Alison Fox Email & Phone Number

Provides administrative support services to the Manager of Council/Committee Services & Deputy City Clerk and Committee Administrators as follows:- Performs Council/Committee Secretariat functions including creating, distributing and posting agendas, minutes and reports in eSCRIBE and Laserfiche, specifically for the Committee of Adjustment, while also supporting Council/Special Council, Standing, Quasi-judicial, and Advisory Committee meetings.- Processes and completes legislative/statutory forms relating to the Planning Act, Municipal Act, 2001, Vital Statis Act, Marriage Act, Ontario Heritage Act, Commissioner of Oaths Act, Municipal Elections Act, and Assessment Act.- Issues Burial Permits and Marriage Licences in accordance with legislative requirements, and acts as a Deputy Commissioner of Oaths for the public.- Undertakes various duties related to the Municipal Election.- Responds to inquiries and provides customer service to the public via telephone, email and in-person.

Provided administrative, business, procedural and legislative compliance-support to the Director of Legislated Services / City Clerk, and Legislated Services divisional staff. Processes City by-laws, Municipal Code chapters, and policies approved by Council. Prepared statutory public notices. Coordinated and prepares appeal submissions to Ontario Land Tribunal (OLT).- Provided assistance and administrative support to the Director and Division staff including the handling of sensitive and highly confidential matters. Participated in key projects and initiatives in support of the Division’s goals and objectives. Scheduled meetings and prepared agendas and minutes for distribution.- Processed divisional accounts payables and receivables, cheque requisitions, field orders, purchase orders, purchase requisitions, petty cash vouchers, credit memos, Visa card payments.- Assisted the Director to facilitate the recruitment of advisory committees and boards. Liaised with Nominating Committee members regarding recruitment process and timelines, scheduling application review meetings and compiled application packages for distribution and approval by Council.- Processed bylaws approved by Council to final disposition, tracked bylaw changes and updated Municipal Code chapters as required.- Liaised with Planning staff to prepare and publish statutory public notices. Assisted with customers regarding notices and matters before Committee and Council. Gathered and submitted all official plan amendments to the Region of Waterloo for approval. Processed appeal applications to the Ontario Land Tribunal (OLT).

Nottingham, United Kingdom

Provided comprehensive administrative support to the Director of Strategy and Analysis; Director of Commissioning and Procurement; Head of Contracting, Commissioning and Procurement; and head of Communications and Marketing.- Provided and obtained information from senior managers or external representatives; and communicate/coordinate the Director’s instructions with various colleagues/departments and track progress.- Undertook research, gathering, summarising and analysing data to assist with the Directors and Heads of Service in the preparation and presentation of briefings and reports.- Undertook project work as required, effectively coordinating activity, minute taking and maintaining project documentation as required. - Provided comprehensive administrative and diary support; and work in cooperation with wider Leadership Support team and members of department ensuring they meet their obligations to colleagues, partners and public. - Coordinated and communicated on behalf of Directors and Heads of Service to their service area, managers, internal and external stakeholders, including sensitive or contentious information.

Nottingham, United Kingdom

Provide comprehensive administrative support, customer service and pastoral care to roughly 500 business students and academics. I also liaise with other departments within the university and external actors. Nominated by my students and won the Nottingham Trent University Student Union's Outstanding Support Officer Of The Year Award - 2015. - Maintain accurate and comprehensive records of students progress, vital information and concerns.- Advise students of university regulations, course requirements and opportunities.- Daily problem solving within strict university guidelines and regulations.- Enable students to resolve their concerns and inform them of areas of support.- Assist in the organisation and documentation of board of examiners, course committee meetings, course representative selection and induction.- Co-ordinate the organisation of overseas exams. Liaise with British Councils and other institutions of Higher Education.-Co-ordinate and arrange meetings of staff in multiple departments to ensure the best support for student(s).- Identify and implement most appropriate solutions and procedures, while liaising with relevant departments.- Write procedures and disseminate to colleagues.- Collaborate with staff to ensure a positive student experience.

Oxford, United Kingdom

I provided comprehensive administrative support for up to 130 MBA students. - Maintained accurate and comprehensive records of student's marks, modules and course through ECSIS and Microsoft packages.- Organised three small and one large overseas trip for students and staff. - Track and document student submission of assessments, and return of assessments. - Assist in the preparation of module documentation.- Ensure module quality standards boxes are complete and up to date. - Liaised frequently maintained strong relationships with other institutions of higher education and companies in short-term exchange courses. - Organised and documented exam boards. - Provided samples for and liaised with external examiners. - Assist in the recruitment of new students.- Collaborate with staff to ensure a positive student experience.

Oxford, United Kingdom

I was responsible for the care and well-being of over 700 students while on duty.This required me to make rapid and informed decisions based on the situation presented to me. I promoted the well-being of all students on site, and maintained a respectful environment and living space.- Conducted nightly patrols with hall security.- Provided pastoral care to distressed students.- Acted as a fire warden while on duty, and assisted when off-duty. - Acted as first aider, and contacted emergency services when required.- Conducted disciplinary meetings and made informed, balanced and fair decisions within the university regulations and based on my investigation and evidence provided. - Issued automatic or assessed fines, and disciplinary action.- Acted as a mediator/negotiator and enabled students to resolve flat conflicts. - Promoted general welfare and assisted students to co-exist peacefully

Burnaby, Canada

Teaching Assistant for POL100 - Introduction to Politics and Government.- Prepared and taught compelling and engaging tutorials for 53 students. - Linked course material to relevant present day topics, and popular interest.- Facilitated student discussion on course material, and activities. Including the development of a mock-political party and mock UN discussion on present day international issues. - Held office hours to answer students queries on course material and assignments. - Met students outside of normal office hours to assist in the development of their political understanding and led review sessions.- In-depth grading and comments on student essays and exams. - Kept accurate and detailed records of students grades and participation.

Kitchener, Ontario, Canada

This role was part of the government's student summer experience program. - Provided customer service and assistant to clients regarding court dates, fine payments, etc.- Provided information to staff, lawyers, judges and external actors in a high pressure environment.- Gathered and input data in a complex data base.- Organised dockets, files and evidence two days in advance of court dates.- Distributed confidential information two police and judges two days in advance of court dates- Filed client documents based on their next court date.

Masters - Coursework Completed, Political Science - International Relations

Activities and Societies: President of Postgraduate Political Science Students Council Focus of research was international relations.

Ba (Hons) Double Major, History And Political Science, Deans List 2007, 2010

Activities and Societies: International Office Student Volunteer - 2010 International Student Buddy - 2007 Won Huron University College.

Bachelor’S Degree, International Exchange Year - Political Science And History

Activities and Societies: Irish Society International exchange year through the University of Western Ontario.