Afroj Khan Email & Phone Number

Neom Palace Sharma Saudi Arabia

• As an experienced administrator, I have successfully managed various facets of day-to-day office operations with a focus on efficiency and compliance. Key responsibilities include:
• Team Leadership: Provide leadership and guidance to the administrative team. Foster a positive and collaborative work environment. Conduct regular team meetings to ensure effective communication and coordination.
• Attendance & HR Administration: Utilized Oracle to monitor and update the daily attendance of casual employees. Collaborate with HR for Manpower mobilization, demobilization, and related activities.
• Confidential Record Keeping: Maintained confidential department files and records, ensuring the integrity and security of sensitive information.
• Policy Compliance: Demonstrated a commitment to company policies related to Fire, Health & Safety, Hygiene, Food Hygiene, Customer Care, and Security, as outlined in the employee handbook.
• Document Control: Managed the control of incoming documents, ensuring adherence to project Document Control procedures.

NEOM Palace Sharma Tabuk, Saudi Arabia

• Team Leadership: Provide leadership and guidance to the administrative team. Foster a positive and collaborative work environment. Conduct regular team meetings to ensure effective communication and coordination.
• Attendance & HR Administration: Utilized Oracle to monitor and update the daily attendance of casual employees. Collaborate with HR for Manpower mobilization, demobilization, and related activities.
• Confidential Record Keeping: Maintained confidential department files and records, ensuring the integrity and security of sensitive information.
• Document Control: Managed the control of incoming documents, ensuring adherence to project Document Control procedures.
• Outgoing Document Management: Oversaw the issuance of letters, transmittals, reports, and drawings, maintaining accuracy and timeliness.
• Record Keeping & Confidentiality: Maintained a meticulous record of all folders/files issued to team members, ensuring timely returns. Ensure compliance with data protection and privacy regulations.

Royal Palace Jeddah Saudi Arabia

• Recruitment Support: Assist in coordinating recruitment activities, including scheduling interviews and maintaining candidate records. Post job openings on various platforms and assist with initial candidate screenings.
• Employee Onboarding: Support the onboarding process for new employees, ensuring a positive and seamless integration. Prepare onboarding materials and assist with orientation sessions.
• HR Records Maintenance: Maintain accurate and up-to-date employee records in the HR database. Ensure compliance with data protection and privacy regulations.
• Benefits Administration: Assist employees with benefits enrollment and address basic benefits-related inquiries. Collaborate with the HR team to administer various employee benefit programs.
• Attendance and Leave Management: Manage attendance records and address attendance-related issues in collaboration with supervisors. Process leave requests and maintain leave records.
• HR Communication: Assist in drafting internal HR communications and announcements. Collaborate with the HR team to organize employee events and activities.

Rābigh, Makkah, Saudi Arabia

• Documentation from Hard to Soft Copies and Vice Versa: Consider using Optical Character Recognition (OCR) tools for accurate text extraction when converting hard copies to soft copies. Implement a consistent naming.
• Uploading, Downloading, and Electronic Distribution of Submittals and Correspondences: Use a secure and organized document management system for efficient handling of electronic files. Consider version control to track.
• Preparing and Updating Log Sheets: Utilize spreadsheet software to create comprehensive and easily updatable log sheets. Regularly review and update log sheets to ensure accuracy.
• Handling Iqama and Passport Renewals: Consider setting up a reminder system to ensure timely renewals and compliance. Maintain a digital record of renewal dates for quick reference.
• Answering Telephones and Responding to Inquiries: Develop a standardized protocol for phone and email inquiries to ensure consistency in responses. Use a ticketing system for tracking and resolving inquiries efficiently.
• Implementing and/or Developing Office Procedures and Record Systems: Conduct regular reviews to ensure office procedures are up-to-date and aligned with best practices. Implement a training program to ensure all staff.

Jubail Industrial City, Eastern, Saudi Arabia

• Preparation of Submittals to Consultants for Approval: Create templates for different types of submittals to ensure consistency. Clearly label and organize submittals for easy reference.
• Updating Log Sheets: Regularly review and reconcile log sheets to ensure accuracy. Implement version control for log sheets to track changes.
• Daily Updates on Engineering Deliverables Register: Use project management tools to facilitate daily updates and ensure accuracy. Implement a system for tracking the status of engineering deliverables.
• Appropriate Document Stamping: Standardize the stamping process and ensure that it aligns with industry and company standards. Train team members on the proper use of document stamps.
• Distribution of Revised Documents: Establish a clear process for distributing revised documents promptly. Communicate changes to relevant stakeholders in a timely manner.
• Filing of Incoming and Outgoing Correspondence: Implement a systematic filing system for both physical and digital documents. Regularly review and purge outdated or irrelevant documents.

Master Of Business Administration - Mba, Marketing, B

Bachelor Of Computer Application (Bca), B

One Year Software And Hardware Diploma, Computer/Information Technology Administration And Management, A

High School, A

Activities and Societies: Cricket