Aline Dillinger Email & Phone Number

Geneva, Switzerland

Geneva, Switzerland

The Hague

Specific tasks related to the function of Head of the Salaries and Entitlements Office:◦ Manage the Salary & Entitlements Office including the supervision of the allocated staff and ensure a smooth-running of the Salaries and Entitlements Office;◦ Ensure that the relevant HR processes are run in line with the applicable provisions;◦ Support new and departing staff with on-boarding and separation processes to ensure smooth and timely implementation of associated actions and provide advice on related entitlements;◦ In close collaboration with the Budget and Finance Officer managed budgetary commitments for related to staff's salary costs and on contractual and payroll matters;◦ Ensure that salaries and paid to Europol staff without delay.General and specific tasks related to the HR team of assignment:◦ Support HR management in the operational and strategic management of the work of the HR Unit and teams;◦ Develop, update and implement HR processes, policies, guidelines and manuals;◦ Support the all areas of the HR unit;◦ Contribute to the HR input in the annual programming document and work plan, to corporate reports and to documents and briefing material for management meetings and forums;◦ Take the lead in projects involving HR teams and more widely across the organisation; contribute to organisation-wide projects incorporating an HR component;◦ Provide advice on the interpretation of decisions and rules and regulations;◦ Assess internal requests made pursuant to the provisions of the EU Staff Regulations and prepare replies to them.

The Hague, South Holland, Netherlands

Support the salary and entitlements team within the Europol HR Personnel area;◦ Act as the primary focal point and provides briefings and advice to staff and non-staff at all levels on Europol rules and regulations, employment conditions, entitlements, and standard operating procedures;◦ Brief new and departing staff on on-boarding and separation processes and related entitlements to ensure smooth and timely implementation of associated actions;◦ Act as a focal point for staff and liaises closely with colleagues in the Finance department on contractual and payroll matters;◦ Act as the primary focal point for queries from staff and managers regarding employee and management self-service functions in the SYSPER HR system;◦ Act as the primary focal point for queries on all matters related to leave and absence recording and management;◦ Monitor to ensure timely initiation of actions and compliance with Europol rules and regulations, of contract extensions, probationary periods, conversion of appointments, retirements, acting arrangements, and maximum duration of contracts;◦ Initiate and draft correspondence related to various HR actions;◦ Prepare regular HR reports and statistics;◦ Manage budgetary commitments for related to Staff costs;◦ Encode salary changes on payroll file.

The Hague, South Holland, Netherlands

Support the administration of the HR Health and Well-being team:◦ In charge of the administrative matters related to invalidity procedures: liaise with staff members and doctors concerned in the procedure, draft official letters and emails, provide information and clarifications according to relevant guidelines, staff regulation, briefing note, file and archive important documents;◦ Record data on excel in order to deliver quarterly statistics and regular updated figures on Personnel, Health and Well-being unit related matters;◦ Monitor various budget commitments related to Personnel, Health and Well-being unit: payment of invoices in the financial system of the EU, requests for reimbursements, de-commitments (if applicable) and follow-up on excel;◦ Organise quarterly meetings with occupational health care representatives (doctors, nurses, accountant etc.) and draft minutes.

The Hague, South Holland, Netherlands

Support Operations Department of Europol with finance related procedures;◦ Financial planning through preparation of financial commitments and processing of invoices;◦ Monitoring of budget implementation;◦ Supervision of compliance of financial commitments and implementation with the financial rules of the European Union and the organization;◦ Production of reports, statistics and other documentation needed for the supervision of the budget implementation;◦ Monitoring of pending requests and monitor outstanding tasks, deadlines and requests;◦ Support grants manager with administrative tasks related to Europol grants.

The Hague, South Holland, Netherlands

◦ Provide administrative support to the delegates of the Eurojust French desk: monitor desk's common mailbox and process incoming requests, managing correspondence, monitor agenda of the French National Member, compiling documents for meetings, production of statistics and reports, preparation of documentation for meetings (i.e. PowerPoint presentations), draft minutes of meetings;◦ Organisation of various meetings (coordination meetings) with representatives of the investigation and prosecution authorities of the EU Member States;◦ Monitoring of the budget for domestic missions of the French delegates;◦ Maintain the necessary contacts with the French authorities;◦ Give travel and accommodation recommendation for delegates of the French desk and visitors;◦ Production of statistics, preparation of documentation for meetings and PowerPoint presentations and draft minutes of the meetings;◦ Contribution in the recruitment of a second administrative assistant for the desk: selection of the candidates and interviews.

Amsterdam, North Holland, Netherlands

Customer service:◦ Answer phone calls and emails and act as primary point of contact between the caller and the Hotel (IntercontinentalHotel Le Grand in Paris);◦ Identify and answer customer's requests by either making, amending or cancelling a reservation or route the call to appropriate section/people if needed;◦ Ensure timely response to callers.Other:◦ Administrative support;◦ Managing invoices for tour operators and travel agencies and on request.

Amsterdam, North Holland, Netherlands

Teacher of French as a Foreign Language to adults and to 6 to 9 year old children.

Ho Chi Minh City, Vietnam

◦ In charge of the French department at the British school;◦ French language teacher to children from 7 to 18 years old (IGCSE, IB and A Level);◦ Organisation of cultural events to promote French culture and inform about Francophone countries in the world;◦ Scheduling meetings, taking minutes;◦ Draft reports/feedbacks.

Master'S Degree, Humanities And Social Sciences

Research program on education and social science. Specialisation in promotion of french language and culture. Topic of the master's.

Bachelor'S Degree, French Modern Literature And Fle (Education Of French As A Foreign Language)

Bachelor degree in French modern literature. Specialisation in teaching French as a foreign language. Subject of my thesis: Analysis.

Certificat Gestionnaire Rh - Hrse/ Hr Management Certificate - Hrse, Human Resources Management/Personnel Administration, General, Certificat De Gestionnaire Rh - Hrse

Staff management Remuneration and social insurance Human Resource Management Social insurance advice Labor law and social partnership.