Adele Haddad Email & Phone Number

Main Responsibilities: Partners' effective diary managementMonitoring emails and inbox managment Events managementEnsure actions and collaborations across project teamEnsure system records are properly managed and up to date Expenses submissions and timesheetsTravel arrangements

14 Shat Al-Arab Street Amman Jordan

Calendar Management:Schedule and coordinate appointments, meetings, and conferences for the Chairman.Manage the Chairman's daily agenda and prioritize tasks.Communication Management:Screen and respond to emails, phone calls, and other forms of communication on behalf of the Chairman.Draft and edit correspondence and reports.Travel Arrangements:Make travel arrangements, including booking flights, hotels, transportation.Information Management:Organize and maintain files, documents, and records.Research and gather information for the Chairman's projects and initiatives.Meeting Support:Prepare meeting materials, agendas, and presentations.Attend meetings with the Chairman, take minutes, and follow up on action items.Office Management:Ensure the Chairman's office is well-organized and stocked with necessary supplies.Oversee administrative staff, if applicable.Confidentiality:Handle sensitive and confidential information with discretion.Project Coordination:Assist in the planning and execution of special projects, events, and initiatives.Monitor project timelines and milestones.Financial Responsibilities:Assist with budget management and financial reporting, if required.Research and Analysis:Conduct research on various topics and provide summaries and recommendations to the Chairman.Problem Solving:Address issues and challenges that arise in the Chairman's work and find solutions.Technology and IT Support:Provide technical support for the Chairman's devices, software, and communication tools.Social and Networking Activities:Help plan and organize social and networking events on behalf of the Chairman.Prioritization and Time Management:Assist the Chairman in managing their workload and ensuring tasks are completed efficiently.Handle any other tasks and responsibilities as assigned by the Chairman.

Amman, Jordan

Serve as the primary point of contact for all internal and external communications on behalf of the Chairman.Efficiently handle administrative tasks, including email correspondence, memo drafting, and document preparation.Oversee and coordinate major operations and events for Imseeh Group, ensuring their successful execution.Supervise and report on daily tasks, providing weekly and monthly updates to department heads.Organize and manage Imseeh Jewelry's annual celebrations, including media and newspaper coordination.Schedule and prioritize appointments and meetings for the Chairman.Prepare meeting materials, coordinate logistics, and attend meetings when necessary.Handle phone calls, convey messages, and manage email communications.Coordinate travel arrangements for executives.Maintain and organize important company records and documents.

Abdali Projects Amman

Front Desk Operations:Greet clients, visitors, and employees as they enter the office.Answer and direct phone calls to the appropriate staff members.Manage the reception area and maintain a welcoming atmosphere.Coordinate meeting room bookings and ensure they are set up as needed.Document Management:Organize and maintain physical and digital filing systems for project documents, plans, and drawings.Assist with document scanning, photocopying, and distribution.Correspondence Handling:Sort and distribute incoming and outgoing mail and packages.Draft and edit correspondence, including emails and letters.Client Support:Assist clients with inquiries and provide information about the firm's services.Maintain a database of client contacts and project details.Project Coordination:Assist architects with project coordination tasks, including updating project schedules, budgets, and timelines.Help prepare project proposals and presentations.Supply and Inventory Management:Order office supplies and ensure their availability.Keep track of inventory and replenish as needed.Travel Arrangements:Make travel arrangements for architects, including booking flights, hotels, and transportation.Meeting Support:Prepare meeting agendas, materials, and presentations.Take meeting minutes and distribute them to relevant team members.Vendor and Contractor Coordination:Liaise with vendors and contractors for office maintenance, repairs, and renovations.Keep track of service contracts and agreements.Archiving and Records Management:Maintain an organized system for archiving old project files and records.Ensure compliance with document retention policies.Assisting Architects:Provide administrative support to architects, such as typing reports, creating presentations, and managing their calendarsDirect Coordination with Laceco head offices in LebanonAssist with any other administrative tasks as needed to support the office's daily operations.

Amman, Jordan

Mail Handling:Receive and sort returned mail from customers, which may include letters, statements, and other documents.Ensure the safe and confidential handling of customer correspondence.Data Entry:Enter relevant customer information and details from returned mail into the bank's database or customer management system.Issue Identification:Review returned mail to identify the issue by contacting the client to confirm their post office address.Determine the root cause of the issue.Communication:Contact customers via phone.Ensure clear and effective communication to resolve customer issues.Ensure that solutions are in compliance with bank policies and regulations.Documentation:Maintain detailed records of customer interactions, including the nature of the issue, actions taken, and resolutions provided.Update customer accounts and profiles with relevant information.Follow-Up:Conduct follow-up communication with customers to ensure that their issues have been fully resolved and that they are satisfied with the outcome.Process Improvement:Provide feedback and suggestions for improving mail handling and issue resolution processes.Collaborate with colleagues to streamline workflows.Compliance and Security:Adhere to bank security and confidentiality protocols when handling customer information.Ensure compliance with banking regulations and policies.Reporting:Generate reports on customer mail volumes, issue types, and resolution metrics.Provide regular updates to supervisors and management.