Adeline Pan Email and Phone Number

- Full spectrum in HR duties which includes recruitment, payroll, benefits and compensation. - Provide HR support to employees based in Singapore, Indonesia and Thailand. - Managed employee handbook harmonization for Singapore and Thailand.- Managed implementation of new e-leave system.- Managed migration to new payroll vendor.- Assisted in retrenchment and termination exercise.- Liaised with insurance broker for annual insurance renewal.- Handled new, renewal and cancellation of work pass applications.- Administration of leave, insurance and claims.- Submission of childcare, maternity, NS leave claims and training grants.- Coached and mentored new HR colleague.- Plan and organize employee welfare activities such as festive celebrations, teambuilding and fruit day.

- Ensure that PO request forms and supporting documents are properly completed and approvals obtained before assisting to raise purchase orders for all sections using ACE SAP system and Gebiz.- Tracking of open purchase orders and highlighting to respective sections before expiry dates.- Assist the sections and vendors on payment related matters. - Working closely with sections heads and recruitment agencies in the recruitment of contract staff. Ensure that the necessary approvals are obtained for posting of jobs in Gebiz, coordinate interviews and co-conduct interviews with section heads when required. - Conduct office tour and issue temporary staff cards for new staff.- Maintain personal files for contract staff.- Assist in other ad-hoc duties as and when required.

- Provide HR support to employees located in Singapore and India offices.- Working closely with business units/agencies/vendors in recruitment related activities. Ensure that headcount approval is obtained, coordinate interviews, background checks and ensure compliance with internal policies and procedures. - Conduct new staff orientation and exit interviews.- Implemented the leave management tool to replace manual tracking of leave. Maintain leave records and attend to leave related queries.- Handle insurance related matters e.g. enrolment, termination, claims.- Handle employment passes and related passes applications.- Maintain employee personal files and other HR records. - Tracking of fringe benefits.- Preparation of HR related letters e.g. Offer letters, promotion, employment certification.- Organize staff welfare activities e.g. Christmas parties.- Prepare headcount reports and other HR reports as required.- Assist in the revision and updating HR policies & procedures manual.

- Assist in recruitment activities ranging from job advertisements to screening of resumes and coordinating interviews. - Maintain employee personal data and administer leave applications using TimeSoft software. - Handle invoices, expense claims and payments for the department. - Handle employment pass applications, renewal & cancellation and visa applications. - Organize employee welfare activities e.g. family day, dinner & dance, health screening. - Coordinate in-house training and handle training administrative functions such as course registration, arrangement of logistics and application of SDF grant. - Updating of employee personal files and expense reports actively. - Administer expatriates’ tenancy agreement, home leave and children education fees. - Preparation of employment contracts, confirmation letters, transfer, promotion and acceptance of resignation letters. - Processing of monthly payroll for 150 headcount. (run 4 monthly cycles) - Arrange for staff gifts e.g. long service awards, birthdays, newborn. - Conduct new staff orientation. - Responsible for employee insurance administration. Liaise with broker on insurance related matter.