Aamir Khan Email & Phone Number

Neom

Islamabad

Jeddah, Saudi Arabia

 Provision of accurate, efficient and professional administrative and business support services at all the project locations situated in Madinah, Jeddah & Makkah. Employee deployment, internal and external transfer with appropriate clearance, logistics supports, travel arrangements and maintenance of the manpower records. Welcome to the new employees, prepare their joining reports and allocate them to the required work location as directed by the Regional Projects Director. Manages the Manpower of the company and demobilization plan using Excel pivot tables, formulas (v-lookup) and charts. Prepare the Manpower Histogram/Plan, profession/trade wise requirements of manpower resources.  Submission of Monthly Manpower Reports by profession, trade and location wise.  Prepare the Staff Incentive Reports on a monthly basis and comply with HRM and Payroll Section to release the monthly incentive bonuses. Employee Evaluation Reports on yearly basis and submission of proposals/recommendations of the project management to HRM.  Maintain the summaries of terminated, resigned, transferred and escaped employees and ensure with related departments to remove them from our project cost centre. Provides the accurate manpower resources report to HR Department, which facilitates them in their many related activities including the maintenance of HR database. Handled the project’s petty cash, preparation of related summaries, submission in the oracle system with due approval of the Project’s Director.  Manages the Regional Projects Director office activities as an additional responsibility in providing the Executive Assistant support services and all related activities/multi tasks.

Jeddah, Saudi Arabia

 Supervised the activities of the administrative workflow to ensure office support services are delivered and responded with accurate and timely manners.  Streamlined and assigned the job descriptions to the administrative staffs as per their capabilities and managed their job conflicts and also provided leadership & guidance.  Implementation of leave system and also completed the process of resignations/terminations. Followed-up for exit re-entries & final exits, annual & EOS settlements.  Ensured about employee benefits services are dispensed in a speedy and effective manner such as housing & transportation allowance, appraisal forms, salary adjustments, increments, family visa requests, duty resumptions, sim card requests.  Monitored the activities of the time keeping office & digital attendance system; ensured that the daily manpower report is regularly provided to the management.  Finalized the monthly time sheets with overtime records, absenteeism, unpaid & sick leave etc. Recorded & justified the salary issues with payroll section and initiated the absconded cases.  Assisted in the recruitment process; issuance of job offer letters for selected candidates & ensure for its acceptance, prepared new joining reports.  Attended the emergency situations of the employees and provided necessary services and also meet and assist the injured or deceased staff.  Handled travel orders, employee allocation & transfers, travel arrangements and adjust minor expenses through petty cash in accordance with the company procedures. Looked after the camp administration, accommodation arrangements and supplies of electricity, washing & drinking water etc. and control the consumption. Carried out the protocol services in order to facilitate internal & external meetings. Prepared the highly confidential reports and transmitting of necessary information.

Tripoli, Libya

 Planned and coordinated for a variety of administrative & secretarial services of the CEO office. Contributed to deliver the results to the other senior management & staffs.  Welcomed guests and business clients by greeting them, in person or on the telephone inquiries. Handled travel arrangements, issuance of air tickets, hotel booking, pick & drop services etc. Preliminary orientation given to the new employees joined the company.  Monitored the junior administrative staff’s activities to ensure that office administrative works are accomplished in a respectful & response way. Responsible for the business travel approvals and related expenses following the company policy.  Coordinated between employees and HR Department about employees issues until resolved followed by their complaints received in CEO’s office.  Prepared letters, memos, forms & reports etc. and maintained the records for quick/easy references. Collected the necessary information and to finalize the quarterly newsletters of the company with all the latest project updates, events, celebrations, farewell and intro of new arrivals etc. Organized & scheduled internal & external meetings including meeting’s agenda and MOMs.

Islamabad, Pakistan

 Effectively managed & assisted for various administrative and office management tasks.  Followed up for monthly attendance system, verification of overtime sheets and proceeded to payroll with detailed reports of delays and absenteeism.  Drafted company circulars, letters, faxes, reports and made necessary correspondence.  Facilitated the employee’s requests, all types of leaves, acceptance of resignations, processed the terminations, annual leaves & final clearances and set up records of all information.  Finalized the business trip ‘inbound & outbound’ of the management & senior professionals.  Issued mobile connections, activated to require mobile packages and answered related queries.  Arranged printing materials such as employee’s business cards, letterheads, stamps and envelopes with company logo, address & contact information.  Finalized the guest houses on rental basis for employees, responsible the housekeeping team, repaired & maintenance and also logistic support was given in this regards.  Marketed the required suppliers and negotiated for the best prices with the best quality of items such as fixed assets, low assets, office equipments and supplies etc.  Conducted physical verification of office fixed assets in collaboration with store & finance team.  Established the document control repository (hard & electronic) for easy accessed & referrals.  Performed various other administrative duties and activities as assigned by the management.

Riyadh, Saudi Arabia

 Accelerated office administrative activities and performed routine clerical and administrative assignments to the Director and senior staff of the department.  Composed and prepared routine correspondence; screened and evaluated incoming and outgoing correspondences and prepared responses as directed by the superiors.  Managed calendar & scheduled appointments; dealt with schedule conflicts and refusal pleasantly and gracefully.  Gathered, entered and updated database of clients with their files, also established and maintained files and records for the office. Handled domestic and international travel arrangements including hotel bookings and airport pick & drop services for the principal executives.  Supported and coordinated of the payment of invoices and reimbursements of business related expenses in accordance with financial policies and procedures. Monitored the work of back office personnel and supervised their performances and maintained the hygienic environment of the office. Ensured that various administrative tasks are completed in an effective and efficient manner; this includes copying, scanning, printing, reviewing incoming mail, screening phone calls, transmitted of messages, stationary stock, in/out mail management and acknowledgements.