Aileen Smith Email & Phone Number

Cleveland, Oh, Us

Cleveland, Oh, Us

Beachwood, Ohio, Us

Responsible for supporting Property Management functions of the company and acts as the liaison with Information Technology to implement Property Management related projects. Responsible for solving complex business problems and managing projects using analytical, technical, and business skills. As a member of the Property Management department, responsible for working closely with business to understand, analyze and document business processes and requirements, and with the Information Technology team to formulate solutions which meet the overall business strategies. Responsible for the systems training of all new-hires and existing employees within the PropertyManagement Department on Salesforce and related systems.Responsible for Corporate G&A and PM Field Budgeting and Expense forecasting process as well as maintaining the Wage Allocation for the Property Management Department.Work with Audit Services to determine if Property Management field staff is in compliance with PM Policy and Procedure by completing various system audits. Manage the purchasing procedures and process for Property Management.Manage the Vendor Management info within Salesforce by reviewing required Vendor On-Boarding Documents and determining if vendors are within compliance.

Beachwood, Ohio, Us

Responsible for review of all Property Management Purchase Authorizations and invoices for CAM compliance through the VIP system in SalesForce. Reviews all Recurring Service Agreements for policy compliance. Approves setup of Period Service Agreements, Vendor Code of Conduct forms and Vendor Qualification forms for new and existing suppliers.Responsibilities include compliance review of all common area recoverable invoices, managing the purchasing procedures and process for property management, assisting Internal Audit in investigations and Service Agreement tracking.Project Manager for various company initiated programs for 500+ properties including:Manage $70 Million Budget Service Bundling Project with 1800+ vendors and 80+ field employees. Responsible for conducting compliance audits, verifying approval hierarchy for SOX compliance, new user setup and training, processing Contract approval forms.Compliance auditing and expense monitoring Manage Preferred Vendor Programs with National Vendors including Service Bundling and Roofing.

Beachwood, Ohio, Us

Procurement Manager for a self-administered and self-managed REIT which owns and manages approximately 700+ retail operating and development properties in 45 states, plus Puerto Rico and Brazil.Responsibilities included managing the purchasing procedures and process for property management, negotiating national, regional service and material procurement contracts, and maintaining quality control on capital projects, generating ancillary income, assisting Internal Audit in investigations and Service Agreement tracking. Project Manager for various company initiated programs for 700+ properties including: Implemented and managed $100 Million Budget Service Bundling Project with 1800+ vendors and off-site training of 150+ field employees. Responsible for conducting compliance audits, verifying approval hierarchy for SOX compliance, oversee on-line vendor bidding, new user setup and training, processing Contract approval forms. Prepare and deliver Power Point presentations to internal and external parties on the varies programs for which I directly oversee including being a speaker at the Annual Property Management Conference. Compliance auditing and expense monitoring Implemented and tracked the Vendor Code of Conduct forms to ensure ethical standard by the Property Management Departments 3000+ vendors. Implemented and managed tenant direct bill trash program with Trash Management Broker. Implemented and maintained the directory of Minority and Female Business owned entities. Created the Kitchen RFP and assisted in the selection of the food service vendor for the new Headquarters building. Responsible for generating ancillary income for the Property Management Department by working closely with New Business Development. Managed Preferred Vendor Programs with National Vendors including Service Bundling, Trash, Roofing, Lighting, Fire Monitoring and Painting.

Property Administrator for The Galleria and Tower at ErieviewCompleted financial modeling to secure $1 million HVAC Central Plant.Created and maintained Property website using Microsoft FrontPage. Involved Monthly Financial Report Preparation, Lease Administration, Retail Lease Renewals, Accounts Payable and Accounts Receivable, ARGUS Financial Modeling, Capital Tracking and Draw Payment Processing, Property Transitions, Staff Payroll Processing, Budget Preparation, Common Area Expense Reconciliations, Expense Monitoring, Website Design, Monthly Retail Marketing Campaign, Computer Training and Support.

Dallas, Tx, Us