Adele Flynn Email & Phone Number

Australia

Western Australia, Australia

• Provide complete management of CEO's schedule, contacts and emails• Issue responses and/or actions on behalf of CEO• Communicate and liaise with senior executives in both public and private organisations on a wide range of issues• Maintain confidentiality in all areas of business and personal• Manage effective working relationships in and outside the business• Coordination of weekly, monthly recurrent meetings with all levels of staff, including senior management as well as external clients and contractors. • Minute and action taking for all meetings, including follow up of all items.• Prepare reports, letters, documents, emails on behalf of CEO• ‘Gatekeep’ for CEO, including screening of calls, emails etc. – manage business communications• Proactive liaise with all levels of staff to ensure deadlines are adhere to and CEO’s expectations are met• Assist in preparation of tender documents• Manage and be proactive with all personal and business items

Perth, Australia

Executive Assistant:• Global, in-depth diary management • Frequent international and domestic travel requirements; including but not limited to detailed itineraries, calendar organisation based on country time zones• Monthly board meeting – arrangement of meeting, minute taking and preparation of board materials• Filing, preparation, collation and distribution of documentation, notes and correspondenceProject Coordinator:• Detailed project planning and control utilising SmartSheet software• Managing project deliverables in line with the project plan• Managing project scope and change control. Escalating issues where necessary• Monitoring project progress and performance• Providing status updates to team• Conducting daily research into LNG based trading, customers; including both buyers and sellers. Analysing data, then creation of presentation to Executive team.

Jandakot, Western Australia

• Managing the Managing Directors diary• Organisation of interstate travel requirements• Minute taking• Preparation and collation of meeting materials• Liaise with office staff, including direct reports

Perth, Australia

Extended holiday in 2015

Perth, Australia

• Co-ordination of the Managing Director’s day-to-day administrative requirements by managing daily calendar, incoming mail and e-mail/telephone messages through the application of strong organizational skills• Refer general inquiries from internal and external parties at all levels in the context of a strong understanding of the Managing Director’s company priorities• Professionally manage confidentiality requirements of the Managing Director • Prepared presentations and reports • Involved in managing the administrative duties as they relate to the requirements for the Board of Directors and the corporate schedule by using initiative, a viable contact network and strong knowledge of the business• Consolidate information and compile reports, including financials, through the application of well-developed skills in Excel, PowerPoint, and Word• Set up of meetings, arranging travel including detailed itineraries for both domestic and international travel • Anticipated the Managing’s needs and making confident decisions to contribute to an organized work environment• Established and maintained positive, productive working relationships with internal and external parties. I managed these relationships in manner that facilitated a positive corporate image, built morale and supported co-operation• Co-ordination of department group activities through the application of strong organizational and leadership skills• Represented the company professionally through the use of superior interpersonal and communication skills. Professionally manage the requirement to maintain confidentiality• I created a variety of reports on a regular and as required basis• Carried out supportive tasks, as required, to contribute to the efficiency of the Executive department• Provided assistance and guidance to other administrative staff• Effectively managed the Administration team (5+ people, plus contractors)

Perth, Australia

• Effective and proactive management of the Head of’s time, ensuring they are fully briefed on meetings• Prioritisation of emails and items requiring approval• Assist with preparation of routine and customised presentations, reports and briefing papers for meetings• Manage relationships with external parties, clients and other Bankwest executives and senior management via diary, email and telephone• Understand and interpret the flow of information from the business and prioritise and act accordingly• Apply judgement on urgent issues and convey information succinctly and within short timeframes• Multi-task and maintaining a high degree of flexibility to an ever changing diary schedule• Arrange travel requests, transfers and full travel itinerary to the Head Of and direct reports• Assist the Head of, to co-ordinate, liaise between the business and relevant IT stakeholders in relation to critical information sharing and timelines• Manage and document meeting records and review minutes/diaries and follow up where required• OSH administrator for a level in the Bankwest Tower• Co-ordinate all Credit Card Expenses for Head of and direct reports, and reconcile statements on a monthly basis• Maintaining comprehensive filing systems and document retention systems, ensuring all files are kept up to date, including a comprehensive library of files on the PC• Networking with Executive and Personal Assistants

Perth, Australia

• Diary management to all three directors (on a personal and executive level); coordination of meetings, bookings and appointments• International and domestic flight bookings for all three directors (on a personal and executive level) and management level staff• Provide high level administrative support to CEO and Directors• Prepare letters, spreadsheets, documents and other administrative and secretarial duties• Assist on a day to day basis with miscellaneous tasks from directors• Main point of contact for clients and employees for correspondence with the directors• Maintaining a professional image of the company • Credit card reconciliation• Employee induction co-ordinator and facilitator (all aspects)• Liaisons with high level clients and stakeholders• Minute taking and agendas• Maintaining visa’s, passport renewals (all travel documentation) for directors• Management of the Receptionist and Administrative Assistant• Chair meetings for administrative purposes• Archiving and maintenance of records for the database (paper and electronic versions)• Working with PRONTO – accounting system• Managing the QTRAK system – main point of contact for the company for the QTRAK filing system