Adriana Pérez Ramboux Email & Phone Number

- Coordinate and initiate sending of invitations / reminders for all Technical Assistance activities, virtual and face-to-face, to Permanent Missions, Regional Secretariats, specialized Agencies and Ministries- Provide TA activity participants and other relevant stakeholders with the necessary information on virtual platform support, administrative, financial and logistical arrangements (e.g. sending virtual invitations, administering virtual test in advance, sending meeting room arrangements, accommodation, travel itineraries concerning face to face activities, etc.)- Provide logistical support during the virtual training courses to ensure the smooth running of the activities (e.g. organize and update the virtual classroom for TA activities)- Interact with and assist distance course participants, speakers, interpreters, and WTO colleagues involved in delivering TA activities- Cross-check final invoice/s from hotels with initially signed contracts and follow up on payments (e.g. per diem, terminal expenses, reimbursements, etc.) with the Finance Section and UBS Bank.

Geneva, Switzerland

- Executive Assistant to the Head of Programming in day to day activities (coordination of meetings, schedules and travel arrangements) - Interim Executive Assistant to Managing Board Member and Head of the Global Programming Group in day to day activities (coordination of meetings and schedules) - 1 year maternity cover- Develop team-related processes and act as a central point to share knowledge across the Programme and Design team (30+ people in Geneva, Beijing, San Francisco and New York)- Co-lead the development of group-related processes and act as central point to share knowledge across the Global Programming Group (80+ people in Geneva, Beijing, San Francisco and New York)- Provide project management support and monitor progress of internal and external commitments to achieve the team's milestones and objectives- Lead the on-boarding process of new team members and manage team integration- Organise team-building events (team retreats, end-of-year dinner) with other WEF teams- Approve and monitor travel requests and expenses records on behalf of the Head of Programming- Prepare and manage the Programme and Design team’s budget with the Finance team- Prepare and manage the team's Annual Meeting and the Annual Meeting of the New Champions budgets - Register team members attending global and regional summits in the Event Sustainability Management System (ESMS)- Provide organizational and logistical support for global summits (timelines, useful staff information)- Liaise closely with the Events team - Provide onsite support for session delivery for 2019 and 2020 Annual Meeting (Switzerland) and 2018 and 2019 Annual Meeting of the New Champions (China)- Provide organizational support to the team (arrange meetings and conference calls, book rooms, prepare material)- Plan, schedule and facilitate the Programme and Design Weekly Team Meeting. Reflect notes in minutes- Monitor and propose training opportunities - Liaise with People and Culture

Geneva, Switzerland

Feb.2017 – Nov. 2017 -> Executive Assistant to the Head of Wholesale and Retail-France,Geneva, Monaco & Israel, and Geneva Office ManagerMar. 2014 – Jan. 2017 -> Executive Assistant to the Head of Wholesale and RetailFrance, Geneva, Monaco & Israel, Marketing Assistant and Geneva Office ManagerApr. 2012 – Feb. 2014 -> Sales and Administrative AssistantExecutive Assistant tasks- Management of the agenda- Extensive international/domestic travel- Ensure all materials and documents are prepared for business trips, meetings and conferences- Accountancy: prepare and reconcile expense reportsMarketing/Communication tasks- Keep internal CRM database up-to-date- Organization and execution of internal and external events (several formats such as breakfasts, luncheon, cocktails, fairs and conferences gathering from 15 to 2000 participants)- Management of all logistic aspects linked to the events: registration process, travel arrangements, accommodation for the speakers, clients and staff, etc.- Post-event evaluation with Marketing and Communication teams and with the Sales Managers- Coordination of the marketing/communication staff with the Swiss media agencies and press- Management of all marketing materialsOffice Management- Implementation of Natixis Global Asset Management processes and procedures- Elaboration of the general office budget along with the Managing Director- Liaise with fiduciary and internal finance team for accounting (invoices and expense reports)- Assistance to the legal team with queries from the Swiss Financial Market Supervisory Authority FINMA

Geneva (Switzerland)

- Travel arrangements and accommodation plans- Management of the agendas- Assistance to the legal team with queries from the ARIF (Association Romande des Intermédiaires Financiers)- Management of the marketing materials for meetings- Liaise with fiduciary and internal finance team for accounting (invoices and expense reports)- Office maintenance (supplies, equipment, general office upkeep)- Filing in and archiving records- Receptionist duties (screening incoming calls, client welcoming)- Type correspondence in English, French and Spanish

Master’S Degree Of « Translation And International Relations », European And International Law, International Economy

Attendance

Bachelors Degree In Translation And Interpretation (English, French, German)