Alexandra Fonseca Email & Phone Number

Herndon, Virginia, United States

Provide functional and technical OnBase support to the Accounts Payable and Accounts Receivable teams - Assist Accounts Receivable end users with OnBase troubleshooting and technical knowhow- Serve as Liaison between the Accounts Receivable organization and Bank of America- Process Service Now requests for the Accounts Payable organization such as OnBase.

Greater Houston

Support U.S. Public Sector corporate functions with Financial Master Data used as the basis for both management and external reporting- Advise business groups on best practices for setting up Financial Master Data Structures- Review Master Data requests for conformance to standards and validity of request - Resolve errors and inconsistencies in Master Data.

Houston, Texas, United States

Support U.S. Public Sector corporate functions with financial master data needs. Served as Financial Master Data Subject Matter Expert (SME) during the separation and integration process of financial systems (Polaris, SAP, MS Access)- Provided standard to moderately complex financial support that was either transactional or analytical for a financial.

• Support U.S. Public Sector COMPASS Business Transformation by providing financial support to the operational teams during the COMPASS migration by fully migrating contracts from EDS Legacy systems to HP systems
• Successfully led and completed the 2013 financial master data migration of over fifty government contracts receiving recognition from manager
• Completed over 300 financial balance moves and reestablished entries as needed which entailed preparing journal vouchers, amortization schedules and recurring journal entries
• Formed part of the support chain for the master data maintenance process by creating and submitting financial service requests
• Created documentation for the financial master data process of migrating contracts
• Generated purchase orders (POs) for the State and Local Government Division and received invoices against POs

• Provided Support to the Central America and Caribbean Commercial and Consumer sales teams
• Manipulated data from other sources to generate daily reports used by the sales and management team to analyze sales execution, product supply, and product sales
• Responsible for HP Store enrollment process; from requesting legal documentation and specific store information from partners, to completing application forms and submitting to Global Business Services in Costa Rica
• Prepared SmartBuy requisitions for goods as well as for services provided by suppliers in the U.S. and Latin America
• Served as liaison between HP Venezuela and Petróleos de Venezuela S.A. (PDVSA) by receiving Requests for Quotations and responding to purchase order inquiries

• Provided support to Vice President and General Manager and pursued greater role in projects within administrative and other areas of competence
• Received recognition for serving on a geographical expansion project task force and keeping assignments on schedule, tracking list of tasks, recording decisions and sharing documentation with country managers by.
• Compiled data from management team to create reports for Human Resources relieving management of administrative detail
• Assisted HR and recruiter with travel arrangements for potential external candidates and scheduled interviews between candidates and hiring managers
• Planned and organized quarterly webcasts for Latin America employee communication meetings, sent out surveys and analyzed results
• Planned and managed domestic and international face-to-face team meetings

• Provided support to Vice President and General Manager at the upper executive level
• Scheduled weekly staff meetings and quarterly business reviews, heavy calendar maintenance, answered and screened calls, prepared expense reports, purchase order requisitions, made travel arrangements and planned.
• Assisted support teams such as HR, Marketing and Finance by providing direction on how to perform administrative tasks and functions
• Used skills and experience to develop, motivate and encourage administrative assistants
• Worked with Global Real Estate to coordinate several major office moves; received recognition for efforts

• Provided a range of services to the Latin America HR team including the creation of several HR sites which incorporated a page for Change Management in preparation for the Compaq – HP merger
• Generated headcount reports for month end reporting for entire Latina America region
• Managed operating expense budget of over $4 million by developing quarterly forecasts and comparing to actual monthly spending
• Reduced vendor complaints by paying invoices in a timely fashion
• Maintained confidential employee records and workforce reduction documentation

• Provided support to internal training and development organization
• Simplified process of producing and delivering certificates, badges and courseware to Latin America by localizing materials which also cut back on time, cost and delivery
• Scheduled quarterly language classes for Houston based employees
• Maintained internal database for online data management and training enrollment
• Assisted in the planning, implementation and logistics of special training event at the 2001 Latin America Sales Conference in Cancun, Mexico

• Provided support to General Counsel and Contract Manager
• Created and designed the Latin America Legal Department’s Intranet site which was praised as one of the best repositories of contract information within the company
• Processed a variety of documentary requests such as powers of attorney, notarizations, certificates of good standing, apostilles, legalizations and consularizations
• Assisted in the merger integration process of Compaq, Digital, and Tandem
• Maintained division contracts, channel partner contracts and litigation databases
• Operated exhibit booth at the Latin America e-Signature Conference in Washington D.C. and the Latin America information booth at Innovate in Houston, Texas