Enter invoice batches into system.Sort and file paperwork.

Match payments received to outstanding invoices on spreadsheet, then update customer accounts in the accounting system (Great Plains).

· Review and update account reconciliations on a monthly basis.· Review monthly trial balances vs. documents.· Reconcile five bank statements monthly.· Review and correct previous journal entries.· Enter month end transactions into PPG

· Reconciled bank statements for month’s end.· Enter month end journal entries· Review work orders for discrepancies· Recording of batch totals of invoices billed or credited· Update GL accounts on budget from old system to new system· Update locations for job accounts· Mark completed jobs as inactive in Coin

· Responsible for month end close duties in Xero · Reconcile credit card payments and suspense account · Enter accrual and adjustment journal entries · Record inventory purchases for tracking, reconciliation and reporting · Generate AR aging report with recommended actions· Responsible for accounts payable duties in Xero · Generate invoices and purchase orders · Enter and pay AP invoices (check, credit card, ACH, wire) · Resolve AP invoice/payment disputes with vendors· Responsible for accounts receivable duties in Xero and Inspired Technology Systems (ITS) · Generate and send wholesale AR invoices and credit notes for customers · Charge customers’ credit cards for invoices · Cash checks and reconcile against outstanding ITS invoices· Other responsibilities · Generate 1099 forms · Create journal entries · Execute general order requests for office and warehouse supplies · Prepare government and financial forms · Document employee reimbursement requests

· Processed packing slips in Microsoft AX· Reconciled monthly general journal against bank statements.· Generated RMAs for review.· Updated Ach information for customers.· Updated tax information for customers.· Answered general customer questions/requests

· Recorded journal entries in Infor Smart Office.· Reconciled monthly general journal against bank statements.· Recorded inventory changes.· Recorded payroll expenses for multiple entities based in the US and Canada in Excel.· Sorted invoices.· Created monthly depreciation projections· Created monthly asset additions and NBV reports.· Reviewed inventory records.· Updated customer contact information.

· Review travel and entertainment expense reports.· Create invoices for travel and entertainment expense reports in Salesforce.· Enter check deposits into Salesforce.· Match cash payments to outstanding invoices in Salesforce.· Calculated currency exchanges for items ordered from Japan.· Create invoices for freight charges in Salesforce.· Review for errors unposted sales invoices in Salesforce.· Compile a list of outstanding return material authorizations from the previous accounting system Financial Force.· Create sales credit notes for outstanding return material authorizations in Salesforce.

· Reconciled monthly bank statements for multiple stores· Calculated and submitted monthly meals tax for all stores in MA, ME, and NY.· Submitted Personal Property Tax Forms for various stores.· Created a database for all fixed assets and their depreciation schedule for all stores.· Created monthly P&L reports for multiple stores.· Uploaded daily sales reports.· Uploaded daily credit card transactions.· Performed other miscellaneous tasks.

· Created and mailed hundreds of insurance claims.· Managed batch header database.· Submitted refund requests.

· Created customer invoices in QuickBooks.· Created bills in QuickBooks.· Recorded payments received in QuickBooks. · Recorded check deposits.· Scanned checks.· Printed and stamped checks for payments.· General clerical work.

· Updated and balanced transactions in the daily income journal· Created the daily revenue report using Oracle· Reviewed and compiled financial statements into the daily audit packet · Monitored the aging schedule and created the weekly aging report· Communicated with organizations to adjust and close accounts on the aging schedule· Created and sent invoices to clients· Coordinated with the sales team to collect payment for major events· Charged and collected upfront deposits for major events· Sent credit card authorization forms; collected and recorded payments for events· Daily standard adjustments and corrections to customer folios· Organized accounts receivable filling system· Disputed all customer credit card charge backs· Handled customer expense complaints and folio requests

· Managed databases· Researched and compiled 3000+ contacts with company information· Compiled and entered information for 100+ companies

· Managed databases· Researched and compiled 3000+ contacts with company information· Compiled and entered information for 100+ companies

· Organized and entered invoices into databases· Reviewed new and existing data entries for errors· Assisted in audit· Organized 10 years of misfiled accounting information

· Prepared, filed, and processed invoices· Reviewed new and existing data entries for errors· Redesigned company’s payment form· Identified past error in monthly bills to a vendor, preventing double payment on an invoice