Aiyu Chen Email & Phone Number

广州

Responsibilities:1. Recruitment(via various website/APP and campus recruitment). Filter CVs, interview, recommend the right candidate. 2. Collect the data of the completed KPI, performance rating and work attendance / leave record for salary calculation. 3. C&B and salary management: review employees' salaries, bonuses, benefits and various allowances and subsidies, leave record and overtime salary, etc. in salary reports. 4. Fill in Proof of Payment for GM to sign so that staff salaries are paid on time.5. Summarize and analyze the turnover and human resources cost from all of the branch offices. Report this to the management monthly. 6. Add or reduce employee in the local tax bureau system whenever there is staff change. Pay for the monthly social insurance fee on behalf of various branch offices. 7. Manage employee life cycle process including onboard, probation, employment contract sign up, renewal/termination. Update and file staff’s personal data when there is change. 8. Provide social insurance data from all of the branch offices for business license renewal. 9. Visit the bank to pay for staff’s monthly housing fund on behalf of branch office. 10. Draft all of the documents for labour arbitration.11. Transfer the retired staff to the related district government. 12. Take care of employee relationships.

中国 广东省 广州

Six months contract for assisting HR and Administration Manager in performing general everyday tasks for the office during her maternity leave.AdministrationTravel arrangement: book air fares and change flights for colleague and foreign supervisor;The annual renewal of business license; Stamp management: monitor all stamps; there is record whenever one of them is used;Contract management: Review the new contract before the old one expires, negotiate with the supplier if there is any disagreement, then renew the contract; Supplier management: manage the service quality; advise the supplier to improve whenever staff is not satisfied with the service. HRService for foreigner: assist my supervisor in getting vaccinated; extend his residence permit;Salary report: prepare for the monthly salary variance report; explain to HR Department in Head Quarter whenever there is any difference comparing with the previous month; Dismissal: Upon Head Quarter’s request, propose two options for terminating one employee’s employment contract before it expires, prepare for everything, involve in the negotiation with this employee and follow up until the case is closed completely.FinanceIn-and-out fund management: petty cash / cash flow management, payment request and monitor fund in and out of bank account; report all to Head Quarter before monthly deadline;Booking: book and maintain all accounting records in accordance with company’s policies, procedures and audit requirements; make sure all income and payment are spent and recorded right; correspondently, collect all invoice/receipts and courier to accountant firm for booking; Cost control and management: keep an eye on the staff travel expenses and salaries, report to supervisor once either of it exceeds the budget; Expense management and expenses report: check and review all expenses, in charge of staff reimbursement and company expenses analysis.

Guangzhou

70% of job responsibilities overlap what I used to work as HR and Administration Officer at Parfois Guangzhou Representative Office in 2021, the differences are: Administration: book air/train ticket/hotel, draft visa invitation letter, rent car; the annual renewal, extension and update of business license is out-sourced, I follow up and monitor the 3rd party on their service; give reception to the suppliers and the foreign senior management member when they travel to Guangzhou; fixed assets management; purchase office supplies; in charge of the office maintenance/decoration issues as well as the on-site supervision.HR: propose the right plan based on the employment demand; recruit the right person; search and select the right head hunter companies; negotiate with them on the contract; filter the candidates’ CVs, join first round interview and comment on candidates; update staff’s timesheet and annual leave/sick record; staff welfare arrangement and review; arrange staff to sign employment contract and file it; communicate with staff; handle and propose whenever there is employee dispute; translate the “Staff Handbook” from Head Office; keep an eye on the staff to make sure they comply with the rules and regulations.Finance: sort out/add up various expenses based on different cost codes; in charge of monthly summary and analyst.

中国 广东 广州

60% of job responsibilities overlap what I used to work as HR and Administration Officer at Parfois Guangzhou Representative Office in 2021, the differences are: Administration: in charge of the accommodation and transportation for the senior management members when they travel to Guangzhou; meeting arrangements; prepare for and organize the Company’s open ceremony on my own; handle company’s licenses and open company bank account.HR: draft and complete “Staff Handbook”; apply for Company’s social insurance account.Finance: work with the head of Office on FY2014/2015 company budget. Collect all data, filter, combine, analyze and project various budget; maintain and update database of vendors and their product/services, which has included company cost at different period, all kinds of software/service charge and expiration date, etc., the overall control and management need it.

80% of job responsibilities overlap what I used to work as HR and Administration Officer at Parfois Guangzhou Representative Office in 2021, the differences are:Administration: give reception to all visitors for Canton Fair; liaise / communicate with the related governments.HR: draft “Staff Handbook” and update it; choose the proper major illness insurance for staff; in charge of annual company trip and staff birthday party. Finance: print and manage value-added-tax invoice and export invoice; find a qualified Certified Public Accountant for providing annual audit service for the Company; assist with audit inquiries and inspections; in charge of cost analysis, e.g. the cost and profit analysis of domestic/export trading deals, QC staff business trips cost analysis, etc.

House keeping, staff business trip arrangement, petty cash and company bank account management, etc.

广州, 广东

Proof read the translated news stories / commentary done by contracted translation company.

中国 广东 广州

 From 8th March 2004 to 11th August 2008, Secretary/Translator (BP Guangzhou Development Oil Products Company, Ltd.) From Oct 2001 to Dec 2003, Marketing Assistant (BP PetroChina Jiangmen Fuels Company, Ltd.) From April 1998 to October 2001, Admin Assistant (BP Guangdong Oil Company, Ltd.)

广州

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文学士, 商务英语

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Bachelor Of Arts, Business English