Alexandra Kaylan Email & Phone Number

Los Angeles, Ca, Us

Los Angeles, Ca, Us

I orchestrate and manage monthly industry networking events, collaborating with organizations like Anti-Social Producers Club and American Association of Independent Music, and have increased attendance from ~65 to ~300 over the course of a year. I facilitate all aspects of food and alcohol vendors for events, as well as the hiring and coordination of external staff (photographers, videographers, servers, musicians) and scheduling and management of internal team members and interns.I organize live rooftop performances, manage artist booking and show staffing, and coordinate live sound and videography, as well as overseeing a database of 2000+ studio clients and event attendees, categorized for tailored promotions and event invitations.I partner with sponsors to coordinate demonstrations at events, and oversee receipt, processing, and allocation of funding, and collaborate with the studio owner in partnership with his management company, AAM, maintaining communication with high-profile clients and handling confidential unreleased media and information.I also co-developed Flux Studios' marketing operations by integrating ActiveCampaign, MethodCRM, and Zapier softwares, crafting online marketing materials and creating intricate trigger-based email automation trees based on behavioral data.

New York, New York, United States

I manage shoot bookings at legendary recording studios (Abbey Road, Sunset Sound), ensuring all technical needs for recorded and live streamed engineering demonstrations are met, and that the spaces are fully prepared for production. I also cultivate relationships with celebrated recording engineering mentors and featured artists for collaboration on future shoots.I coordinate with suppliers to secure rare gear and vintage instruments for live studio performances, and source all audio and production equipment rentals, maintaining relationships with vendors for pricing negotiation.I oversee recruitment and management of freelance production crew, both locally and remotely, and manage organization, archival, and tracking of all expenses, contracts, and agreements.I collaborate with insurance agencies for comprehensive gear coverage, domestically and abroad, and create and manage detailed production schedules, itineraries, and timelines for shoots across multiple time zones.I also led coordination of rigorous document requirements for US and French crews during their travel to the UK in January 2022.

Remote

I take commissions for clients and keep consistent communication and updates on the work, completed within the agreed time frame. I also negotiate pricing of offered services including pencil sketches, digital art, and black and white ink portraits. Please follow the link to view my gallery.

Greater New York City Area

I arrange bouquets, centerpieces, and hanging floral installations for high-end weddings, conventions, and parties. I assist in setup and installation from start to finish and break the pieces down once the event is over.

Greater New York City Area

I write and record my own material, as well as provide background studio vocals for various sessions. I am a voice-over artist as well, lending my voice to various projects.

Remote

I am a contracted transcriptionist, and complete assigned monologues and dialogues as needed for projects in fields such as reality television, insurance claims, and surgical procedures. Each assignment is transcribed according to the client's unique, complex style guide. Assignments vary in length from one minute to 30 minutes each, and are transcribed for clients within a 24 hour turnaround period.

Remote

I am a contracted transcriptionist, transcribing audio chunks of interviews on a constant flow using in-site software and submitting urgently, adhering to a complex style guide.

I handled and reconciled all QuickBooks purchases, managed prop and materials inventory, and prepped for local installs. I also coordinated domestic and international freight shipping of oversized props and materials, working with UPS, FedEx, and Interglobo.

Greater New York City Area

Greater New York City Area

Long Island City

I facilitated domestic and overseas shipping of up to 20 basses and guitars at a time to various instrument dealers via DHL, FedEx, and UPS, and coordinated customs paperwork and CITES forms for international exports containing species of woods requiring licensing authorization.I sold accessories and preamps to dealers, negotiating their deals and discounts, and created a dealer database to track open orders and history, as well as contacts and rapport. I managed extensive accessory inventory and ordered hundreds of custom guitar strings per month while maintaining vendor relationships, and fulfilled all web store and Reverb.com orders and managed all incoming customer service calls and emails. I also accommodated A-list artists and in-house customers. Each dealer and customer transaction required invoices, which I generated and tracked the status of in the QuickBooks software.

Brooklyn, Ny

I held responsibility for the production equipment AMEX card, in charge of all purchase, rental, and service transactions. I also tracked each team acquiring camera equipment for hundreds of domestic and global shoots, multiple at a once, overseeing/submitting each project's monthly costs. I worked with each show to allocate rental and purchasing costs to their corresponding departments and projects, and billed each transaction to the appropriate brand/department codes.I generated POs for quotes, acquired invoices for our monthly AMEX report in the Concur software, and facilitated ACH paperwork for wire payments. I coded and submitted television costs for the network’s 6-step Net 30 submission process. I completed all authorization forms and COIs for new domestic and international rental houses, and worked closely with each individual TV and general accountant assigned to each show. I cultivated and maintained close relationships with large corporate camera vendors’ sales, rentals and accounting leads as well, and worked with said vendors to switch all transactions, previously charged to our AMEX card, to invoicing.I worked with my team to facilitate millions of dollars of purchases for the gear packages necessary to shoot VICE’s HBO Nightly News Show, assisting in negotiating down prices to accommodate budgets. I coordinated with the EQ department, AP and TV accounting departments, and vendor sales to facilitate ACH payments for all transactions.I liaised between our corporate office and VICE studio locations to ensure clear communication, and worked closely with the VICE LA Equipment Department on LA orders, payment, and logistics. I managed all equipment related freelance assistance and submit to payroll. I shipped gear, and worked with the Travel Coordinator to ensure teams reached their shoot destinations with proper carnets and international clearance. I also booked our production studio for classes and shoots.

Brooklyn, New York

I managed and created labels and commercial invoices for all outgoing office shipments, as well as tracked and billed to the appropriate department charge codes. I reconciled the HR/facilities purchasing card, and billed to the appropriate department charge codes for these invoices as well. I covered the back reception desk and received all packages and deliveries, as well as researched and acquired vendors (storage units, repairs, etc.). I also covered for the entrance receptionist during her lunch break, answering phones, setting up dial-ins for conference calls, and booking conference rooms for 500 associates.

601 Lexington Ave 49Th Floor, New York, Ny

(Promoted from Receptionist position 2/2013.)I inventoried, ordered, and organized all office and kitchen supplies and sorted, delivered, and sent all packages and mail. I processed Marketing and Media Communications check requests and executive travel expense requests for Accounting, as well as wrote and sent grant letters for Philanthropy. I set up for board meetings and organized the company calendar, as well as covered for the receptionist on her daily breaks, routing calls internationally.

I took incoming calls and managed the client appointments, as well as took product inventory. I was also entrusted with confidential documents, and company keys.

Olympia, Wa

I answered incoming calls, and was responsible for checking residents in and out and filing their paperwork and housing keys. I also performed room checks for damages.

Machida, Japan

In my exchange program, I assisted in classes for Japanese students learning English, and acted as an English language partner for Japanese students.

Ba, Screenwriting And Creative Nonfiction

Improvisational And Sketch Comedy

Activities and Societies: Sketch 101 Sketch 201 Improv 101 Improv 201 Improv 301

Diploma, General