Aimee David Email & Phone Number

San Ramon, California, United States

- Communications & Reporting: helps provide written updates for internal requests for information; supports the development of content, leveraging internal channels to update CA and Executives on progress. Works with team to ensure team data is being tracked and included in various dashboards.- Publishing: Update content calendar for both the Brand Newsroom and Social Media team and ensure that Opal (Enterprise communications management platform) is updated on a weekly basis. Ensure that all newsroom stories get published in the Daily News Report that gets sent out to the company. Coordinate Monthly performance email for the Communications function. Publish Newsroom stories to the internal Social Media platform (Workplace) so that employees have visibility to what is published externally. - Procurement & Budget Management: work as Bluehouse’s (Chevron’s internal agency) liaison with procurement and 3rd party agencies—facilitating RFPs, contracting. Review all invoices and maintain team’s budget trackers and Corporate Affairs forecasting. - Events Coordination: Plan and manage logistics related to team meetings and events (onsite and offsite). - Calendar Management: Assist in the management of two managers’ calendars. - On-site Team Support: provide support to San Ramon based team members including onboarding/offboarding.Development Assignment: Organic Social- Support end-to-end content development of Always On Organic Social Content and help manage stakeholder and agency partner feedback.- Support community management and flagging escalations to appropriate team members.- Manage Content calendar.- Support publishing and scheduling by submitting content in Opal and Sprinklr.- Support pulling and vetting data for Weekly Newsroom Editorial Meetings, Monthly Reporting.- Creating efficiencies to become more agile and enhance integration points across Organic Social and Newsroom, Dotcom, Creative Strategy.

San Ramon, Ca

Administrative Support:- General Administrative Support to External Affairs/Media and Risk Mitigation- Responsible for procurement, creating and renewing service orders and invoice management.- Budget Tracking- Preparation of draft correspondence, content for presentations, and handling highly confidential material.- Corporate Affairs Admin Network Coordination team: Planning upcoming meetings, communicating with potential presenters, and facilitating monthly meetings.- Requesting Social Investment and Business Membership checks for Questa Mining using the internal CHESIT tool.- Communicating with outside vendors to collect the required information to add new vendors into our system using the internal tool, Vendor Autoload.- Collaborating with Executive Assistants to get Executive Bio’s updated and posted on the Chevron website.- Participating in Special Projects as opportunities come.Emergency Response Coordination- Coordination of Corporate Affairs Emergency Response Competency Program.- One of the points of contacts for Business Units for any questions or concerns in regard to the Competency Program.- Compiling quarterly Emergency Response KPI Reports for Business Unit Managers to track progress.- Tracking compliance, progress, and readiness for Corporate Affairs Emergency Response Responders.- Communicate with outside vendors to ensure that enough instructors are available to provide training opportunities to our responders.- Communicate with Business Unit mangers and Business Unit representatives to stay aligned and ensure that our team is providing them with enough opportunities to complete their training.

Livermore, Ca

- Modified the company’s Travel Arrangement process and policy for Executives and project traveling teams.- Recognized for high quality work with a quick turnaround.- Collaborate amongst Senior VP of Operations and Directors of Business Development to advise on project status’ and establish budget saving strategies.- Analyze data using logic and reasoning to construct valid recommendations for improvement.- Develop and maintain the departments national Gantt chart in excel.- Create and prepare presentation materials for Senior Vice President’s meetings with each client’s executives, weekly.

Pleasanton, Ca

- Selected by an Albertsons Companies employee to perform the required tasks for Reset Hardware Procurement.- Researched and negotiated contract prices with fixture suppliers, saving the company thousands of dollars quarterly.- Communicated between vendors, suppliers, and internal members regarding project details – including budgets, estimates, and timelines.- Organized the logistics of equipment transporting from the supplier> to the warehouse > to the store.- Collaborated with division reset managers and field personnel to address and solve any issues as needed.- Completed monthly reconciliation analysis to report project costs.- Improved final billing process to ensure that vendors are invoiced in a timely matter.- Generated timelines to improve current process and implementation to ensure that projects are executed on time.- Developed and maintained relationships with key contacts – both internal and external.- Trained and supervised new candidates for the department to expand the reset hardware team.

Livermore, Ca

- Developed and prepared project documentation, improve processes, maintain web pages and track reports to communicate details of project.- Ensured all teams were properly equipped with necessary requirements and tools.- Collaborated with field personnel to address and solve on-site issues, as needed.- Analyzed and tracked data, informing Project Manager of status updates and projections- Created and prepared presentation decks and materials for Account Executives to present to potential clients.- Provided administrative assistance to CFO. - Data analysis, - Invoicing.

Livermore, Ca

- Generated project work order estimates and communicated with the necessary clients to ensure that they agreed the contract.- Fulfilled special data analyzation projects personally requested by the CEO and CFO. - Researched and negotiated contract pricing with office supply vendors, saving the company thousands of dollars annually.- Scheduled and coordinated meetings and appointments for executives and managers.- Trained and supervised two other administrative assistants during a period of the company’s expansion.

Bachelor’S Degree, Business Administration, Option In Marketing Management

High School Diploma