• Follow up with all group employees in sister companies (Sarsan oilfiled supply center FZ - Sarsan Heavy Engineering FZ - Sarsan Aviation Academy - ٍSarsan contracting ).• Schedule and coordinate meetings, appointments, and travel arrangements for executives.• Follow up on all legal cases with law firms and Explain the decisions and procedures to the Executive Director.• Handle confidential information with discretion.• Provide comprehensive support by managing calendars, scheduling meetings, and arranging travel.• Regularly update tasks and task lists.• Ensuring that all required sign-offs are captured accurately and promptly.• Ensuring that all required sign-offs are captured accurately and promptly.• Follow up on tasks given by the CEO to his subordinates and ensure completion and closure of the tasks.• Manage information flow in a timely and accurate manner.• Conduct daily briefings with the CEO’s office, review documents for his approval, provide updates on new or ongoing activities, and address follow-up requirements. Helps optimizing the CEO’s office time by highlighting and addressing urgent or priority issues.

• Schedule and coordinate meetings, appointments, and travel arrangements for executives.• Arrange and manage internal and external meetings, ensuring all necessary resources are available.• Screen and prioritize emails, phone calls, and other forms of communication.• Maintain professional communication with clients, partners, and employees.• Handle confidential information with discretion and maintain data integrity.• Collaborate with other administrative staff to ensure seamless workflow within the organization.• Provide administrative support during special projects and events.• Undertake any other CEO/CFO office administrative duties as assigned.• Prepare and manage documents, reports and other materials, ensuring accuracy and confidentiality.• Calendar Management and reminders to the MD for day’s schedule• Manage communication with employees • Follow up with all group employees in sister companies (Al Shafar Real Estate -Al shafar Engineering - Al shafar Contracting - Al Shafar Marble - Al shafar Transport - Al Bahr Hotel )• Send the administrative circulars and decisions issued by the head office to all branches.• Handle requests and queries appropriately• Take dictation and minutes and accurately enter data• Working on all types of insurance( Health - Building-cars-Boats ) for the CEO and the group’s employees• Follow up the residential visa with PRO for employees, servant, person drivers and farmers for CEO• Colleagues' personal files keep the documents according to the index.• Knowledge of employee relations and labor laws.• Full awareness of the timelines for all the Professional & Personal matters and ensuring that the Manager/Team are always explained of the upcoming deadlines• Follow up legal cases decisions, update it and enter update into the system. • following up with lawyers, and providing and giving an update to CEO• Following up on the judicial legal cases

• Assisting in the maintenance of well-organized client files, including developing effective filing systems and closing and archiving files where required• Perform high quality legal documentation, client documentation and correspondence following appropriate procedures• Review all legal documents provided from official entities and confirm the eligibility of the terms of the documents • Prepare monthly reports for the client• Preparing the administrative schedule for employees• Supervising the schedule of judgments• Verified, updated and corrected source documents• Entered data into designated database and forms• Routed data to appropriate staff• Attend meetings to record, transcribe and distribute minutes of meetings.• Takeover of additional tasks when is required. • Check the system (if the employee loads all decision into database or no• Managing the filing system for all case files• General administrative duties using Microsoft Word and Excel• Scan documents into database• Coordination of work between employee• Recorded all tasks and activities• Prepared and submitted reports• Researched and retrieved requested data

• Easily managing different office work and clients’ issues and cases.• draft letters and correspondence and filing of documents• Managing the filing system for all case files• Coordination of work between employee• Recorded all tasks and activities• Prepared and submitted reports• File and retrieve corporate documents, records, and reports.• High organizational skills & follow up.• Prepared documents for data entry• Perform high quality legal documentation, client documentation and correspondence following appropriate procedures• Takeover of additional tasks when is required. • Manage phone calls and correspondence (e-mail, letters, packages, etc.