As the Head of the HR and Admin department, I am tasked with the following duties;1. HR ManagementRecruitment & Onboarding: Managing recruitment processes, interviews, and selection of candidates. Coordinating onboarding and induction programs.Employee Relations: Handling employee queries, grievances, and ensuring a healthy workplace environment.Performance Management: Implementing performance appraisal systems, setting KPIs, and addressing performance issues.Training & Development: Identifying training needs and organizing development programs.HR Policies: Developing, reviewing, and enforcing company HR policies (e.g., leave, disciplinary procedures, HR Manual, best practices).Compensation & Benefits: Overseeing payroll, employee benefits, and reward programs.Compliance: Ensuring compliance with labor laws, data protection, occupational health, and safety regulations.2. HR Administrative ManagementOffice Administration: Managing office supplies, maintenance, and ensuring efficient day-to-day operations.Facilities Management: Coordinating property/facilities maintenance and managing vendor relationships.Health & Safety: Ensuring workplace safety standards are met and managing insurance policies.Asset Management: Maintaining records of company assets and overseeing fixed asset tagging and inventory control.3. Risk & ComplianceEnsuring adherence to company risk management frameworks and external regulatory compliance (e.g., NSSF, DOSH, Data Protection).4. Strategic HR SupportSupporting the development of HR strategies aligned with the business goals.Assisting in organizational change management and workforce planning.5. Team LeadershipLeading and mentoring HR/admin teams, fostering collaboration, and ensuring high performance

Responsible for Coordinating and Assisting the Head of HR in the overall HR management and Administration operations in respect to:• Performance Management;• HR Analytics, Reporting and Board Paper• Employee Relations;• Benefits Administration;• Succession Planning;• Payroll Management & Administration;• Records Management• HR legal compliance;• Training & Development;• CBA negotiations;• Development and management of Company policies;• HR Budgeting.Skills: Strategic Human Resource Planning · Performance Management · HR Policies · Employee Engagement · Benefits Administration · Payroll Administration

Payroll processing Ensures that the entire payroll is accurately and timely processed for Salaries, bonuses,commissions and other benefits. ensure timely remittance of statutory deductions and staff loan recoveries. Internal payroll audits and prepares documents for various audits and other governmentreports. Accurate payroll reporting to meet internal and statutory obligations. Payroll reconciliations and maintenance of all the payroll journals and reports.Performance Management Ensuring goal setting (Score cards) is done and signed by all the employees and ensuringquarterly reviews and appraisals are done on time while ensuring maintaining a goodpeople management practice related to career development and succession planning. Management of PIPs.Staff Benefits Management. Ensuring accurate medical records are maintained and liaising with insurance providers toensure staff records are up to date. Ensure timely addition of new members to the medical cover and exited memberscommunicated to the insurer.HR Analytics & Reporting Drives the frame work for people analytics to cover the ever-changing workforce issues. Provides proactive management support to HR function in the areas of people metrics,reporting and analytics. Review all employee’s data as captured in the HCMIS is accurate, properly captured andresponsible for generating HC Reports. Ensuring integrity of the HRMIS system through enforcement of procedures and standards.Other HR Duties OSHA Campaigns, Toolbox, Work place safety and WIBA champion. Advisory services to the clients on best HR practices and suggesting ways to optimizelabour and labour cost management. Coordinating employee trainings and development. Collect, analyse and utilize data and feedback on client business to identify opportunities toimprove relationship between the company and the client such as intelligence on processesand policy formulation and implementation. Leave & attendance management

HR Reporting – Responsible for preparation of Monthly, Quarterly and Annual HR andCost reports. These reports focus on Leave Liability reports, monthly headcounts,overtimes, turnover rates among other HR Analytics reports for all over 6500 employees.▪ HR Budget Management – Responsible for preparation of Annual HR departmentbudget, monitoring expenditure and advising management on Monthly expenditures.▪ HR Database Management –Responsible for updating HR database in the currentsoftware and generating various reports on Employees for Management decision making.▪ Recruitment & Manpower planning – Liaising with recruitment firms and Short listing,scheduling interviews, inviting candidates, preparing interview packs, interview reports,conducting background/ reference checks for potential employees, on boarding andInduction of new staffs. I am responsible for the preparation of company annual manpowerplan and budget.▪ Performance Management – Provides support and support to head of departments andline managers on performance management and development process, JD reviews andcoordinating performance related trainings as well management reports on PerformanceManagement.▪ Leave Management & Administration – In charge of leave administration function andresponsible for all leave process and advising management on monthly leave liability andother related payments. Automated leave application for Management staff.▪ Industrial relations and grievance handling- Assisting in industrial relations bycoordinating grievance handling meetings with Employee unions and Management in linewith the organization disciplinary procedures and the labour Laws. Conversant withKenyan labour laws, Trade unions and CBA Negotiations and implementation.▪ Compensation & Benefits Management – Responsible for maintaining the companybenefits (Medical & Pension), payroll and statutory regulation compliance.

Benefits & Compensation Administration – Payroll processing and timelypayment of Statutory deductions and other payments.▪ Recruitment - Raising staff requisition forms, Advertising for new openings and Shortlisting, scheduling interviews, inviting candidates, preparing interview packs, interviewreports, conducting background/ reference checks for potential employees, on boardingand Induction of new staffs and giving feedback to unsuccessful ones.▪ Development of Job Descriptions - Assisting Line Managers in Developing Jd’s andensuring new staff have been issued with Job Descriptions.▪ Training- Develop the Learning and development calendar, implement Learningand Development plans and coordinate staff trainings for the company. NITACompliance.▪ Performance Management- Employment contract preparation, end of probationassessment, confirmation and probation extension as well as Performance improvementprograms.▪ Employee relations and grievance handling - ensuring that the grievance procedure iscommunicated and adhered to and handle employee disciplinary in line with theorganization disciplinary procedures and the labor Laws.▪ Leave Administration & Management.▪ Staffs exit management- doing termination, resignation acceptance, staff clearanceprocess, handover/take over process, withdrawal from pension scheme▪ Coordinating Staff welfare and wellness programs in the company.▪ Medical cover administration - This range from enrolment of new members &their dependents, managing existing members, deletion of exited members.