Executive Assistant
Current-Handles scheduling of all meetings, calls, appointments, video conferences, travel arrangements, hotel accommodations, events, dinners, etc. across multiple time zones providing supporting materials such as agendas, itineraries, and reminders.-Ensures executives’ calendars are kept current, making changes as appropriate; prepares daily itinerary with updated calendar, phone call lists, meetings etc.-Acts as a confidential assistant; preserves all confidential information relating to sensitive company information, and employee matters, and provides support as needed. -Complete all core administrative processes. Provides exceptional administrative support to shareholders including communications & correspondence, via e-mail, drafting memos, and effectively communicating through phone, and video chat.-Ensures completion of high-priority assignments quickly and efficiently.-Manages workflow of routine processes to support the shareholders efficiently and productively. -Acts as the frontline in orchestrating communications for acquisitions to negotiate terms to reach a win-win shared vision. -Prepares monthly expense reports by uploading receipts of expenses for verification, and submitting a report. -Completes assigned tasks/duties ensuring seamless, consistent, and accurate deliverables.-Orders office supplies/equipment as necessary.-Anticipates needs and future problems. Determines approach, priority, and solution. -Maintains professional relationships with shareholders, investors, vendors, and staff members.-Supports all aspects of business development.-Accurately maintains files and records.-Occasionally will assist the team with monitoring data analytics to identify patterns, discover inferences, form better decisions, and boost operational efficiency. -Occasionally will provide feedback to help discover trends, irregularities, and opportunities.