• Supported C- level Executives with meetings, travel, expense reports and administrative needs• Managed and executed all office operations for every department that include HR, Finance and Sales departments • Established, contributed and participated in maintaining a positive, inclusive and encouraging company culture • Led recruitment process with posting job descriptions, prescreening of potential candidates and setting up interviews and roundtables• Executed all onboarding, new hire orientation and employee exits along side HR partners • Assisted with ad hoc HR projects, internal and external HR related inquiries and special projects• Coordinated training and informational sessions for team members across multiple offices• Maintained online and offline employee records, company email system, slack and contact info for all employees• Produced all company social events including food, entertainment and all necessary logistics

• Led all aspects of office management and operations; vendor maintenance, budget management, conference room calendars, inventory management, property management liaison, IT back-up and all company events within a start-up and tech environment• Heavy calendaring for C- level Executives across multiple time zones: Tel Aviv, EMEA, APJ• Led recruitment process with posting job descriptions, prescreen potential candidates and setting up interviews and roundtables• Executed all onboarding, new hire orientation and employee exits along side HR partners • Supported Accounting team with expense reports, PO’s and payroll as needed• Coordinated Domestic/International travel arrangements for all employees• Managed employee Visa applications: Australia, China, Brazil• Executed cross-departmental ad hoc projects as assigned

• Assist the Director with internal/external communications (scheduling; prioritize mail; screening calls and walk-ins; draft correspondence, forms and graphs)• Research, organize and document various information cross departmental• Prioritize and track multiple projects from program staff and Director• Provide administrative support and project coordination for various program/administrative committees, departmental staff and student internships as assigned by Director• Heavy calendaring maintenance; Minutes preparation• Arrange staff meetings, prepare for meetings, presentations, minutes as requested by Director • File maintenance• Timecard Maintenance• Audit preparation: binder production, competency data collection

Meet, greet & escort clients and interviewees into respective conference rooms; setup and order catering for meetings; office and food supply inventory and ordering; processed expense reports, proofread pitch material, bound pitch decks, arranged domestic travel, car services, data entry; coordination of in-office social events.

Provided administrative support to Associate Director of Secretarial Services and Supervisor; formulated documentation including check requests, expense reports, daily staffing reports with required data entry; managed Director's calendars on both Lotus Notes and Outlook; managed absence line and assignment of secretarial coverage; arranged staff meetings, vendor events and travel arrangements; provided back-up coverage for both reception and secretarial desks; greeted and directed clients to assigned conference rooms, confirmed preparation of conference room and catering requests; provided technical assistance with conference rooms including coordinating video conferences, audio conferences, as well as onsite/offsite events; assisted secretaries and paralegals with ad hoc projects.

Routed high volume of phone calls to appropriate departments; handled guest relations, assisted customers with insurance policy payments and directed them to appropriate department/conference room; performed data entry, compiled workers compensation packets, promptly prepared meeting rooms, audited completion and accuracy of insurance applications before due processing.