Alexander Ruiz Email & Phone Number

Austin, Texas, United States

Austin, Texas, United States

• Collaborated with the Co-Founder of 5B providing all standard executive assistant support functions, managed operations for the US office, and provided administrative support for the international staff.
• Strategized with Head of US for best business practices, identifying potential problems and points of friction in company policy across departments, and maximizing operational efficiency.
• Built a sustainable administrative system for business operations for the US and LATAM teams.
• Worked together with recruiters in our HR team to hire quality candidates and served as point person for all international team onboarding and terminations processes.
• Standardized expense reports process resulting in reduction of lead time for expense reimbursements from one month down to one week, a 75% improvement rate.
• Researched and negotiated group rate for new health insurance plan, resulting in first time coverage provided to US employees.

Austin, TX

• Supported the CEO of Cintra, the President of Cintra US, the VP of Corporate and Government Affairs, and the Global Head of Technical Services and Innovation with all administrative, logistical and operational needs.
• Managed several complex, active, and dynamic calendars across multiple international time zones.
• Prepared PowerPoint presentations and served as a communications partner for each executive.
• Collaborated with other Executive Assistants to coordinate complex, multi-city, minute by minute travel itineraries for CEO and other luminary executives.
• Managed expenses for CEO and other C-level executives.
• Established credibility and built trusted relationships with contacts across departments under the company’s complex umbrella of businesses and subsidiaries, Departments of Transportation where Cintra has concessions.

Austin, Texas Area

• Provided the CEO with administrative support, calendar management, travel coordination, and expense reconciliation.
• Acted as CEO proxy at Board meetings and event functions at the University.
• Served as liaison to the Board of Directors, handling meeting coordination, scheduling, deliverable development, and creating networking channels for previous board members via Linkedin.
• Coordinated communication, in conjunction with Marketing manager across all aspects of the relationship with the University of Texas.
• Attended department meetings, recorded minutes, maintained company office supplies, scheduled offsite events, ordered catering when needed.
• Increased diversity and breadth of students applying to be part of the Co-op Board of Directors by 20%.

Austin, Texas

• Supported the CHRO, AVP of HR, Project Manager of HR, and their leadership teams both locally and regionally through heavy calendar management and travel coordination.
• Standardized new hire, transfers, promotions, demotions, and terminations process for administrators in headquarters, reducing paperwork redundancies and delays by nearly 50% from original timeline.
• Designed and researched PowerPoint presentations for CHRO.
• Created and developed organization charts and distribution lists for the entire HR department.
• Worked on contract negotiations with hiring companies and vendors and managed payments and invoices for services rendered and provided.
• Maintained the HR SharePoint pages for use by over 8000 employees across the organization.

Austin, Texas Area

• Supervised regional staff and supported the VP of Operations, the Executive Director and a team of Community Development Managers with organizing and coordinating administrative, outreach, event planning and financial.
• Drafted meeting agendas and generated follow-up emails with minutes of executive committee meetings, departmental staff meetings and team conferences.
• Arranged travel, lodging and agendas for bi-yearly support staff meetings (12+ people).
• Planned and coordinated marketing material for fundraising events, creating systems that helped reduce waste by 25% from previous years.
• Produced the 2018 Holiday Shopping Card booklet for the yearly ACS Central Texas campaign.
• Lobbied for and successfully implemented more Spanish language Cancer literature for patients and authored Spanish versions of existing pamphlets, posters, and documents.

Austin, TX

• Executed all administrative functions for the Austin/San Antonio District and Store Managers, including scheduling, document distribution, sales data analysis and creation of related documents.
• Centralized Excel spreadsheet templates used district-wide to standardize the tracking of sales, trends and staffing needs.
• Ensured the company cafes remained in compliance with the state licensing process.
• Oversaw the implementation of Social Media use for all stores for marketing and promotional purposes.
• Assisted in coordination of big yearly events such as the Texas Book Festival and SXSW.

Tallahassee, Florida, United States

• Managed a staff of 20+ employees with the goal of providing excellent customer service and maintaining employee morale.
• Handled administrative duties related to opening and closing the store, sales data, scheduling, and payroll.
• Trained all employees on company standards and policies.
• Implemented changes to store layouts to optimize sales based on product trends, sales data, and traffic patterns.
• Planned and hosted book launch events for the release of the last two Harry Potter books (500+ people in attendance).

Associate Of Arts (A.A.), General Studies

Political Science And Government