Ai-Vy Doan Email & Phone Number

Watsonville, Ca, Us

- Reconfigure ADP Workforce Now (WFN) and Enhanced Time (E-Time) to optimize payroll processes- Established a solid structure and foundation for the Payroll Department- Ensure company compliance by implementing system features and conducting comprehensive training- Manage and train new staff for efficient understanding of new processing implementations- Process full-cycle weekly and bi-weekly payroll for 400 Union and Administrative, exempt and non-exempt, employees- Develop and build ad hoc reports to facilitate accurate financial budgeting across departments- Implement system features for efficient data recording and payroll processing- Reconcile payroll data to accurately close month-end and year-end financials- Create tools, including balancing sheets and frequent reconciliations, to ensure the accuracy of payroll processing- Managed financial cost models related to union negotiations

Mountain View, California, Us

Sole maintainer of financial data and multi-state payroll accounts for over 30 different entities, including non-profit organizations, single-member LLCs, and corporations- Process full-cycle exempt and non-exempt bi-weekly, semi-monthly, and monthly payrolls- Process time and attendance reports manually, and track time off accruals- Work directly with EDD to open and close payroll entities, and resolve all remaining liabilities- Advance knowledge on payroll laws for multi-state, including new COVID-19 laws- Filing of applications directly with multi-states to obtain business IDs and SUIs for tax filings- Oversee quarterly and annual payroll tax filings on Forms 940 and 941- File annual Form 5500 and Form 8955-SSA for multiple entities- Process subpoenas, garnishments, employment verification, state disability claims, and Federal and State W-4 changes- Maintain month-end journals by creating standard journal entries during general ledger reconciliations- Prepare and maintain financial data for high net worth clients, including bank reconciliations, processing AR and/or AP, maintaining ledger reports, etc.

Miami, Florida, Us

Miami, Florida, Us

Maintain in-house financial data and payroll accounts to verify and process variance analyses for all CA and HI employees.- Process union and non-union weekly, bi-weekly, semi-monthly, and monthly payrolls for over 1,500 employees- Process time and attendance reports and track point infractions through Kronos- Process subpoenas, garnishments, employment verification, state disability claims, and Federal and State W-4 changes- Create ad-hoc reports to provide information for budgeting, union contract negotiations, and compensation review- Run monthly audits, verify, and examine month-to-month and year-to-year variance analyses for all payroll related expenses for bonuses, salaries/overtime, heath and welfare, and employer paid taxes- Maintain month-end journals by creating in-house standard journal entries during general ledger reconciliations- Prepare and maintain reconciliations for payroll accrual accounts

Improved payroll process by increasing productivity, accuracy, employee relationships, and revenue by 30%.- Processed full-cycle bi-weekly payroll for 100 union and non-union employees- Enforced time keeping system and audited manual timesheets to verify hours worked- Prepared manual journal entries to correspond with GL account reconciliations- Explain feature sets and tie them back to customer’s business problems- Create proposals detailing critical features important to customers to close sales- Keep up with competitors’ products and pricing to maintain edge over competition

San Francisco, California, Us

Via Apex Systems Inc.Retail team focused on optimizing foreign exchange operations between branches and nostros through 250-300 transactions daily

Palm Springs, Ca, Us

Originally RE/Max By the BayIncreased productivity, revenue, and customer base by standardizing templates and leveraging bilingual skills

Sole Accounts Receivable/Accounts Payable (AR/AP), managing company budget through revenue and expense analysis.- Successfully implemented new accounting system by digitizing and restructuring accounting process- Generated a Chart of Accounts to ensure proper tax preparations at year-end reconciliation- Developed time keeping system by installing time clocks and time sheet corrections - Processed full-cycle bi-weekly payroll for 100 union and non-union employees- Prepared in-house journal entries for general ledger reconciliations and Profit and Loss analyses- Managed Accounts Receivable and Accounts Payable

• Modified contracts per lawyer’s directions• Scanned and filed fully executed contracts• Categorized and organized files for easy retrieval

Bachelor Of Science (Bs), Finance, General

High School Diploma