Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment.

Support the Director of Civil Systems Division Subcontracts. Track and record the status of subcontract files. Manage and maintain the schedule of the subcontract administators. Responssible for scheduling and managing the calendars of the Director and Business Operations Manager. Responsible for managing and tracking the Supply Chain Delegation of Authority for the subcontracts department. Arranged and tracked travel for the director and managers of the subcontracts team.Scheduled and coordinated meetings and events for both on and offsite locations.

Provided day to day support for the Division Director and his 4 Department Managers. This included scheduling and coordinating routine meetings, all hands and town halls. Managing daily calendar, arranging travel and preparing related expense reports. Responsibile for managing the administrative team for the division. This team included 4 Administrative Assistants. Responsiblities included scheduling and maintaining consistent support for the Department Managers and Director. This role involved scheduling and managing vacation and sick time, and completing the annual evaluations (PMP). My overhaul responsibility was to oversee the daily functions of the office for both the Director and the offsite Department Managers. Trained, processed and approved expense reports and timecards. Serve as the division SME for Expense & Time sites. Develop and maintain office files and records used for reporting requirements. Oversee and approve office procedures including inventory and financial budgets. Coordinate office moves adds & changes with facilities.Responsible for ordering equipment for department. (Computers, phones, copiers, etc.). Provide HR & Corporate benefit support for off site employees. Maintain forms and files for Minimum Background Investigation (MBI) for new and existing employees. Provide proposal and presentation support for the Director and staff managers, including power point presentations, copying and binding of reports and proposals.

Provide administrative support for the Total Information Processing System Solutions (TIPSS) Program Manager and on/offsite engineersManage daily office operations including proposal support, time card entry, travel arrangements, expense reports, and guidance to offsite administrative staffProcured necessary office materials, and coordinated vendor paymentsMaintained inventory and ordering of office supplies Maintain filing/correspondence, and incoming/outgoing mailProvide HR & Corporate benefit support for off site employees Created and administered new hire process Maintained EEO/OSHA reports Trained employees on new policies and procedures Maintain forms and files for Minimum Background Investigation (MBI) on new and existing employees

Published employment ads through newspapers and other hiring venues Managed and coordinated interviewing process for the CEO and other hiring managersConducted interviews and orientation for new hireDrafted and distributed offer letters for prospective employeesPrepared new employee benefit packages and orientation briefingsMaintained employee files

Coordinated geriatric home care, managed homecare plans, managed home care provider schedules.

Prepare and implemented lesson plans for special ed.students.