Aidee Bahena Email & Phone Number

Santa Ana, Ca, Us

Santa Ana, California, United States

Implemented a stakeholder centric, service oriented approach to our department operations, with a primary focus on maximizing department resources to best deliver services to the community. Coordinate, plan and oversee the administration of Initial and Summative ELPAC (English Learners Proficiency Assessments for California) testing for all SAUSD schools; an estimated English Learner population of 16,000 students districtwide and across 58 primary and secondary sites. Monitor and provide instructions to all 58 elementary and secondary school site on how to use queries through internal data management site audits, verifying and correcting student pre enrollment data. and proper integration to the CALPADS system. Provide technical support and specialized information and assistance to ELPAC testers and Site Staff during the Summative ELPAC administration. Design and facilitate the collection, management and distribution of data used for analysis and reporting all while maintaining documentation related to the data quality, prioritizing on efficiency and quality; prepare drafts of reports and the accumulation of items for Board meetings or proposals. Improved the Potential English Learners identification process; planned and coordinated the initial testing process based on the analysis of student enrollment trends and best practices. Research, compile, disaggregate, manipulate, organize and interpret a variety of routine to complex statistical and/or technical data and information. Identify and correct or ensure correction of issues/errors/omissions in CALPADS. Follow and enforce established procedures to maintain confidentiality and security or pertinent data and information. Serve as an advisor to administration with results-oriented information and provide expertise to staff and others. Research and recommend action to resolve issues, as appropriate. Lead discussions with departments on select practices and new business ideas and services provided by my department.

Researched, compiled, disaggregated, manipulated, organized and interpreted a variety of routine to complex statistical and/or technical data and information. Identified and corrected or ensured correction of discrepancies in compliance with State and Federal requirements/accountability systems. Assisted in planning, developing, and implementing the parent and community component of the school’s Single Plan for Student Achievement and program components of Local, State, and Federal grants. Designed and maintained specialized databases to support assessments record maintenance including Federal, State, and Local mandated tests. Coordinated, inspected and distributed testing materials from publishing sources as well as providing technical and specialized information and assistance regarding assessment testing to assigned school site administrator and staff on Federal/State/SAUSD assessments. Followed and established procedures to maintain confidentiality and security or pertinent data and information, including test results, confidential student records and other information. Served as an advisor to administration with results-oriented information and provides expertise to staff and others. Arranged staff meetings, administrative meetings, parent general meetings and conferences as required to disseminate assessment information. Maintained the assessment calendar for the school site administrator and leadership team. Arranged SSC meeting agendas for dissemination, preparation and maintenance of public information. Trained school site and other personnel on the uses and operations of Aeries Student Management system and assessment applicable systems such as NWEA, CAASPP/ CAA TOMS, ELPAC TOMS, SEIS, test administration protocol, and record keeping. Assisted in the identification of McKinney Vento program participants and provide resources, linkages and support to parents and families to maximize student success.

Greeted, screened and directed visitors to appropriate location within the school campus. Provided information to administrators, staff, students, parents, and members of the community in site demographic language of preference. Assisted the School Office Manager and department Site Clerk in a variety of office work, such as student attendance; entered master schedule for class attendance lists; daily data corrections and updates. Translated and interpreted for parents visiting or colleagues at Diamond Elementary School; assist with defining terms and providing information in English and Spanish. Prepared and typed routine letters, reports, requisitions, lunch tickets/checks, school and/or department news bulletin, marketing flyers, brochures, forms, and other materials from rough draft copy, notes, or verbal instructions in both English and Spanish. Entered and maintained accurate records relating to student record files, proficiency tests results, grades, and grade forms. Processed requisitions, receipts, storing and distribution of school supplies and office materials; maintained material and equipment inventories. Provided immediate allowed medical care in the health office as needed by providing and administering first aid, prescribed medications, and attended to sick or injured students; Assured that there are health records on file for every student; and alerted the school nurse to serious medical conditions and any severe allergies. Administered first aid and medication to and for students in accordance with established District policy and procedure. Maintained confidential student records with accuracy, completeness, and conformity with the established procedures. Arranged and attended staff meetings, administrative meetings, conferences as required to share assessment information and SSC meeting agendas, dissemination, preparation and maintenance of public information.

Registered incoming Services Only students according to established procedures and reviewed student records for compliance with related laws and regulations. Prepared Special Education transfer student files with complete IEP and assessment reports for Final Placement Approval by appointed representative. Researched and compiled Special Education Pupil information from databases in order to compute statistical data for Federal, State and District reports and special projects and the preparation of projections, reports, and correspondence independently in assisting in the analyzing and monitoring of student enrollment in special education program and recommended modifications to district policies, regulations, and procedures. Compiled Workability Data Collection for follow-up on all exited students meeting Federal regulation standards. Provided information concerning policies and procedures of assigned school or program; communicated with parents, students and with other agencies and departments to provide or obtain a wide variety of information. Communicated with other administrators, district personnel, and outside organizations to coordinate activities and programs. Record keeping duties related to pupil enrollment and withdrawal of students in accordance with established policies and procedures. Performed specialized functions related to student records management, storage and destruction of district and student records (Special Education / Cumulative). Maintained knowledge of federal and state mandates regarding special education student rights and pupil records. Planned, coordinated and organized office activities and coordinate flow of communications for the assigned administrator; maintain confidentiality of privileged and sensitive information. Participated in screening applicants, completing reference checks, monitoring support staff assignment. Forged relationships with the local community based on trust and enhance customer dedication.

Prepared written translations of general or technical materials; edit and review materials for comprehensibility. Translated/ Interpreted for parents visiting or calling the Enrollment Center; assisted with defining terms and providing information in English and Spanish. Answered and extended telephone calls to appropriate school or office; provided routine information and assistance; took and transmitted messages as requested. Greeted, screened and directed clients to appropriate departments. Provided support to Enrollment Specialist/ Foster Youth Liaison with foster youth and McKinney Vento services as well as the identification of McKinney Vento school district population. Registered incoming transfer students (Regular/Special Education) according to established procedures; Reviewed student records for compliance with related laws and regulations. Performed a variety of clerical work as assigned including posting and maintaining records, typing and duplicating materials, receiving, sorting and distributing mail; assist other district departments with a variety of clerical duties as directed. Performed related duties as assigned