Aimee Cabrera Email & Phone Number

San Diego, California, United States

Domestic Payroll for 3 public entities | 400 employees in 22 states• Project Manager for system upgrade from ADP Run to ADP WFN and “spin”/segregation of another subsidiary into its own ADP WFN platform• Manage full-cycle payroll for multi-state, multi-entity including GL for payroll, accruals, benefits, and PTO, and account reconciliations and ADP systems administration, payroll tax reconciliations and filings• Responsible for reconciliation of all payroll balance sheet accounts, month/quarter/year-end close & audits• Prepare and distribute insurance billing allocations and account reconciliations for insurance plans including FSA, HRA, COBRA accounts• Implemented SOX compliance, LOA tracking, insurance benefits reconciliations, PTO liability reconciliations• Managed acquisitions and ensured efficient transitions• Retirement plan administration including annual audit and 5500 filing, and creating new account for subsidiaries• Workers comp administration including managing acquired entities and existing population, audits• Created process documentation and SOPs, updated SOX documentation for Payroll/HR functions, and trained HR Teams and Payroll Consultant on segregation of duties, SOX and internal controls

San Diego, California, United States

• Collaborated with AI Manager to implement standardization and automation of procedures utilizing RPA (Robotic Process Automation) and AI (Artificial Intelligence)• Trained newer team members on payroll basics• Audited WC processes for WA and OH, and implemented corrections• Created process docs and SOPs• Ensured accurate data files are provided to payroll vendor(s) to process paychecks, timekeeping, ESPP, benefits, 401k, rewards, deferred compensation, garnishments, etc.

San Diego, California, United States

• Project Manager for payroll and HRIS system conversion from PayChoice PR and Bamboo HRIS to Paylocity PR and HRIS (go-live 12/14/18)• Implemented system controls, SOX compliance, and various wage & hour compliance• Reconciled 2018 payrolls and quarterly tax returns to review and make recommendations of process and compliance gaps, and to ensure accurate Q4 tax returns and W-2 tax forms. • Processed year-end ESPP stock distribution entries, GTL, and ACA reporting.• Processed initial bi-weekly payrolls in new system to ensure accomplishment of system design specs• Trained HR and PR Teams to fill knowledge gaps in current and new processes to ensure efficiency and compliance• Created process documentation for all functions and process narrative

San Diego, California, United States

Provided immediate fill to ensure continuation of critical Payroll and A/P functions.• Bi-weekly Payroll | 80 employees in one state (system: ADP WFN Payroll & Timekeeping)• A/P for Grants, Scholarships, and Overhead (system: Financial Edge)• Trained HR Manager and permanent replacement on ADP WFN payroll and timekeeping• Created efficient process documentation for all functions of the position

International and Domestic Payroll | Over 480 employees in 32 states, CAN, UK. Some exposure to AUS.• Subject-matter expert for Workday Payroll and TimeTracker implementation (go-live Jan 2018) • Responsible for on-going Workday system setup and optimization including creating new pay runs, earnings and deduction codes, tax jurisdiction and rates setup, GL setup, workflow efficiencies, and system upgrades• Ensured accuracy and completeness of all payroll processes in US, Canada, and the UK including regular, commission, and bonus payrolls while complying with jurisdictional agency requirements and internal policies• Audited time card reports for compliance and completeness, calculated leave of absence payments, validate benefit elections deductions, processed wage garnishments, reviewed employee changes and one-time payments, validated new hires and terminations• Managed tax reconciliation for US jurisdictions with ADP SmartCompliance tax portal• Validated general ledger upload for each payroll production• Created Cash Flow & Earnings Analysis for Treasurer encompassing payroll data for all entities• Generated Canada ROE forms (for terminates) and monthly WSIB returns (workers’ comp), and reconciled for annual T-4 returns (W-2 equivalent)• Generated and distributed PTO reports, and created audit reports for 401k, workers’ comp, and various external and internal audits• Handled workers’ comp policies for WA & OH (payments and annual reconciliation)• Coordinated P11D and annual wage and benefit reconciliation for UK ex-pat employees tax return with 3rd-party tax consultant• Aug 2016-Dec 2017 = Managed US entity payrolls using ADP Workforce Now (V2) and ezLabor Time Cards, and SilkRoad HRISPayroll, TimeTracking, HRIS, and Accounting systems utilized: Workday Payroll, Workday TimeTracker, ADP Workforce Now, ADP ezLabor, ADP TeamPay (Canada), Radius OsC (UK), SilkRoad, NetSuite.

San Diego, California, United States

■ Directly responsible for accurate payroll setup of 900 traveling health care professionals with regard to taxes, housing fringe benefits, direct deposits, and deductions utilizing PeopleSoft, AMIE, and HOME. Ensured accurate processing of twice weekly payroll.■ Constructively and effectively engage with my team and other departments to provide timely and accurate responses to all inquiries and issues■ Assist with W-9 processes including IRS TIN matching■ Continuously contribute to on-going process improvements in all areas■ Wellness Committee Member – Assist with Wellness Program to engage our employees to Live Well■ Wellness Champion – As a nationally-recognized Wellness Champion for AMN, I emulate what I believe to be important in living a fully engaged life; healthy body, healthy mind, healthy spirit. With these, one can accomplish anything in and outside of work. I engage in group and individual discussions on all topics, and provide inspiration and resources where I see it may be needed■ Service Excellence Committee Member – Participate in collaborative think tank created to increase awareness of the varied ways to provide excellent customer service■ Service Excellence Web Content Contributor – Assist with creating content and providing resources to support AMN’s on-going goal of providing unique and effective customer service

San Diego, California, United States

■ Processed bi-weekly payroll for over 400 employees within 13 branches and 26 states nationwide using Ceridian (web-based); duties included auditing time received for compliance with company policies and various wage & hour regulations; review, submit and audit payroll; E-Verified new hires; processed new hires and terms in system; prepare termination pay and packets; processed garnishments and other employee deductions; GL upload; generated reports for management; provided professional and timely resolutions to employees and managers; job costing.■ Maintained strict confidentiality and professionalism at all times■ Assisted HR Dept with issues regarding time and attendance, leaves of absence, employment verifications, various year-end reports, and benefits reports■ Assisted with benefits administration, enrollment, termination, open enrollment■ Assisted employees and supervisors by explaining policies and procedures for HR and payroll related issues■ Ensured compliance with various Federal, State and Local tax and labor agencies and respond to any inquiries including audits■ Conducted bi-annual time card audit■ Responsible for all tax filing, reconciliation, resolution of issues■ Created various payroll reports for executive and upper-level management utilizing Ceridian’s Power Query (SQL based) Report Writing tools and ad-hoc tools; trained other staff on these tools■ Liaison between Company and Ceridian for programming, system or reporting needs ■ Assisted with 401(k) administration and audit■ Assisted with Workers Comp audit■ Facilitated successful year-end payroll processing for 4 years by adopting pro-active, preventative methods■ Assisted GA Dept with monthly branch checking accounts, GL reconciliation and month-end■ Member of Wellness Committee (2 years) – collaborated to create monthly themed events aimed at increasing employee awareness of and participation in various wellness-related topics

El Cajon, California, United States

■ Chairside assistant for all general, surgical, restorative, and cosmetic dental procedures■ Assisted in onsite dental lab■ Complied with HIPAA's confidentiality requirements■ Provided professional and friendly interaction with patients■ Assisted in front-office, including scheduling patients, creating and explaining treatment plans, responding to in-person and telephone inquiries, creating written communications, and creation of collection spreadsheets■ Instrumental in implementation of “paperless” office

La Jolla Shores, California, United States

Impact Assessment, Inc. is a government contractor which conducts research in the areas of environment, social, socio-economic, and medical issues globally. Sequoia Foundation is its not-for-profit sister organization.■ Trustee and Admintrator for 401(k) retirement plan and money purchase pension plan■ Managed all insurance requirements; workers’ comp, property and liability, etc.■ Managed health and welfare benefits programs to meet both employees’ and companies’ needs. Handled annual contract review and plan design, open enrollment meetings and processes, and new hire orientation, changes and terminations■ Managed all leaves of absences, including implementation of documentation system and requirements for leaves■ Processed semi-monthly payroll and all quarterly and annual payroll reports using Ceridian online system. Interfaced payroll into Peachtree Accounting system■ Researched and implemented Ceridian on-line payroll and human resources information systems■ Assisted with human resources issues to ensure company compliance, provide communication to employees, and assist with terminations■ Full-charge bookkeeper, included cash management, A/P, A/R, G/L and bank reconciliation, financial statements, review tax returns, and annual direct and indirect cost audit■ Appraised companies’ needs during its 250% growth in four years with regard to systems and processes, employees’ needs, and compliance with various Federal, State and local agencies■ Ensuring positive vendor relationships■ Managed both companies’ overhead budgets■ Assisted owner with bookkeeping and administrative issues regarding his rock quarry company, real estate properties and personal finances

San Diego, California, United States

A mid-sized law firm specializing in construction defect defense.■Processed multi-state payroll for 60 employees using ADP■ Assisted with retirement plan administration■ Assisted with benefits administration■ Researched and implemented Cafeteria 125 benefit program■ Bookkeeping responsibilities included processing bi-weekly payroll, G/L and bank reconciliation, daily deposits, A/R, A/P, collections and client trust account management■ Researched, reconciled, and re-billed $12 million in delinquent client accounts■ Assisted in accounting system conversion

San Francisco, California, United States

SFSU Foundation is an auxiliary organization of the University. It administers approximately 300 projects, grants, contracts, scholarships and endowments.■ Managed front desk and two student assistants to ensure positive first-line contact with customers■ Procedural liaison between office and campus community■ Coordinated purchasing transactions (including inventory, bids, pricing negotiations, payments, aligned supplies contracts to obtain over $60,000 in savings)■ Collaborated together with various university departments on new business ventures, including real estate, kiosks, internet to create and implement new procedures■ Worked together with University Development Office to development and implement gifts processing system as per IRS rules and regulations■ Assisted with annual audits■ Bookkeeping duties cash intake up to $300,000 daily, data entry of receipts and journals, A/P, and assisting with month-end and year-end closing