Assistant Events Manager
Current• Contracting and negotiations with International hotels and suppliers• Assist in planning, logistics, and execution of events.• Interviewed clients to understand event scopes of work, establish budgets and determinetimelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions.• Managed administrative logistics of events planning, including contract signing, fee collection,event booking and event promotions.• Delivered prompt payment for event services, including vendors, venues, staff, andtransportation providers.• Coordinated catering services and planned menus to compliment event theme and selectedmusical or guest speaker entertainment.• Enhanced client satisfaction ratings by scheduling on-site service requests, managing showlogistics and booth functionality needs to meet demands.• Supervised onsite team , including caterers, audio-visual technicians, and facilitymanagement team.Handling all international related Queries / Customer Complaints• Handle Domestic/ International tours division. Liaising with DMC s.• Designing flexible tour packages to meet the needs of different clients.• Finalizing the necessary costs• Responsible to build and develop and maintain good business relationship with suppliers,vendors and hotels• Co-ordination for Booking related all queries.• Supported senior leadership by developing status reports on activities related to planning,scheduling, cancellation, inquiries, resourcing, risk mitigation and proposal development forvarious events.• Assisting the events team with a high number of events, ranging from small meetings to awardceremonies• Accompanying events manager to both internal and external events• Supporting the events manager with logistical and administrative support• Maintaining records of all bookings e.g. venue and catering and taking payments wherenecessary• Helping set up and dismantle events efficiently through to completion
