Alex Aldaco Email & Phone Number

San Diego, Ca, Us

San Diego, California, United States

• Provide administrative support to the Senior Vice President of Human Resources, Chief Financial Officer, Board of Directors, Senior Management Team and secondary support to the Chief Executive Officer. • Actively contribute to the organization’s culture by serving on the Events Committee, assuming the role of Co-Chair on the Wellness Committee and co-leading the Pride Employee Resource Group.• Oversee the complete employee benefits life cycle, including open enrollment and presenting at new hire orientation.• Manage employee records and maintain accuracy of all data in the HRIS system.• Coordinate employee events, fostering team unity and a positive workplace culture through planning and execution.• Create agendas, assemble documents and take minutes for several committee meetings.• Perform various administrative activities including travel arrangement, calendaring and expense processing.

Greater San Diego Area

• Mainly responsible for documenting the details of contracts and engagement letters with a focused attention on accurate rate and other matter related data set up within the financial systems. • Reviewed new matter intake forms and make sure the client and matter data properly flows in to the accounting system. • Validated system data by creating, maintaining and performing data checks using queries and other processes.• Communicated with attorneys, assistants and billing to ensure client billing and special requirements are accurate.• Calculated, updated and documented all client FY rate increases according to published Consumer Price Index percentage.• Assisted the Director of Financial Planning and Analysis and Senior Pricing Manager with special projects.

Best Best & Krieger Llp - San Diego, Ca

• Oversaw the daily operations of the Office Support & Records Department as well as Receptionist and Hospitality.• Compiled Monthly Management Reports as well as maintained all records and reports pertaining to production and volumes at the site.• Explained all products, services, turnaround times, delivery schedules and guarantees to the client.• Recruited and interviewed potential EPIQ candidates for available positions at the site.• Hired, trained, managed and evaluated all personnel assigned to the site.• Conducted training and performance reviews with all EPIQ site team members.• Delegated tasks to Service Specialists and Records Specialist in order to meet all commitments.• Maintained a proper inventory of all supplies required for the efficiency of all departments.• Assisted with organizing client events and marketing events.

Best Best And Krieger Llp - Riverside, Ca

• Gathered, sorted and prepared physical and electronic legal documents for filing.• Assisted the manager with the transfer of files to clients and new counsel in co-ordinance with the firms’ governance policy.• Generated reports from the records management database as requested.• Entered complete and accurate information into the client records management database.• Prepared, labeled, and stored legal case files in assigned rooms. • Prepared and processed boxes for offsite storage.• Created physical and electronic files according to the firm guidelines.• Retrieved and distributed requested files and information to attorneys.

Hahn And Hahn Llp - Pasadena, Ca

• Assisted the manager with clerical responsibilities such as maintaining detailed records for management, generating reports and controlling inventory as needed.• Was responsible for the opening and closing of the firm, creating standard operating procedures and various forms and documents.• Performed data entry for document control and records management throughout the information lifecycle for physical and electronic records.• Was personally responsible for filing legal documents at various court houses and non-court sites.• Prepared and bound legal documents for court cases throughout Los Angeles County.• Handled department procedure training and scheduling of all new employees and temporary employees.• Scheduled and coordinated meetings with materials, catering, and attendee confirmations.• Provided receptionist coverage with answering incoming calls, taking accurate messages for attorneys, and maintaining the reception desk.

Blank Rome Llp - Century City, Ca

• Accurately copied, scanned and printed projects in accordance to verbal and written instructions.• Organized and set up live video conferences using integrated multimedia.• Provided technical support by troubleshooting issues on a daily basis.• Retrieved and delivered mail, parcels and other items to staff within established timeframes and service standards.• Assisted paralegals with preparing and binding legal documents for court cases.

Brea, Ca

• Promoted from Document Coordinator to Document Supervisor, supervising 12 representatives. • Ensured copy projects had been properly produced and quality checked to meet department standards.• Created and maintained FTP (File Transfer Protocol) accounts and electronically uploaded various file formats.• Provided accurate information to client’s inquiries and requests.• Followed established guidelines for receiving, documenting, and organizing of client packages.• Accurately produced copy and print projects in accordance to verbal and written instructions.• Performed cost analysis and production time for client requests.

Walnut, Ca

• Daily responsibilities included making outbound calls and soliciting for scholarship donations.• Established rapport with prospective contributors.• Filed donation pledge forms and updated contribution database.