Aileen Dano Email and Phone Number

Assists sales manager by performing various administrative tasks related to automobile transactions.The MAJOR TASKSOpens and prepares files for vehicle sales and dealer exchanges.Records vehicle sales and purchases in the computer system.Processes the sales advisors’ end-of-month commission sheets, before they go to the accounting payroll.Prepares various statistical reports on sales, stock, orders and management.Forwards the reports to the sales manager.Records the manufacturer’s invoices in the computer system and makes the adjustments to balance the accounts.Places special orders with suppliers for the purchase and installation of additional items sold to customers.Organizes and plans dealer exchanges, together with the sales manager.Forwards the information required to invoice the dealership exchanges to accounting and sales admin.Forwards the information required to issue the cheques to accounting.Helps the sales manager record new and previously used cars.Helps the sales executives prepare the documents on the vehicles required for delivery to clients.Prepares the documents required to register the demonstration cars.Processes/records all vehicle warranties and all extended maintenance contracts and keeps a log of all the contracts which have been processed and mailed.Replaces the receptionist, as necessary.Maintains a professional appearance and a tidy work station.Performs other tasks, based on management requirements and instructions.

The Office Coordinator is responsible for coordinating, overseeing, and performing a wide variety of administrative, secretarial, and project support activities; serves as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and oversees and participates in the coordination, supervision, and completion of projects and events; may handle a variety of tasks and assignments in a support capacity.

• Provide front desk support to guests and clients• Greet visitors and provide information as asked• Answer telephone and handle flow of visitors• Type and distribute letters and correspondence• Manage files, record systems, office supplies and inventory• Organize staff meetings and executive calendars• Provide personal and professional support to directors• Assist in interviewing and hiring personnel• Train new hires with preliminary work information• Coordinate and plan meetings and corporate events• Create and maintain liaison with external agencies and suppliers/vendors• Make sure that customer complaints are catered to appropriately• Assist the HR departments in payroll services by providing attendance information• Create periodic reports for the managers• Assist seniors in accounting procedures• Manage petty cash of office• Process paperwork for employees or customers• Keep office area clean and organized• Distribute mail and faxes to appropriate recipients• Oversee custodial staff in order to ensure proper cleanliness and sanitization of the premises