Coordinate schedules among executive team members and plan the logistics of each meeting.Recruit, interview, hire and train office support staff.Prepare important documents for reports, meetings and memos.Assist with research and writing reports, or independently writing reports on behalf of upper-level management.Organize and plan all company outings and events.Manage all administrative staff members, including onboarding and training new team members.

My responsibilities as Admin under Payroll Dept includes:•Time and Attendance input (Aviation Dept);•Monthly Invoices (Aviation Dept) Follow up for the collections of the signed time sheets with the Operations team and ensure they received in the agreed timelines. Check the summaries received from client’s vs our system generated invoices; ensure all discrepancies are circulated during the month. Finalize the monthly invoices as and when all information is verified by both our team and client. Ensure all issues and updates are sent to the relevant operations team;•Processing Full & Final Settlement of resigned staff;•Assisting preparing payroll report & draft.

May responsibilities as Admin under FM Admin Dept:•Staff Detail database update. Ensure all staff transfers and changes are updated on oracle and any relevant databases. Follow up with Operations team for any necessary documentation (Ops forms) required for staff transfers. Ensure are weekly cleanup is done on all the database information and all errors are rectified. Request updates on regular basis from SBU Operations Team. Record all the operations cards information.Time & Attendance check list update. Sort out any missing time sheets and inform operations and client.•Monthly Invoices. Follow up for the printing of the attendance sheets and ensure printed copies are sent to relevant operations team for distribution. Follow up for the collections of the signed time sheets with the Operations team and ensure they are received by the Payroll team in the agreed timelines. Check the summaries received by Payroll and clients; ensure all discrepancies are circulated during the month. Finalize the monthly invoices as and when all information is verified by both Payroll and client. Ensure all issues and updates are sent to the relevant operations team;•File invoices for FMCH;•Raising employee shifting request (ESR);•Raising purchase requisition (PR) for stationary, uniforms & cleaning materials;•Oracle update with any multiple transfer form received and new additional EKID’s;•Update into DNATA SharePoint all relevant details for each staff member to apply for their EKID and maintain/clean up the TG database;•Organize TG Internal and External Trainings. Collate the nominees for every training (e.g. EPT, RSI, ASA, DGT, FOBH) send by Operations Team and to forward the list of nominees to client. Maintain all training records into the master list and keep it up-to-date;•Update the training nominees/attendees into DNATA SharePoint. And maintain master list up-to-date;•Collate external training nominations for DNATA Cargo Svcs (e.g. TWOs for CPKD/DGH/CSH) as required.

May responsibilities as Admin under FM Admin Dept includes: • Received documents from various sources (Operations Team/Camp Coordinators/Staff) identify the type of the documents, SBU, Admin team involved.• Log all the documents in the DC logging sheets, assign a reference number to each documents. Scan the documents and save it as per reference number in the designated folder.• Distribute the documents to the concerned Admin member and obtain signature in the log book.• Send soft copies of all medical certificates received daily to timekeepers.

My responsibilities are as Admin under FM Airside Dept:•Update attendance on CORBIZ System on weekly basis and attendance checking every month end before the final upload to system.•Assisting the roster team, in liaison with the Senior Supervisor.•Assisting with coordination of staff training, including HR inductions.•Liaise with Supervisor regarding on-site training schedule.•Arranges the application of Transguard ID, Airside Pass, & Terminal 1 & 3 Baggage Scanning ID.•Monitoring staff medical leave, annual leave, transfer, resignation.•Handling issue, ie: Salary disputes, passport renewal, annual/emergency leave, visa renewal.•Sends invoice details to the accounts department for client’s approval and payment, after the approval from Account Manager.•Prepares warning letters, suspension letters, deduction letters (salary withhold), contract amendment letters, nomination letter for letter of appreciation, Operational Amendment Form (OAF)/ Staff Transfer, promotion letters , rejoining report and application of NOC (Non Objection Certificate) letter.•Prepares weekly headcount & AWOL report (absconders) to be submitted at HR department.•Monthly Comparison of Absenteeism/ Sickness/ Stand By report.

My responsibilities are: • Responsible in handling the daily timesheet, ie: printing, distributing, receiving and recording of the daily attendance.• Ensure the contract client’s admin office receives the daily attendance sheets.• Update attendance on CORBIZ System on weekly basis.