Hr And Administrative Assistant
CurrentRecruitment:• Coordinated candidate interviews, managed associated documentation, and facilitated the preparation of offer letters.• Liaised with Manpower Agencies, arranged interviews, and managed visa processing post-candidate selection.• Organized medical and fingerprint formalities for selected candidates.Bank account / Pay cards:• Preparing and submitting account opening applications to the bank, managing soft and hard copies with authorized signatures.• Handling ATM card distribution to employees and coordinated with the bank for replacements and lost cards.Managing Employee Leave, Resignations, and Settlements:• Verified and processed employee leave applications, obtained necessary approvals and arranged travel quotations and itineraries.• Coordinated purchase requests via the Oracle purchase module, collaborating with procurement for essential documentation.• Managed leave settlements based on approved leave days, including handling exit permit formalities.• Conducted verification of resignations, conducted exit interviews and obtained required approvals for employee departures.• Coordinated quotations for air tickets, prepared final settlements and ensured timely payments in collaboration with accounts and banksTime and Attendance:• Collected and managed timesheets, updated attendance records, and uploaded data into the Oracle system.• Generated attendance reports, cross-checked timesheets, and facilitated approvals for the payroll process.Renewing month-wise QIDs of all employees:• Renewed QIDs, health cards, and vehicle registrations monthly, maintaining meticulous databases and coordination.• Managed employee personnel files with updated documents, including leave applications, sick leave papers, and ID/passport details.• Prepared and issued various letters including salary certificates, experience letters, and warning letters.
