Alexia Marquez, Cmp Email & Phone Number

San Diego, Ca

San Diego, Ca

Washington, D.C.

Responsible for successfully managing annual conference with an attendance of 2,000 and 50+ exhibitors. Managed and executed logistics for large complex domestic and international meetings ranging from 100 to 600 global participants.Managed city and venue selection process by creating request for proposals, analyzing proposals and conducting site visits.Negotiated favorable venue and vendor contracts. Maximized revenue and controlled expenses through negotiation of rates and services. Ensured successful fulfillment of contract specifications. Accurately forecast room blocks for all meetings. Established and implemented proactive processes to avoid attrition. Effectively planned and developed accurate budgets. Throughout planning process, forecast each meetings budget to ensure revenue goals were met. Provided interim variance statement reports. Oversaw master accounts and reconciled invoices.Created meeting specifications to include creative room set-up, food and beverage orders, and innovative audio visual requirements. Reviewed and signed off on all banquet event orders.Supervised, trained and mentored direct reports. Led cross-functional teams. Monitored timelines and fulfillment of deliverables. Worked collaboratively with stakeholders to achieve organizational key metrics and strategic objectives. Maintained a motivated and successful team environment. Served as on-site staff lead to ensure events were executed appropriately, managed staff/vendors, troubleshooted issues, and acted as primary emergency/crisis contact.

Alexandria, Va

Independently planned and implemented over twenty (20) domestic and international conferences, tradeshows, education seminars and U.S. federal government contract programs a year. Managed meeting logistics to include site inspections, venue selection, detailed event set-up specifications, creative food and beverage planning, audio visual requirements, housing assignments and rooming list, décor theme, air and ground transportation, interpretation and translation services, freight show management, security requirements and entertainment.Organized auxiliary event activities to include sponsored events, banquets, golf tournaments, high level executive private dining arrangements, volunteer events and spouse/guest programs.Negotiated and executed complex hotel and vendor contracts for required facilities and services to provide the greatest savings to the organization.Developed and executed innovative marketing strategies and communication plans and produced content for robust marketing, social media and promotional campaigns.Provided creative direction and quality control for graphic design to include registration brochures, conference programs, signage, promotional collateral, presentations and web-based graphics.Supervised and orchestrated on-site operations to ensure a quality event while applying my quick problem-solving and interpersonal skills. Established and maintained meeting budgets and managed expenses to remain within the budget parameters and developed forecast projection reports.Built and maintained exceptional relationships with key stakeholders, vendors and industry contacts.

Washington, D.C.

Managed logistics for high level corporate meetings, company branding and special events in all facets of meeting planning to include hotel and vendor contract execution, food and beverage arrangements, audio visual requirements, travel arrangements, entertainment, marketing, rooming list management and on-site coordination.Developed and controlled meeting budgets while assuring compliance with company policies.Managed and provided a creative food and beverage program that enhanced the meeting and supplied cost effective alternatives for budget control.Oversaw coordination of travel arrangements for committee members and executive staff.Managed post conference debriefing, financial reporting, bill reconciliation, and surveys.

Alexandria, Va

Alexandria, Va

Alexandria, Va

Education record

Professional Certificate In Event Management