Alberta S. Email & Phone Number

Tempe, Arizona, United States

Phoenix, Arizona Area

Payroll processing tasks including but not limited to: payroll input including formatting and importing files into Rapid Pay Data Entry batches, peer review, training wages and salary pro-ration, approval and release of time cards from FOUNDATION, Expense entry and quarterly reconciliation.Payroll review and approval tasks including but not limited to: reviewing all payrolls for accuracy, reconciling batch totals and final approval of each payroll to FOUNDATION.Post-payroll processing tasks including but not limited to: preparing funding reports for FOUNDATION Finance, archival and organization of payroll output reports and other miscellaneous accounting reportsSubmit and track resolution of manual check requests with the FOUNDATION team (task shared with other Senior Payroll Processor on the team). Also includes voids and ACH reversals.On a weekly basis, review and audit payroll time data imported from Excel for Quality Control Centers including file conversion and transfer process into a validation system prior to loading into a computerized payroll system.Prepare checks, direct deposit advises, and related communication for distribution to team members.Maintain payroll records and perform entry including tax status, garnishments, support orders, banking information, etc.Review, corrects and enters timekeeping records for compliance within established standards.PTO payout and audit work through year end, after W-2's are complete.Produce and distribute management reports.Assist with Data Entry (employee set up – direct deposit, W-4, garnishments, etc.).Review and make necessary adjustments from Payroll reports.Complete Multi-State Payroll weekly, along with adjustments, bonus payouts. Including Union and Certified payroll.Adjust and maintain the files for ER Contributions 401(K), weekly for accurate reporting and tax payments.Manage workflow to ensure all payroll transactions are processed accurately and timely.

3610 E Southern Ave Suite # 6 Phoenix, Az 85040

Contracts review and project file set up and maintenanceProcess and track change order requests for extra work and approved change orders received from the customerIssue Subcontracts and Work Orders to subcontractors and ensure compliance in accordance with contract documentsProcess subcontractor progress billings and request releasesStart up and maintenance of Owner-Operator filesComplete monthly journal entries as needed to reclass job costVerify coding and pricing on equipment tickets from service divisionsMaintain job costing records by updating budgets and job to date quantitiesInput payroll, including certified payroll compliance obligations, and distribute checksComplete and send out monthly Labor Reports to customers (AIA Forms)Review fuel and office supply invoices & credit card statementsMaintain job folders including all filingProcess applications for all new hiresMaintain and distribute bid list and backlog reportsOrder office supplies as requested

3014 E Mohawk Ln Phoenix, Arizona 85050

•Manage and coordinate client contract, vendor prequalification, and subcontracts.•Issue Purchase orders and subcontracts to “buy out" jobs and projects.•Prepare and monitor vendor Status reports.•Request Certificates of Insurance as required by client contracts.•Enter and maintain log of W9 forms submitted by all vendors.•Coordinate job close outs and final billings.•Assist with Accounts Payable and coordination of invoices and vendor payments.•Assist with Account Receivable, billings and aging, and collections.•Assist in preparation of 1099 forms for all applicable vendors.•Prepare and submit credit applications.•Coordinate delivery of financial reporting to management and remote personnel.•First point of contact for UDR field personnel, clients, and vendors.•Coordinate travel for all UDR personnel.•Request certificates of insurance from subcontractors, vendors, and suppliers•Assist in requesting renewal certificates when polices expire.

3111 W Lincoln St Phoenix, Arizona 85009

•Assemble specifications, drawings, schedules, pricing structures, and write detailed scopes of work in a manner that fully defines the work and expectations required by subcontractors, including information for subcontractors to accurately price the work •Provide multi-discipline expertise for subcontract requirements •Facilitate/maintain the subcontractor pre-qualification process •Evaluate multiple subcontractor offerings in a variety of methods, including lump sum, cost plus, and time & material •Maintain audit ready records at all times •Assist in determining subcontracting needs of the project, provide input and guidance on needs of the subcontractors to provide the desired quotes, and report back to the project team with recommendations, concerns, and logical reasoning•Job buyout and purchase order issuance.•Subcontract Administration•Job costing

Lake Hughes, Ca

•Handled certified payroll, A/R, A/P, purchase order and deliveries. Processed tax information and prevailing wage paperwork for our federal employees.•Used a few different methods of time keeping from peachtree, QuickBooks and employ to people soft and pen-soft.•Preformed duty of liaison for human resources and industrial relations?•Accounts were maintained and kept current to consistent monitoring of aging reports and account statements.•Handled all of the benefits for the company, meet with insurance companies and went over the presentations of what they offered with the CEO.•Meet with employee with problem, choosing the correct type of benefits for them and their families. •Contacted the insurance agencies for upcoming conferences on new offers and cost changes they might have for the next year.•Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.•Preparing source documentation needed for new hires, or effective changes in pay, status, or benefits.•Establishing, maintaining and controlling personnel, employees, recruitment relations records, files, correspondence, reports, and organization charts.•Managing sensitive and confidential matters like personnel relations, employee relations, and organizational changes, planning and protecting the security of information, data and files.•Responding to and putting through various queries from managers and employees, and from other agencies or departments.•Prepare agenda, for client meetings, processed minutes from the meeting, followed up with status of the project.•Tracked and assigned ongoing budget of resources on the projects to clients and operations manager.•Job costing