Director Of Operations
Current- Manage conference room, visitor parking passes, incoming/outgoing deliveries- Greet and direct visitors, answer phones- Add new clients to ATS/Dropbox and candidates to ATS- Update client contact information, new documents/forms to ATS/Dropbox- Draft and send client fee agreements, save signed copy to client file in ATS/Dropbox- Open, update and close job orders in ATS- Post job ads on LinkedIn, Indeed, Career Builder and Craigslist- Ensure contract employee timesheets are completed and correct each Monday morning, correspondence with contract employees to fix discrepancies before payroll processing- Maintain office supplies accounts and keep inventory stocked as needed- Maintain kitchen snacks and supplies, replenishing as needed- Manage company Instagram account – post company outings, events, birthdays- Manage company LinkedIn account – post 2x weekly- Submit support tickets to Bullhorn; work with support team to resolve- Send monthly backup form request at end of the month to Bullhorn- Implement rules, formats, and overall copy for ATS- Onboarding of contract employees (I9, W4)- Update website in WordPress as needed- Plan and manage all office events including work anniversaries, birthdays, holiday parties, workplace outings, activities in and out of the office- Identify, plan and manage all community service/outreach events, 3-4 times a year- Process background checks as needed- Plan and manage all college, recruiting/career fairs and other events participation- Designed, styled & launched new WordPress website
