Set up Purchase Requisitions (PR’s) for budget/forecast approved marketing expenditures and route for approval. Monitor spending against the resulting Purchase Orders (PO’s)Oversee marketing invoices daily in Maximo and credit card transactions to ensure compliance with company’s expenditure policyCoordinate monthly and quarterly accruals and corresponding controlsReconciled expenditures, present analysis of trends, compared variances to budget and forecast Leverage problem solving, data manipulation, and analytical skills to address specific business requests Help identify process improvements to enhance the effectiveness and efficiency of expenditure and accrual reports

Created a relationship with vendors to help clean up statement of accounts and problematic invoicesEstablished a tracking report and filing system for the accounting department, to maintain accurate records for auditsAssigned correct GL coding for all (vessel/voyage related and general administration) invoicesProcessed invoices (domestic & foreign currency) for appropriate documentation & approvalPracticed basic and general accounting principles and procedures while handling invoices Reconciled inter-company accounts payables and receivables

Handled full-cycle accounts payable (purchase order/3-way match, GL coding, approval, etc.)Invoiced processing (800-1000 weekly) using Oracle system, ran reports, and completed special audit reportsCollected information and prepared weekly status reports for department Established and maintained excellent rapport with internal and external vendors for effective and positive relationships Assisted employees with HR Benefits policies and procedures by phone and via email Administered COBRA, supported associates with PeopleSoft day to day administrationFunctioned as a liaison between employees and insurance carriers

Analyzed customer’s banking relationships relative to financial needs making product and service recommendations when applicable, referrals to investment representative, private banking, mortgage, etc.Render various administrative services including record and data management, analysis, filing and document controlTranslated all incoming and outgoing documents and served as interpreter for Spanish speaking clientsGathered, organized and maintained confidential financial information with strict discretionClosed on personal, mortgage, line of credits, small business, and vehicle loans

Responsible for retaining current customers by profiling and establishing excellent customer service while cross-selling to other bank productsOpened and processed accounts for new clients Identified future financial needs, assisted in setting and meeting monthly sales and goalsResponsible for providing administrative support to Branch Manager