Logistic And Admin Assistant
CurrentEnsure Offices duties and maintenanceActivities:• Supervise cleanliness of the premises• Coordinate the maintenance and repair • Deal with Staff queries related to the Office• Deal with queries and requests from visitors (when available at Office)• Keep a pantry stock record and replenishment plan• Monitor the use of supply within the office.Objective 2 : Ensure all purchased ordered in the OfficeActivities :• Centralize and register the Capital… Show more Ensure Offices duties and maintenanceActivities:• Supervise cleanliness of the premises• Coordinate the maintenance and repair • Deal with Staff queries related to the Office• Deal with queries and requests from visitors (when available at Office)• Keep a pantry stock record and replenishment plan• Monitor the use of supply within the office.Objective 2 : Ensure all purchased ordered in the OfficeActivities :• Centralize and register the Capital Procurement Request (PR)• Prepare the necessary documents : Suppliers Purchase Orders (SPO), Reception note / Delivery Note and have them approved by those in charge ;• Purchase the articles that have been ordered and respect the logistics procedures of FHF ;• Keep inquirers informed on the advancement of their orders ;• Organize and follow the delivery ;• Keep archiving of Purchase Dossier (PD) up to date.• Make quotations and deal with the quotation requests.• Check invoices ;• Transfer the approved invoices to the accounts department for payment to suppliers.• Deal and negotiate with suppliers• Facilitate suppliers paymentObjective 3: Manage all the equipment of the OfficeActivities:• Registration and labeling all equipment• Monthly update of the equipment list • Check and classified working and non-working equipment and make recommendation for disposal or repairObjective 4:Organize and manage the transport of the staffActivities :• Ensure that the Travel Request (TR) are filled and signed properly by the concerned staff• Book taxi, flight/ticket train• Brief the new staff on the Mission procedures regarding taxi, flight/train ticket, and Hotel booking.• Check for the best price related to TR and advice requester• Coordinate with the Base(s) Admin & Log assistant the travel plans between Capital and Base Show less
