Aley Underwood Email & Phone Number

Indianapolis, In, Us

Indianapolis, Indiana, United States

United States

-Provide support to 3 executives: VP of Emergency Management, EC, & Safety, VP of Real Estate and Chief Legal Officer -Back-Up to Expense Administrator-Manage complex executive calendars and schedule internal and external meetings; including with government and legal contacts -Handle confidential information with discretion-Coordinate on-site group functions and events-Assist in creation of announcements, presentations, and projects for my executives or their teams-Travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation-Process expense reports and track reimbursement status-Single-handedly oversee issuing of new employee badges-Assist office manager in office functions and vendor relationship management-Create standard operating procedure guide for receptionist role

Indianapolis, Indiana Area

-Full time support of 2-3 executives while managing the front desk and other administrative duties-Track and help manage calendar, assist with meeting set up, and other duties as assigned-Makes travel arrangements; prepares itineraries-Responsible for ordering and managing supplies and maintenance of storage and copy areas-Responsible for organizational functions and general meeting support-Provide support as needed to various departments within central office-Assist in catering, set-up, tear down of various large scale meetings or events

Indianapolis, Indiana

-Track and help manage calendar, assist with meeting set up, and other duties as assigned-Makes travel arrangements; prepares itineraries-Responsible for ordering and managing supplies and maintenance of storage and copy areas-Responsible for organizational functions and general meeting support-Provide interim support for executives-Provide support as needed to various departments within central office-Assist in catering, set-up, tear down of various large scale meetings or events

- Successfully complete all assigned Ad-Hoc projects while working in conjunction with leadership- Assist leadership with new hire training- Help to resolve Client Experience Center issues while acting as a liason between Client Experience Coordinators and leadership- Acting source of knowledge regarding multiple company systems and processes

- Daily customer interactions, including work order creation, while utilizing multiple programs and processes that are unique to the Client Experience Center- Maintain average or above average call statistics and accuracy

Indianapolis Motor Speedway

- Utilize customer service skills towards vendors who come to collect money and make deposits- Assist in balancing the vault - Prepare deposits- Use money counting machines to confirm vendors deposits- Work alongside police personnel to collect deposits throughout the day out in the vendor locations

Boys And Girls Club

- Tutoring youth members of the Boys and Girls Club- Leading groups of variying ages during summer session- Assisting and chaperoning events and field trips - Attend numerous training classes - Develop positive relationships with the youth members

Indianapolis Motor Speedway

- Handle daily customer interactions via phone- Input billing and orders into POS- Operate multiple business systems