Adela Zavala Email & Phone Number

Palo Alto, California, United States

• Providing Excellent Administrative Support to Management and staff in the Engineering and Purchasing Department.• Maintaining and updating budget spreadsheets for projects reconciling any errors. • Performing heavy routine clerical task such as mailing, copying, faxing, filing, and scanning.• Assisting with onboarding 10+ new employees and updating employee vacation calendar. • Monitoring office supplies and replenishing stock as necessary.• Supporting manufacturing in… Show more • Providing Excellent Administrative Support to Management and staff in the Engineering and Purchasing Department.• Maintaining and updating budget spreadsheets for projects reconciling any errors. • Performing heavy routine clerical task such as mailing, copying, faxing, filing, and scanning.• Assisting with onboarding 10+ new employees and updating employee vacation calendar. • Monitoring office supplies and replenishing stock as necessary.• Supporting manufacturing in purchase of hand tools and miscellaneous supplies.• Coordinating maintenance of copiers, printers, and fax machines for all departments.• Preparing documents for storage, coordinating move to storage, maintaining storage records for file retrieval, and coordinating with vendor for receiving records.• Responsible for travel planning, calendaring, and submitting catering orders for meetings.• Running Supplier Performance Reports; mailing reports, updating supplier scorecard with performance data.• Running Open Order Reports, sort and distribute to Buyers/Planners.• Processing Miscellaneous Shipping Orders for subcontract assemblies.• Maintaining Representation and Certifications forms from suppliers including updating the log.• Entering transmittals; add and change as required.• Processing Blanket orders and update screen on CINCOM and ORACLE. • Preparing weekly summary reports, updating monthly summary reports, and creating a new data sheet.• Updating shortage list for buyers and contacting vendor for updates.• Managing Process Certifications and Magnet Calibrations (orders, data entry and distribution).• Other tasks as requested by management and staff in orderly manner. Show less

Santa Clara County, California, United States

• Collaborated with company partners to develop and actualize strategic plans to advance company's mission, objectives, promote revenue, profitability, and growth.• Operated and administered day-to-day operations, including accounting and budget management, business development, and customer service. • Studied successful plans from other locations to assess opportunities to improve program operation.• Managed payroll, responded to employee inquiries regarding payroll and… Show more • Collaborated with company partners to develop and actualize strategic plans to advance company's mission, objectives, promote revenue, profitability, and growth.• Operated and administered day-to-day operations, including accounting and budget management, business development, and customer service. • Studied successful plans from other locations to assess opportunities to improve program operation.• Managed payroll, responded to employee inquiries regarding payroll and timekeeping.• Hired, trained, and mentored staff to maximize productivity and improve operational effectiveness.• Stayed up to date on federal, state, and local regulations governing emergency response plans.• Created agendas and communication materials for team meetings.• Prepared purchase orders and expense reports. • Participated in labor contract negotiations with the union to successfully achieve a new agreement representing mutually agreed elements.• Provided excellent service and attention to customers when face-to-face or through phone conversations. Show less

Campbell, California, United States

• Provided Outstanding Support to the Physical Plant Operations Director. • Created agendas and communication materials for team meetings.• Processed and documented employee reimbursement and payment. • Created and assigned maintenance requests to maintenance workers, housekeepers, and motor pool.• Professionally prepared forms needed for real estate transactions, including contracts, and leases.• Assessed bids from contractor companies and subcontractors: quotes, contracts,… Show more • Provided Outstanding Support to the Physical Plant Operations Director. • Created agendas and communication materials for team meetings.• Processed and documented employee reimbursement and payment. • Created and assigned maintenance requests to maintenance workers, housekeepers, and motor pool.• Professionally prepared forms needed for real estate transactions, including contracts, and leases.• Assessed bids from contractor companies and subcontractors: quotes, contracts, and proposals.• Secured permits and established construction schedules.• Created and submitted vendor purchase orders, check requests, and assuring payment to vendors.• Managed shutdowns and restarts of full plant operations or individual systems for routine and emergency reasons. • Developed and strengthened productive working relationships with permitting and regulatory agencies, vendors, and local community. Show less