In my current role I work primarily on the AP side of things. I review client trust packets, disburse checks, note case files, review, and process trust payment, and provide check verification upon request. I manage my tasks, assigning closing team their tasks while utilizing our accounting software, case software, excel and word programs. I provide support to my manager and lead projects upon request as well as review, sort, and route incoming and outgoing mail. As a team player I also try to pick up additional administrative responsibilities when needed to maximize our efforts to reach out team goals.

In this position I reported directly to the plant Manager. I provided the Plant Manager, Operations, Engineering, Maintenance Manager, and general staff with a variety of administrative and clerical support. One of my tasks was to help identify inconsistencies or redundancies in our processes and develop solutions to improve and streamline our processes. I managed our vendors and the inventory received by our vendors. I also scheduled maintenance for our equipment and machinery. I managed the office, the supply ordering, meeting schedules, calendars, travel arrangements, and attended meetings, with or on behalf of my plant manager. I reconciled purchase card transactions, made travel arrangements, provided virtual meeting set up support, note taking, and any other duties as requested. I receive and manage the BOL’s, invoices, shipping slips and file them accordingly. I assisted the safety manager in a variety of OSHA related items, safety management programs, and onsite monthly training. I created and closed PO’s when needed, provided procurement support, purchased consumables, setup vendor accounts and filled out credit applications with new vendors upon request. I assisted HR by serving as the HR contact for our site. I maintained personnel files, safety training files, and all onboarding training. I reviewed resumes and posted position openings in a variety of media outlets. Iset up interviews and managed the record retention process on site. I assisted the HR team with benefit enrollment, W4, A4, I-9’s, and E-Verification via the hiring process. I supported our Maintenance staff by maintaining, updating, and entering new data in the maintenance management system for preventative/ corrective action and maintenance. I screened calls, addressed meeting requests, and handled vendors inquiries in person or over the phone. I also helped organize, clean, and maintain the various buildings, trailers, and communal areas at the job site.

Administrative Assistant for PinnacleArt a Equilibrium/Green Gas Partners. PinnacleArt helps with designing, implementing, and maintaining comprehensive asset reliability and integrity programs for process facility owners in the oil and gas, chemical, mining, pharmaceutical, wastewater, and electric power industries, with the purpose of ensuring these facilities operate reliably, safely, and efficiently.

I was the Administrative Assistant to the Director of Public Works. I offer administrative support to the following division of Public Work; Streets Dept, Sanitation, Solid Waste, Wastewater, Engineering and the Municipal Airport. I am the Supervisor of the “Admin Team”, which consists of two Secretary positions and one Office Assistant. I also serve as the sole administrator of our work order system SeeClickFix, RTA and Fuel Master Fleet programs. I manage the Departments only social media page via FB. I am a notary and the Recording Secretary for one committee and one Advisory Board.

I was the Office Assistant to the Public Works Department for the City of Casa Grande. I serve as the main phone operator as well as offer admin support to the following division of Public Work; Streets Dept, Sanitation and Recycling, Solid Waste, Wastewater, Engineering and the Municipal Airport.

• Use Microsoft Outlook to coordinate and schedule meetings • Use Word and Adobe Acrobat to create and update documents and manuals• Serve as a backup for our GovDelivery system, a digital communication platform • Serve as a backup for our Mail List Data Base that manages our tracking of committees, Rosters, and mail list updates• Use a RMX Manager, a Windows version of our collaboration server web client model to monitor and initiate our conferencing system between our attendees and the meeting room to include video and audio • Use a Polycom video and voice teleconferencing system in conjunction with our RMX Manager• Use a Meeting Manager application system to manage our Digital Signage that controls the content displayed on our pubic digital screens at our elevators as well as our digital meeting room signs • Serve as a reception back up for our main receiving floor and reception area• Serve as a copy center back up to copy center and mail room• Manage a 7 room Regional meeting floor that includes 1 catering room and kitchen• Set up web conferencing for example Skype, adobe connect, and GoToMeeting• Maintain and manage a receptionist area, greeting visitors and responding to telephone and in-person request for information• Plan meetings and prepare conference rooms• Facilitate working relationships with co-tenants, building management, member agencies, consultants and staff• Manage daily office operation and maintenance of all technical equipment• Set up Audio and Video Conferencing for all meetings• Set up laptops and presentations for all meetings• Coordinate catering and set up for all meetings and workshops that require catering services

• Greeted and directed all visitors including vendors, clients, job candidates and customers• Ensured completion of paperwork and new hire procedures to include scheduling of drug testing• Performed basic clerical tasks including Word Processing, PowerPoint presentations, SharePoint, video editing, invoicing, data entry, and filing• Verified, filed and maintained all workers compensation cases and unemployment• Handled and distributed all incoming and outgoing mail and packages as well as supply orders • Assisted the HR Department in scheduling meetings, updating new hire paper work, Audits, and using Adobe to create documents and manuals• Handled special administrative projects as well as overflow work from other departments and executives• Performed all general administrative and clerical duties to including word processing, PowerPoint presentations, some SharePoint administration, training video editing, invoicing, data entry, and technical trouble shooting

• Greeted and directed all visitors including vendors, clients, job candidates and customers• Ensured completion of paperwork and new hire procedures to include scheduling of drug testing• Performed basic clerical tasks including word processing, PowerPoint presentations, SharePoint, video editing, invoicing, data entry, and filing• Verified, filed and maintained all workers compensation cases and unemployment• Handled and distributed all incoming and outgoing mail and packages as well as supply orders • Assisted the HR Department in scheduling meetings, updating new hire paper work, Audits, and using Adobe to create documents and manuals• Handled special administrative projects as well as overflow work from other departments and executives• Performed all general administrative and clerical duties to including word processing, PowerPoint presentations, some SharePoint administration, training video editing, invoicing, data entry, and technical trouble shooting

• Updated patient demographics information for all patient files• Pulled patient charts and prepped paperwork for appointments• Verified all appointments via phone call for next day appointments• Data entry and insurance verification• Collected Co-pays• General clerical office duties• Answered multiple phone lines• Scheduled procedures and exams• Medical Billing and Invoicing• Helped maintain and mange office supplies

• Checked patients in and out• Updated patient demographics information • Pulled and filed patient charts • Prepped paperwork for appointments• Verified all appoints via phone call for next day • Data entry and insurance verification• Collected Co-pays

• Data Entry• Filing• Provided primary phone coverage• Prepare and mail all US/UPS/Fed Ex packages• Sort and distribute incoming mail• Filing of materials in general files area• Typed memos, contracts, created documents, and letters• Maintained and managed office supplies• Received and processed invoices• Performed all basic clerical tasks for multiple departments • Used Word, PowerPoint, Excel and Microsoft Outlook• Assisted with special projects, development, administration, and promotion of specific projects