Alison A. Email & Phone Number

Pittsburgh, Pa, Us

Pittsburgh, Pennsylvania, United States

Works with applicants to compose summaries of proposals for the review of Board of Trustees, including organizational backgrounds, project descriptions, and outcomes created collaboratively with potential grantees. Created means of gathering anonymous grantee feedback, allowing organization to respond to issues and concerns.Provides technical education and support to staff and board on the following software; Govenda (formerly Boardbookit), Zoom, Blackbaud Grantmaking, and Microsoft 365. Presents data gathered from Blackbaud Grantmaking database to inform staff and board members on the direction and success of Foundation grantmaking. Researches and presents community needs to staff and board.Continued tasks of Grants Manager position

Works closely with the Program Officer and Executive Director of the foundation to improve and streamline the grantmaking process, researches and implements best practices, is responsible for moving the grants application and reporting process online, and ensures that all current and potential grantees have a helpful hand throughout the grant lifecycle.

Greater Pittsburgh Area

Authors grants and grant reports to support client initiatives. Researches and identifies funding opportunities to match client needs.

Facilitates the grant-making and performance assessment process through an online application system. Improved effectiveness of grant progress reports, allowing United Way to aggregate data for a complete picture of efforts. Acting as a decision maker in the selection and development of new grants management software, streamlining the process by which grant applications and reports are submitted. Created and manages a centralized system for results of programming and grants to ease distribution of accurate information. Serves as a liaison between United Way staff, partner and applicant agencies, and community stakeholders. Manages temporary workers and interns for various projects and internal processes.

Manages on-line application and reporting database, E-CImpact, used to conduct agency request for proposals and reports. Maintains information regarding volunteers for the proposal process. Point of contact for executives of partner agencies, volunteer reviewers, and grant applicant agency staff. Project Manager for digital archives initiative. Manages temporary workers and interns for various projects and internal processes. Promoted to Grant-Making & Performance Assessment Specialist.

Greater Pittsburgh Area

Budget and Supplies Manager for grant funded project. Created training materials for Interns. Managed workflow and statistics tracking through an Access database. Updated and redesigned project website. Completed conservation work on extensively damaged coal mining maps. Presented at poster sessions in the Pittsburgh area. Created social media presence for the project.

Interlochen, Mi

Worked intensively with the Center on a grant funded project devoted to the cataloguing of sound recordings from the past 85 years of the Camp and Secondary School. Used Dublin Core to make the collection accessible to the public on the Internet. Gained proficiency with the asset management system SirsiDynix Portfolio. Worked with many audio medias, including; acetate disks, ¼” reels, and reel to reel tapes. Gathered highlights from the collection to provide for future Grant requests.

Assisted in the Archives of Mercy Hospital on the arrangement of Hospital newsletters and other communications. Managed more than 100 serials using the library database EOS to track the reception of journals and troubleshoots issues with the database and the publishers. Assisted population of doctors, nurses and various hospital professionals and students by expeditiously locating medical information, often using databases such as Ovid, PUBMed, Cinal, EBSCO, and Medline. Organized grant-funded computer instruction and taught one-on-one classes in Microsoft Office 2007 for hospital staff.

Managed an off-hours team of 5-7 Stacks Assistants, assigning tasks, tracking the progress of those assignments, and troubleshooting issues. Improved communication between managers and student workers through the creation of an email mailing list and a reorganization of the work schedule.

Maintained the organization of Hillman Library, the primary library facility at the University of Pittsburgh,according to the Library of Congress Catalog system. Utilized the library database tool Voyager to assist patrons, track books and journals, and assist the lending department of the library with their tasks. Assisted patrons with information requests and sourcing books and articles, both in print and digital, in the library system. Promoted to Off-Hours Supervisor.

Surveyed the Coroner Case Files Collection, comprised of Allegheny County records from 1887 to 1973, and created a comprehensive overview of the Collection's information to improve ease of use and accessibility of the files. Completed a focused study of Spanish Influenza in the city of Pittsburgh using the 1918 files. Contributed to the wiki created by the Archives Service Center, available at http://coronercasefile.pbworks.com/w/page/16511993/Alison%20Smith.

Masters, Library And Information Sciences; Archives

Activities and Societies: Member of Infinity & Student Chapter of SAA3.6 GPA

Bachelors, History

Activities and Societies: Red Eye Theater Project, Pitt Repertory TheaterGraduated Cum Laude, 3.6 GPA