Alex Aldaco Email & Phone Number

San Diego, California, United States

• Provide administrative support to the Senior Vice President of Human Resources, Chief Financial Officer, Board of Directors, Senior Management Team and secondary support to the Chief Executive Officer.
• Actively contribute to the organization’s culture by serving on the Events Committee, assuming the role of Co-Chair on the Wellness Committee and co-leading the Pride Employee Resource Group.
• Oversee the complete employee benefits life cycle, including open enrollment and presenting at new hire orientation.
• Manage employee records and maintain accuracy of all data in the HRIS system.
• Coordinate employee events, fostering team unity and a positive workplace culture through planning and execution.
• Create agendas, assemble documents and take minutes for several committee meetings.

Greater San Diego Area

• Mainly responsible for documenting the details of contracts and engagement letters with a focused attention on accurate rate and other matter related data set up within the financial systems.
• Reviewed new matter intake forms and make sure the client and matter data properly flows in to the accounting system.
• Validated system data by creating, maintaining and performing data checks using queries and other processes.
• Communicated with attorneys, assistants and billing to ensure client billing and special requirements are accurate.
• Calculated, updated and documented all client FY rate increases according to published Consumer Price Index percentage.
• Assisted the Director of Financial Planning and Analysis and Senior Pricing Manager with special projects.

Best Best & Krieger LLP - San Diego, CA

• Oversaw the daily operations of the Office Support & Records Department as well as Receptionist and Hospitality.
• Compiled Monthly Management Reports as well as maintained all records and reports pertaining to production and volumes at the site.
• Explained all products, services, turnaround times, delivery schedules and guarantees to the client.
• Recruited and interviewed potential EPIQ candidates for available positions at the site.
• Hired, trained, managed and evaluated all personnel assigned to the site.
• Conducted training and performance reviews with all EPIQ site team members.

Best Best And Krieger LLP - Riverside, CA

• Gathered, sorted and prepared physical and electronic legal documents for filing.
• Assisted the manager with the transfer of files to clients and new counsel in co-ordinance with the firms’ governance policy.
• Generated reports from the records management database as requested.
• Entered complete and accurate information into the client records management database.
• Prepared, labeled, and stored legal case files in assigned rooms.
• Prepared and processed boxes for offsite storage.

Hahn And Hahn LLP - Pasadena, CA

• Assisted the manager with clerical responsibilities such as maintaining detailed records for management, generating reports and controlling inventory as needed.
• Was responsible for the opening and closing of the firm, creating standard operating procedures and various forms and documents.
• Performed data entry for document control and records management throughout the information lifecycle for physical and electronic records.
• Was personally responsible for filing legal documents at various court houses and non-court sites.
• Prepared and bound legal documents for court cases throughout Los Angeles County.
• Handled department procedure training and scheduling of all new employees and temporary employees.

Blank Rome LLP - Century City, CA

• Accurately copied, scanned and printed projects in accordance to verbal and written instructions.
• Organized and set up live video conferences using integrated multimedia.
• Provided technical support by troubleshooting issues on a daily basis.
• Retrieved and delivered mail, parcels and other items to staff within established timeframes and service standards.
• Assisted paralegals with preparing and binding legal documents for court cases.

Brea, CA

• Promoted from Document Coordinator to Document Supervisor, supervising 12 representatives.
• Ensured copy projects had been properly produced and quality checked to meet department standards.
• Created and maintained FTP (File Transfer Protocol) accounts and electronically uploaded various file formats.
• Provided accurate information to client’s inquiries and requests.
• Followed established guidelines for receiving, documenting, and organizing of client packages.
• Accurately produced copy and print projects in accordance to verbal and written instructions.

Walnut, CA

• Daily responsibilities included making outbound calls and soliciting for scholarship donations.
• Established rapport with prospective contributors.
• Filed donation pledge forms and updated contribution database.