Supervise deduction of withholding taxes• Payroll and computation of gratuity and other staff benefits and tracking• Ensure that expenses are timely and appropriately charged to respective Fund Codes• Ensure that donor’s audit requirements are met as per contract.• Ensure that Partners’ Advances are liquidated well ahead of contract closing and Expenses are included in donor reporton time.• Ensure that no unallowable/ineligible costs are charged to any donor.• Assistance in monthly financial books closing.• Manage all bank and cash payments.Page 3 of 6• Record and monitor all bank and cash transactions in Excel based cashbook.• Updates accounts related to CO in line with QC requirements.• Prepare cash flow projections and bank top-up requests.• Provide guidance and training to programme staff on financial and accounting issues.• Oversee the effective running of the financial procedures all field offices, including Procurement, Logistics andcommunications, safety and security of office premises etc.• Manage all offices financial record.• Oversee financial system are with in line with QC Financial guidelines• Full line management responsibility for relevant staff.• Conducts frequent field supervision of the overall non-food and food management;• Closely monitors commodity end use, warehouse management and relief supplies handling;Operations JD's etc..

Sukkur Area, Pakistan

• Process of bank transaction on daily basis. Implement internal control procedures, in keeping with IRC policies and procedures to ensure that bank book is updated on daily basis.• Review and check all transactions are in compliance with donor and IRC requirements.• To assist in preparing cash forecast and Cash Transfer Request for overall program keeping in view the monthly cash needs.• Assist Senior Finance Manager in monitoring of the field offices when required.• Produce timely and regular balance sheet account reconciliation. Identify difference or discrepancies and follow up as appropriate, in keeping with IRC policy and procedures and standard practices.• Preparation and checking of bank reconciliation statements of all accounts on monthly basis.• Participate in professional development activities, as needed or requested.• Assist Senior Finance Manager to deal with tax and EOBI related issues.• Assist Senior Finance Manager Prepare to /Update Grants/Budget Filling.• Perform other duties, as necessary or as requested.

Badin Area, Pakistan

Repair and maintenance of office building and premises, computer and office equipment.To manage stock control and ordering of supplies.To ensure that the office space is well maintained.Maintain petty cash and handle all administrative expenses/payments.Maintain office stationary.Ensure the office & working environment is clean and tidy, timely collection and disposal of garbage in a proper manner and facilities are maintained and well taken care of.Supervise the mess. Purchasing of food items and accounting the float promptly.Maintain staff records, including leave, sickness and performance.Perform any other tasks that may be assigned from time to time by the management.

Sehwan Area, Pakistan

Managing general administrative duties including office administration, personal administration, logistics management, scheduling of appointments and meetings.Managing the internal and external mails.Maintenance of office supplies and office equipment. Personal Management system including all personnel Records: Prepared appointment letters, job descriptions, contracts form and personal cards.Responsible for the financial transactions - accounts payable and accounts receivable, reconciliation at month end.Managing payment of invoices and mange the record details. Dealing with Auditors, Banks, Suppliers and stakeholders.