Alberto Javier Hermelo Gil Email & Phone Number

Barcelona, Ct, Es

Plaça De Willy Brandt 11-14 | 08019 Barcelona

Reception and monitoring of the file transferred once dates of the on-site are reached.
Presence to the prior meetings with client and PM, if the event dictates it.
Empowerment along with PM of the selling of provisions on site.
Responsible for using working tools of the department (Documents, planning…)
Organization and coordination of working meetings and coordination of all departments committed to the event.
Coordination of pre-event meetings with client.
Production of meetings in the stage of the project he leads.
Refreshment of provisions in EBMS for emitting estimates and agenda of functions.
Compliance of the planning of production.
Monitoring the quality control for provisions serviced.
Assurance of the delivery of ordered provisions.
Quality assurance and management of personal committed to the event.
Organization of daily meetings during the event with clients and departments to ensure the correct running of operations.
Assurance of correct introduction, from departments, of services ordered on-site in EBMS.
Coordination of post-event meeting with client to evaluate the provisions serviced.
Responsible for invoicing and closing of the event.
Management of the archives.
Responsible for evaluating departments during the event.
Redaction of the final report on the event with appreciations from the client and transfer of the same to the Supervisor of the Event Manager department.

Clients/Events: CaixaBank, Premis Gaudí, King, Gartner, PCMA, ESMO GIWC (Imedex), Global ABS (IMN), ESADE, Skin Academy (Almirall), Architect @ Work, EyeforPharma, LG mobile, ESTRO, Gartner, FNTECH, CineEurope, The Project, Live Nation, AMEX GBT Spain, EANM,
ENETS, CosmoBeauty, Samsung, GFSI, etc.

Portaventura Convention Centre

Planning, coordinating and executing events - Oversaw the planning and execution of logistics and operations for private meetings, conferences, road/trade shows and special events.
Managing all sort of the event operations – The facility, contracting, pricing, transportation, accommodations, food and beverage selections and audio/visual service arrangements.
Supervising production of events - Working with internal/external teams on all aspects of planning the event.
Planning the event floor plan and its budget and producing the event materials and accessories.
Assisting in acheiving business objectives through leads generated from seminars, special events and trade shows.
Negotiating and managing contracts with sub-contractors and vendors.
Overseeing the accounting, costing and billing.
Software: EBMS.

Clients: Unilever, Seat, Peugeot, Cadbury, Afanoc, Down Catalunya, Sanofi, Bayer, Deloitte, Vodafone, Coca-Cola, Herbalife, Nike, L'Oréal, "la Caixa", etc

Hotel Portaventura****, Hotel El Paso****, Hotel Caribe****

Greeting clients politely, leaving a positive impression of the firm in their minds, registering, and assigning rooms.
Handled delicate situations, such as – customer requests, special needs and complaints.
Answered telephonic and in-person queries related to hotel services and resolved any issues.
Prepared and completed room and restaurant bills.
Liaised with other departments of hotel.
Set appointments for managers and clients per request, with due consideration to their schedules.