Alexia Fortez Email & Phone Number

Lausanne, Vd, Ch

Lausanne, Vd, Ch

• Design and implement targeted training programs for new hires across Europe, collaborating with legal, compliance, and privacy teams to ensure that learning objectives aligned with regulatory frameworks and business needs.• Facilitate engaging in-person and virtual training sessions.• Conduct comprehensive legal reviews of Service Provider engagements, ensuring adherence to contractual obligations and compliance frameworks.• Conduct comprehensive legal reviews of HCP/HCO engagements, including advisory boards, speaker programs, and event sponsorships, ensuring compliance with country-specific regulations and industry standards.• Oversee the management and maintenance of HCP/HCO contract templates, ensuring alignment with country-specific regulations, industry codes, and internal compliance standards while streamlining the contracting process.• Act as the primary point of contact for contracting-related inquiries across the Europe region, providing expert guidance, troubleshooting issues, and ensuring timely resolution of contract-related concerns to support seamless business operations.• Propose and implement innovative strategies to enhance customer service, streamline operational processes, and optimize training programs, ensuring continuous improvement and alignment with industry best practices.• Drive the creation and implementation of processes, tools, and trackers to enhance efficiency, improve organizational workflows, and drive compliance excellence.• Manage the allocation and administration of global and regional compliance policies, procedures, and training programs (Veeva)• Organize the Annual Super Users Contracting Summit, facilitating collaboration and knowledge-sharing across teams.• Contribute to the planning and execution of the Annual Compliance Week, promoting organizational awareness and fostering a culture of compliance.• Act as the primary liaison for Medical Affairs, providing expert guidance on grant and donation compliance.

Morges, Vaud, Suisse

• Design and implement targeted training programs for new hires across Europe, collaborating with legal, compliance, and privacy teams to ensure that learning objectives aligned with regulatory frameworks and business needs.• Facilitate engaging in-person and virtual training sessions.• Conduct comprehensive legal reviews of HCP/HCO engagements, including advisory boards, speaker programs, and event sponsorships, ensuring compliance with country-specific regulations and industry standards.• Collaborate with legal counsels, compliance, and privacy leads to assess training needs, and design and develop comprehensive training materials that address those needs, ensuring consistency with regulatory requirements.• Identify, implement, and track process improvements at both the regional and country levels, ensuring that enhancements align with operational goals and contribute to increased organizational effectiveness.• Support the development and implementation of documents, charts, tools, and trackers, aimed at improving departmental efficiency, organization, and overall compliance with legal standards.• Oversee the Legal & Contracting SharePoint platform, ensuring effective internal communication and document management across departments.• Act as the primary liaison for Medical Affairs, providing expert guidance on grant and donation compliance, and ensuring all initiatives meet the company’s minimum legal and compliance requirements.

Morges, Vaud, Suisse

• Oversee Medical Outreach Activities, including EU Advisory Boards, Preceptorships, Standalone Symposia, MSL Tours, Seminars, and Summits.o Evaluate event locations and ensure planning aligns with regulatory, financial, and time constraints.o Manage event operations from booking venues and scheduling speakers (including US colleagues and external HCPs) to handling invitations, rooming lists, and dietary restrictions.o Coordinate and manage contracts for HCPs, agencies, and vendors, ensuring compliance with country-specific regulations such as AIFA and CNOM, including honorarium payments and invoicing.o Ensure event compliance with all applicable legal requirements by collaborating closely with the legal team to meet Fair Market Value (FMV) and other country-specific standards.o Manage and monitor event budgets, ensuring alignment with organizational goals and financial controls.o Oversee on-site event execution, including problem-solving, guest management, event setup, and vendor coordination, ensuring smooth operations.o Evaluate event success and provide comprehensive feedback reports and surveys for continuous improvement.• Project Coordination and Management:o Implement and manage project documentation, tracking timelines, milestones, and metrics to ensure alignment with medical affairs goals.o Support cross-functional projects by documenting and communicating progress, implementing course corrections, and ensuring quality and timely deliverables.• Compliance and Legal Management:o Identify and assess compliance training needs for Medical Affairs, developing and delivering training programs in collaboration with legal teams.o Act as the point of contact for Medical Affairs on new policies and procedures, ensuring legal and compliance standards are integrated into medical affairs processes.o Ensure continuous compliance knowledge through regular training sessions with legal teams, communicating relevant updates to the Medical Affairs organization.

Epalinges, Vaud, Suisse

• Serve as the project coordinator for assigned medical affairs projects, utilizing project management tools to enhance deliverables and meet objectives.• Provide administrative support for the Medical Affairs, EU Events, Pharmacovigilance, and Regulatory departments, ensuring smooth daily operations and timely completion of tasks.• Organize business travel and appointments, including flights, hotel bookings, visa applications, congress registrations, and coordination of agendas, ensuring all logistical details are managed efficiently and within budget.• Manage contract requests and track the progress of signatures and filings, including contracts for HCPs, sponsorships, Statements of Work (SOW), and other related agreements.• Manage logistics for in-person meetings such as F2F and Medical Affairs Summits, handling all arrangements from booking venues to overseeing event-related requirements.• Coordinate internal meetings, offsite meetings, team-building activities, and training sessions, ensuring all logistical elements (timing, location, attendees, facilities) are executed flawlessly.• Handle expense reports, tracking expenses, invoices, and cost center allocations, ensuring compliance with budgetary guidelines and timely submission.• Maintain budget trackers, create purchase requisitions, and follow up on purchase orders (POs) and invoices, ensuring accuracy and timely processing.• Maintain document filing systems for the teams, ensuring all documentation is properly organized and easily accessible for audit and reference purposes.• EU Events Coordination:o Coordinate and support the organization of Cycle Meetings, handling logistics for hotels, transportation, internal meetings, plenary sessions, food and beverage services, and gala dinners.o Support the organization of congresses, including symposiums, investigator meetings, and advisory boards, ensuring all event elements are managed according to compliance and logistical requirements.

Epalinges, Vaud, Suisse

• Provide comprehensive administrative support for the Medical Affairs department, ensuring efficient day-to-day operations and seamless coordination with internal and external stakeholders.• Coordinate and arrange team meetings, working group sessions, and video conferences, managing all aspects from agenda preparation to travel arrangements, venue booking, and attendee logistics.• Organize business travel and appointments, handling all logistical aspects including flights, hotels, visas, and schedules, ensuring compliance with internal policies and financial constraints.• Provide logistical support for internal and external meetings, ensuring smooth execution of all event-related activities.• Manage contracts for Medical Affairs projects, including vendor profile creation, online contract requests, generating purchase orders, updating project trackers, and following up with Legal and Finance teams to ensure timely processing.• Collaborate with the Operations team on monthly accruals, ensuring accurate financial reporting and alignment with budget expectations.• Manage the Medical Affairs SharePoint, ensuring timely updates of information, uploading of meeting folders, and efficient document organization for easy access.• Ensure compliance with relevant regulations and internal policies within Medical Affairs activities, maintaining adherence to industry standards.• Update and maintain contact lists for the department, ensuring all information is accurate and accessible.• Compile and enter expense reports, ensuring accuracy and timely submission for financial processing.• Act as the first point of contact for countries and business units, responding to various inquiries, managing requests, and escalating issues as needed.• Collaborate with Administrative Assistants from other departments, working jointly on cross-functional meetings and projects to ensure efficient coordination.

Suisse

Bring your A.S.H.A.*: Bring your *Authentic Self - Holistic Approach!Bring Your A.S.H.A. is a platform where I deliver keynote speeches, inspirational talks, and interactive workshops focused on Authenticity, Self-Awareness, and Happiness. Through engaging presentations and practical sessions, I empower audiences to embrace their true selves and cultivate lasting joy. Join me in exploring how authenticity and holistic growth can transform your personal and professional life.www.bringyourasha.com

Epalinges, Canton De Vaud, Suisse

• Greet and assist visitors and staff, providing excellent customer service and ensuring a welcoming environment for all.• Manage incoming calls and correspondence, directing inquiries to the appropriate departments and ensuring timely responses to internal and external requests.• Coordinate appointments and meetings, handling scheduling, room bookings, and preparation of meeting materials as needed.• Provide ad hoc administrative support for HQ departments, ensuring smooth daily operations and timely completion of tasks.• Assist with the organization of EU Cycle Meetings, managing logistics for hotels, transportation, internal meetings, plenary sessions, food and beverage services, and gala dinners.• Handle incoming and outgoing mail and deliveries, ensuring proper distribution and organization within the office.

• Provide comprehensive administrative support to the owner of five restaurants, ensuring smooth operations and efficient task management across the business.• Coordinate and manage events for the restaurants, including private dining, corporate functions, and special events, from initial planning to execution.• Handle scheduling and appointments, managing calendars, bookings, and meetings for the restaurant owner and key stakeholders.• Manage communication and correspondence, acting as the primary point of contact for clients, vendors, and staff to ensure seamless coordination of operations and events.• Oversee restaurant logistics, including inventory management, supplier relations, and the organization of staff and resources for day-to-day operations.• Assist in budget management and expense tracking, ensuring financial accuracy for events and administrative tasks while liaising with the finance department.

Lausanne, Vaud, Suisse

• Founded and managed Cupcakes-Club, a social club with 450 members across Switzerland, organizing Girls Night Out events to explore local restaurants, wine bars, dance classes, and more.• Owned and operated Cupcakes-Café, overseeing daily operations, staff management, and customer service to create a unique and welcoming environment.• Organized and coordinated events focused on discovering new places and experiences, managing all logistics from venue selection to attendee coordination.• Developed marketing and outreach strategies to grow both the club and café, utilizing social media, word-of-mouth, and partnerships to attract new members and customers.• Managed financial operations, including budgeting, vendor management, and expense tracking, ensuring the success and profitability of both the café and club.• Built a strong, engaged community, fostering connections among members and providing memorable experiences through well-planned, exciting events.

Lausanne, Vaud, Suisse

Typically offered to EHL students, I secured this role by demonstrating my passion for hospitality and event management, convincing the Events Department to provide me with the opportunity:• Supported the planning and execution of seminars and events held onsite at the Olympic Museum, coordinating logistics for both internal and external stakeholders.• Assisted with venue management, ensuring that all event space requirements at the Olympic Museum aligned with the objectives and expectations of the stakeholders.• Handled attendee logistics, including invitations, registrations, and travel arrangements, ensuring a seamless experience for participants.• Collaborated with vendors and suppliers to organize catering, audio-visual setups, and event materials, maintaining the high standards expected for all Olympic Museum events.• Provided on-site support during seminars and events, managing guest services, troubleshooting any issues, and assisting with event setup and teardown.• Contributed to post-event analysis and reporting, gathering feedback to assess the success of each event and identifying areas for improvement.

Lausanne, Vaud, Suisse

Genève, Suisse

Lausanne Et Périphérie

Lausanne, Vaud, Suisse

Lausanne, Vaud, Suisse

Huningue, Grand Est, France

Ranspach-Le-Bas, Grand Est, France