Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ Email and Phone Number
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* Drive awareness, inspire action, and foster collaboration to ensure a healthier, more sustainable future for the planet. Educate individuals and organizations about the importance of sustainability and how to incorporate eco-friendly practices into daily operations and lifestyles. Advocate for the efficient use of resources, promote renewable energy sources, and support practices that reduce waste and carbon footprints.  * Widely experienced in supporting the implementation of corporate strategy and facilitating core management and leadership responsibilities* Working experience supporting two executives at the time * Experience in supporting (C-level) executives, President and CEO, Sustainability and Innovation, Finance, HR, Planning, Analytics and Informatics, and Marketing Departments* Adriana holds a Master of Management Sciences degree from the University of Waterloo, a bachelor's in Industrial Engineering, and a Postgraduate in Marketing. She uses her analytical skills and knowledge of management concepts and models to support Executives, their direct reports, and their portfolios. Her main objective is to assist the team in reaching its goals and fostering teamwork* Excellent in anticipating needs and able to prioritize and complete multiple tasks and follow through to achieve project goals* Highly organized, detail-oriented, and problem-solving skills* Great customer service and welcoming attitude. Always looks to improve quality and reach deadlines* Always eager to learn, passionate about challenges* Proficiency in Outlook, PowerPoint, Excel, Word, Project, SharePoint, Visio, Sway, MS Teams, Adobe Professional Specialties: •Executive administrative support•Calendar management•Project management•Research and analysis of information•Confidentiality and negotiation skills•Meeting coordination and event planning•Travel and expense processing•Developing and analyzing tracking systems•Invoice processing•Manage office supplies•Presentations, documents, and reports in Microsoft Office•Developing policies and procedures
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Sustainable AdvocateFreelance Jan 2024 - PresentDrive awareness, inspire action, and foster collaboration to ensure a healthier more sustainable future for the planet. Educate individuals and organizations about the importance of sustainability and how to incorporate eco-friendly practices into daily operations and lifestyles. Advocate for the efficient use of resources, promote renewable energy sources, and support practices that reduce waste and carbon footprints.
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Coordinator - Innovation And Sustainability GroupToronto Transit Commission (Ttc) Mar 2022 - PresentToronto, Ontario, Canada -
Executive Assistant To Chief Executive OfficerEndeavour Consulting For Non-Profits Jul 2023 - PresentToronto, Ontario, CanadaWorks directly with the Chief Executive Officer to assist in all administrative and event functions of the organization -
Executive Assistant - Vp Cancer ProgramsOntario Health (Cancer Care Ontario) Jul 2021 - Mar 2022
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Executive Assistant - Vp Planning And Regional Programs/Enterprise Data And Analytic ServicesOntario Health (Cancer Care Ontario) Dec 2019 - Dec 2021
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Executive Assistant To Chief Executive Officer (Interim)Ontario Health (Cancer Care Ontario) Jan 2020 - Oct 2020Toronto, Ontario, Canada -
Executive Assistant - Vp Clinical Programs & Quality InitiativesOntario Health (Cancer Care Ontario) Sep 2016 - Sep 2020Toronto• Provide administrative and business support and act as a key contact person for the executives• Organize and prepare meetings documents, speaking notes, communications and key information for their review• Handled material of highly confidential nature as well as a variety of complex situations relieving Executives' involvement in administrative functions• Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks• Plan and organize meetings including preparing agenda, presentations, packages of information, coordinating layout of meeting rooms and setting up video and conference calls• Improved office efficiency by implementing color-coded filing system and information management system• Plan and schedule meetings, teleconferences and travel• Coordinate reports and information requested by the office of the Auditor General• Design and create a monthly newsletter to be able to communicate projects, achievements, teamwork• Supporting the Executives onto keep track and prioritize their responsibilities• Assist with the hiring process of the provincial leads; organize curriculum vitaes, schedule panel members meetings and interviews sessions, coordinate revision of documents and procurement requests• Maintain and provide VP’s Common CV to be able to present on the grant requests• Maintain up-to-date contact information• Foster and maintain relationships with the other Executive Assistants of the Executive Team
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Executive Administrative Assistant To Vp FinanceFidelity Investments May 2007 - Sep 2016Toronto•By smart and goal-driven scheduling support effective and efficient project deliveries and milestones •Prepare weekly executive sales presentations in PowerPoint to keep track of sales performance by region. Identify sales and redemption trends using moving average•Design and develop tracking systems (reports, vacation, training) and create infographics to facilitate decision taking•Generate and analyze ad-hoc reports for various business units using tools such as Excel with pivot tables, macros, and advanced formulas•Great judgment & initiative to determine the appropriate approach and action to take in non-routine situations by exercising strong business and professional skills•Ability to communicate with considerable tact, diplomacy, and courtesy•Supporting the VP onto keep track and prioritize his direct reports responsibilities•Manage the traveling budget and coordinate complex domestic and international travel arrangements for the senior management team achieving 100% of success•Manage with no errors travel and expense monthly reports for the VPs and Directors (7 in total)•Screen mail and telephone calls to provide faster answers, redirect requests and increase VP time•Manage PO, AP and requisitions for office and equipment supplies 10% under budget•Plan and organize meetings including preparing agenda, presentations, packages of information, coordinating layout of meeting rooms and setting up video and conference calls•Plan and coordinate special events and meetings with 25-40 attendees•Develop Gantt charts for the Quarterly Scorecards Process and follow up on activities to ensure the delivery times are achieved•Maintain executive binders with key reports and information for the VP and his direct reports•Create and maintain an efficient colour-code filing system for the department to easy access to files and confidential information•Designed, built and launched SharePoint site using project management techniques to facilitate communication -
Executive Administrative Assistant To Svp Human ResourcesFidelity Investments Apr 2006 - May 2007Toronto• Managed calendar, including all travel and related matters for management team members as required optimizing the use of time and cost• Planned and organized various departmental activities and events to promote the goals of the department to facilitate communication and improve teamwork• Prepared and revised presentations, reports and databases as required• Provided general administrative support as invoice payment and processed requisitions for office and equipment supplies so the department had the resources necessary to work effectively
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Manager, Jewelry BusinessTw, Tropical World Feb 2003 - Feb 2006Toronto• Developed a Business Plan and evaluated convenience and feasibility of a jewelry business. The plan included SWOT analysis, competitor analysis, marketing plan, marketing analysis and projection of financial statements • Designed and implemented wholesaler surveys including designing of survey instruments, coordinating data collection, compiling information, analyzing results and preparing reports in SPSS used to understand the distribution market and its expectations• Led focus groups with potential clients with the purpose of evaluating products, price, and points of sale. Presented executive reports in Word with the results and recommendations• Analyzed market performance using multivariate linear regression, identified trends and conducted sales forecast (time series and moving average) to determine potential of growth – monitored sales performance regularly using Excel• Designed, developed and implemented marketing tools that promoted products and supported brand recognition, such as POP material, brochures, direct mail, website, and power point presentations• Developed and maintained customer databases in Excel to ensure all customer information were registered according to a standardized format to optimize database queries• Provided customer service support responding with excellent manners to client inquiries and requests resulting high customer satisfaction and customer loyalty
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Sr. Analyst, MarketingIndustrias Spring S.A 2001 - 2002BogotaResponsible for obtaining primary and secondary information of the market and customers providing excellent insights about the market, products, competitors, trends and potential and existing customers to facilitate executive decisions and development of strategies• Identified and monitored competitors, researched market conditions and changes in the industry to formulate marketing strategies that influenced the company to adjust prices, products, advertising and sales methods• Assisted in the formulation of the marketing research studies such as service and advertising campaigns evaluation, top of mind awareness, executives could forecast market share and future performance• Designed and ran tailored reports in SPSS based on database created for the marketing research agency about different studies so the regional managers could find the information for each of their branches; not only a national or regional level• Develop and administrated customer databases to maintain the data actualize and make sure all the information of the customers were registered completely according to a standardized format to optimize database queries• Conducted statistical analysis to find consumer segments, profiles and predicted behaviours used to improve knowledge of the target market and increase sales (improve design of direct mail campaigns and facilitate cross-sells)Assisted in the creation of a new product - an elite mattress - that helped to increase the sales of the company by 6%Contributed in building a new corporate image by initiation of an advertisement campaign that increased the top of mind awareness of the company and the sector by 5%• Created briefs for the advertising agency to support the requirements for the advertising campaign or sales promotion helping the agency to have clear campaign objectives from the outset• Implemented marketing tools that promoted products and supported brand recognition (i.e. POP material, radio, TV, brochures, website, videos) -
Sr. Analyst, Marketing ResearchCámara De Comercio De Bogotá 1997 - 2001Bogota• Developed marketing plans and strategies for the department; formulated long-range plans for marketing activities; participated in overall departmental strategic planning and management activities to achieve the goals formulated in the business plan• Analyzed sales territories using different databases and information to be able to identify location for the new branches and help the existing branches to formulate strategies and increase knowledge of their territory• Conducted statistical analysis to determine consumer segments and profiles using SPSS with the aim to improve knowledge of the target market and increase sales• Designed and implemented census for the target market of new branches including designing of survey instruments; coordinating data collection; compiling information; analyzing results, and preparing reports used by Branch Managers to create strategic direct mail campaigns for their specific sales territory• Evaluated marketing tools (Data Warehouse, Geographic Information System) then recommended that these tools be implemented, along with a full explanation, resulting in approval from the executive• Managed marketing research and advertising budget, making monthly reconciliations and selected the accounts that were affected by the budget, to make sure the money was located in the right place and the information was up to date -
Manager, Marketing For Home And Auto InsuranceSeguros Bolivar 1995 - 1997BogotaResponsible for product planning and execution throughout the product lifecycle, including gathering and prioritizing product and customer requirements, defining the product vision, and working closely with the different departments to ensure revenue and customer satisfaction goals are met• Created new services for an Emergency Road Service Company that strengthened the coverage by the insurer at the moment of an accident differentiating the product by providing this added value to customers• Coordinated events for product launches at national level that helped to increase the knowledge of the new services by sales force and customers• Designed, developed and implemented marketing tools that promoted products and supported brand recognition (i.e. POP material, radio, TV, brochures, direct mail, power point presentations, videos)• Developed material and trained about 1,500 sales representatives and employees on new products and services making them well informed and enabled to best facilitate the sales process• Managed stock of marketing materials facilitating the process of request and distribution in the different regions and channels• Analyzed market performance using multivariate linear regression, identified trends and conducted sales forecast (time series and moving average) to determine potential of growth – monitored sales performance regularly using Excel -
Manager, Marketing ResearchAhorramas, Financial Services 1993 - 1995BogotaIdentified and monitored competitors, researched market conditions and changes in the industry to formulate marketing strategies that influenced the company to adjust prices, products, advertising, sales methods and competitively open new branches.• Worked closely with the Director, Marketing developing the annual Business Plan to assure that all objectives of the department were aligned with the ones established for the company and other areas• Created methodology of feasibility studies that helped to open three successful branches including analysis of competency, demographics, sales territory, financial analysis, traffic• Conducted Actualization of Data Customer Program including questionnaire design, collection of data, advertising (POP, radio, and TV) that improved knowledge about customers then applied the findings to design new loyalty programs• Conducted focus group sessions that evaluated the perception of a new product introduction (Credit Card) that helped to adjust the product and the advertising• Identified and monitored competitors, researched market conditions and changes in the industry to formulate marketing strategies that influenced the company to adjust prices, products, advertising, sales methods and competitively open new branches• Conducted secondary research analysis to better understand the target markets and then leveraged insights to facilitate the decision taking for the marketing strategies• Managed a team of two people that contributed achievement of department objectives through an atmosphere of teamwork while facilitating the resources needed for a high degree individual performance
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ Skills
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ Education Details
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Master Of Management Sciences -
Best University In Colombia - Qs Ranking 2024 -
Best University In Colombia - Qs Ranking 2024
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Sustainable Development And The Law -
Master Of Management Science - Faculty Of Engineering
Frequently Asked Questions about Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™
What company does Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ work for?
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ works for Toronto Transit Commission (Ttc)
What is Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™'s role at the current company?
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™'s current role is 🌎 Sustainability advocate | Executive Support | Good Listener | Analytic | Effective & Efficient Delivering | Project Management.
What is Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™'s email address?
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™'s email address is ad****@****hoo.com
What is Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™'s direct phone number?
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™'s direct phone number is (416) 971*****
What schools did Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ attend?
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ attended University Of Waterloo - Engineering Faculty, Universidad De Los Andes, Universidad De Los Andes, University Of Cambridge, University Of Waterloo.
What are some of Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™'s interests?
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ has interest in Social Services, Children, Environment, Education, Science And Technology, Human Rights, Health.
What skills is Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ known for?
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™ has skills like Management, Microsoft Excel, Data Analysis, Project Management, Strategic Planning, Financial Analysis, Research, Marketing Research, Business Strategy, Business Planning, Microsoft Office, Product Development.
Who are Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™'s colleagues?
Adriana Ruiz, Mmsc., Mmkg, Beng, Gpm-B™'s colleagues are Kim Winchester, Evelyn Yang, Frank Zuccaro, Sam Paulo Natividad, Jody P., Danny Naccarato, Virgil Umali.
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