Alan Stephan Email & Phone Number

Boston, Massachusetts, Us

Agoura Hills, Ca, Us

Agoura Hills, Ca, Us

 Identified and proposed 25% in cost reductions to achieve profitability. Worked with executive team to implement cost reductions and execute on go forward plan Helped drive a deal cycle in line with the company’s exit strategy Renegotiated credit facility, to ensure ongoing covenant compliance and greater flexibility for future growth Implemented controls and processes surrounding the company’s purchasing, payables, revenue, receivables, and financial close Implemented HRIS system to help employees and managers gain visibility for benefits, PTO, compensation, and reviews Worked with CRO to standardize contracts and pricing Developed and maintained company’s financial models that included the company’s current projections, scenario analysis, and short and long-term capital needs Worked with sales team to implement better tracking and reporting of bookings via Salesforce Improved GL structure for better financial reporting Managed corporate insurance renewals Attended Board meetings, and presented financial package Setup key monthly financial targets to evaluate business results to help drive better performance  Managed HR function which includes, benefits design and management, implementing HRIS system, compliance, onboarding & off boarding, and employee classification Managed weekly borrowing, reporting, and cash forecasting

Boston, Ma, Us

 Developed and implemented P&L reporting in FRX for review with department heads Implemented monthly close process with measurable deliverables for accounting team Worked with management team to develop annual budget and forecasting Drove corporate cost savings initiates for Vantage which included the implementation of an online purchase order system to help manage costs Implemented accounting polices surrounding fixed assets, prepaids, and accounts payable function Compiled monthly reporting package for financials and company specific metrics Managed day to day accounting and consolidation for Vantage’s foreign offices

Boston, Massachusetts, Us

 Executed consolidated close in accordance with GAAP for parent and two foreign subsidiaries Managed U.S. revenue in accordance with SOP 97-2 Prepared monthly financial statements for review of budget to actual analysis with management Responsible for external reporting of sales & use tax, 1099 reporting, property taxes, etc. Prepared and managed payroll for U.S., Canada, & foreign subsidiaries (220 employees) Prepared cash flow projections, reviewed and planned cash outflow and inflows on a monthly basis Managed annual audit and tax work for U.S. operations Supervised a staff of two reviewed in-progress and completed work assignments established performance standards and expectations Implemented new corporate credit card process which populated all employee expenses into Netsuite Reviewed and approved monthly commission payments Implemented internal controls, recommended areas for improvement both financial and operational, and established new accounting policies and procedures

Us

- Managed month end close process for both U.S. & foreign subsidiaries- Reviewed international reporting monthly and uploaded to general ledger- Implemented purchase order process in order to help control expenses- Prepared monthly financial statements and reviewed budget to actuals with management- Improved monthly reporting package enabling better analysis for management- Implemented a system link between payroll and general ledger for better efficiency- Managed quarterly reviews and annual audit for U.S. operations- Reviewed accounts payable, cash, equity, and accrual transactions daily- Lead implementation of new expense reporting system- Updated expense polices for both U.S. & Europe

Ca

• Implemented Softrax Operations which replaced Great Plains as our billing and revenue recognition system enabling Watchfire to produce more detailed reports on billing and revenue• Setup and managed relationships with foreign subsidiaries to ensure an efficient process and accurate monthly reporting• Coordinated and managed annual audit – act as primary interface to auditors• Improved the way Watchfire tracks and records percent complete professional services projects using Softrax• Prepared monthly financial reports and reviewed results with departmental managers• Managed monthly cash requirements for five subsidiaries• Implemented purchase order process in order to help control expenses and accurately record expenses to the correct periodso Reviewed monthly management reports with departmental managers• Compiled financial analysis for quarterly board meeting• Developed transfer pricing model to be used for allocating revenues and expenses between subsidiaries

Ca

Burlington, Ma, Us

 Reviewed monthly billings for any issues with SOP 97-2 Reviewed and posted revenue for 150 projects for both fixed price and T&M’s on a monthly basis

 Processed both accounts payable and accounts receivable Completed balance sheet account reconciliations for monthly close Main point person on install base data transfer team