Working on a joint venture project for the Royal Commission for AlUla I oversee Document Control activities. Working closely with Directors and Managers implementing processes and coordinating information. I manage SEA’s SharePoint site and act as Org Admin for Aconex. Overseeing ten Document Controller’s ensuring processes are adhered too across projects. I chair weekly Document Control meetings, highlighting achievements and resolving any issues. I ensure staff have the resources they need and act as single point of contact with RCU for Document Control at SEA.

Reporting to the Programme Manager on a security cleared project maintaining MDR’s and the effective transfer of project deliverables between the MTC and external suppliers. QA checking outgoing and incoming project deliverables transmitted between suppliers and MTC. Developing document templates in according with Quality processes. Allocating and recording documents numbers, security classifications following Project Quality Control Plans.

Reported to the Senior Project Manager on the Geological Disposal Facility (GDF) project, I set up SharePoint sites and folder structures. Assisted the head of Information & Knowledge Management with Quality procedures and LTQR’s. Carried out User Acceptance (UAT) testing of software for transfer of deliverables between NWS and Suppliers. Created standardised templates. Produced training materials for project teams and delivered Q&A sessions with NWS staff and external Suppliers.

Supported the Commissioning of Kew’s Energy from Waste Facility I set up a records management system in SharePoint for all Kew Technology projects. Managed the Master Document Register, maintained revisions for all documents and drawings produced by Design. I managed SharePoint access for Contractors following information security protocol. Verified project data in multiple locations before migrating into the new EDMS. Managed the records schedule for LTQR including procedures and forms.

Working on industrial gas skid projects across the UK I set up a complete Quality Management and SharePoint System for Document Control. I generated documentation for Supplier Audits, Qualified Vendor Database (QVD) for approved suppliers, LTQR Management and a complete Skid Build Process document from initial quote to delivery to site.Set up a Gas Industry Standards (GIS) Library to be called upon in preparation for projects. Introduced a Document Numbering Convention and Master Document Register and a suite of project related document templates and forms enabling FT’s Gas side of the business gain ISO 9001 accreditation.

Working on the gas distribution network projects across the West Midlands controlling documentation between the client and joint venture companies. Implementing document control procedures and processes. Introduced a document numbering convention and auditable master document register. Track all project deliverables maintaining compliance with ISO9001. Managing the clients EDMS system SharePoint to ensure the correct meta data is maintained. Training staff on the correct use EDMS systems and managing all user accounts and access levels.

Worked on a security upgrade project close out for National Grid’s Gas and Electric sites across the UK. Controlled documentation, Risk Assessment Method Statements (RAMS) Inspection and Test Plans (ITPs) and drawings between the client and joint venture partners on site. Set up and maintained document registers, close out of documents in Conject, uploaded and maintained documents in the clients preferred system SharePoint. QA checked all documents, set up a fully auditable master document register for all project deliverable documentation ready for hand over.

Supported project Nemo Link, sub-sea electricity inter-connector between the UK and Belgium. Managed the full implementation of Aconex EDMS. Wrote and implemented a Document Management Plan and user manual for using Aconex software. Migrated project data from multiple EDMS sites. Removed any duplication and maintained compliance with ISO 9001. Set up project review and approval workflows. Managed all user accounts and set access levels for project members. Trained Project Members on the use of Aconex. Acted as Liaison between Aconex and National Grid with technical issues.

Supported the delivery of a Biomass and Waste-Water Treatment Plant in Daventry. I managed the implementation of Aconex EDMS from quote to full role out. Introduced a Document Management Plan and user manual for using Aconex software. Collated engineering drawings and data for the technical manual and assembled the client handover pack. Migrated project data from SharePoint into Aconex, removed duplication, maintained auditable revision history. Managed user accounts, workflows and access levels for team members. Introduced standard templates and forms across the business ensuring procedures were followed and checked document quality.

Working on the Rolls Royce Marine Power liquor reprocessing project I ensured the EDMS met the requirements of Office for Nuclear Regulation (ONR). Collated engineering drawings and data for the technical user manual and assembled the handover pack to the client. Introduced strict security measures for storage and disposal of documentation. Produced Lifetime Quality Records (LTQR) packs. Assisted the Quality Manager with inspection and Test Plans (ITP's). Conducted weekly meetings with Boulting and Rolls Royce representatives.

Working on the Horizon Nuclear Power Project I managed the review of documents and drawings for staff in Anglesey and head office in Gloucester. Maintained Horizon’s project mailbox and SharePoint system. Ensured both Mace and Horizon Document Management procedures were followed. Trained Contractors to use the Mace Conject software on site. Checked documents to ensure compliance with Horizon’s requirements. Managed permission rights in Conject for key stakeholders at Mace and Horizon.

Working with the Ground Investigation Team I transmitted sample data and drawings between site teams and specialists using Enterprise Bridge and ProjectWise. Ensured data was distributed and commented on within agreed time scales. QA checked Contractors documentation met HS2 requirements. Transmitted requests for payment and invoices to the Accounts and expedited documents for Engineers. Maintained the Document Control mailbox

Supported Heathrow Terminal 5 project. Ensured document reviews were managed within agreed timescales. Maintained consistency of documents between Mace, Babcock and Heathrow. Ensured technical queries fed back to Engineering within agreed timescales. Attended progress meetings and reported on document statuses. Migrated drawings and documents between Babcock and Heathrow for project handover.

Working in Engineering on the B38 silo emptying project for Sellafield I maintained technical information, complied engineering drawings and Identified design control files in the company archive for the technical manuals and handover packs. Collated reviews and risk assessments in preparation for project close out. Maintained a library of Engineering Standards. Assisted the Quality Department in preparation for ONR audits.

Working in Commissioning on B38 silo emptying project for Sellafield I issued technical packs for Commissioning Engineers and maintained a suitably qualified records (SQP) of Engineers qualifications. Transmitted files via eRoom software between Sellafield and site Engineers and maintained the internal EDMS system. Ensured documents were signed in and out via a signature verification register and locked in fire proof safe at the end of each day. Assisted the Commissioning Department with ONR audits.

Planned work for Authors and Illustrators, ensured standards met each market requirements and wrote improvements for user and technical manuals. Attended document sign off meetings prior to product launch. Wrote process instructions for technical and marketing documents. Introduced on-line review and sign off with Adobe software to speed up document reviews between markets.

Provided research assistance to the department. Ensured technical consistency of all documentation. Carried out evaluation of Competitor documentation. Updated User and Technical manuals as part of the product lifecycle and produced quick start guides. Maintained a database of feedback on any technical issues and ideas on product improvements. Advised business partners of technical changes to products and manuals.

Provided help with technical queries on boiler and solar panel installation. Advised on the suitability of products with engineers and specifies. Whilst in the department I created several documents for positioning of solar panels and boilers. These guides were used in marketing and installation manuals.

Provided help with inquiries from customers. Arranged Engineer visits for service and repairs of boilers. Ordered spare parts, liaised with Engineers and Managers at various levels. Used SAP, Contact Central, Word, Excel and Outlook Express software.