Allison Caragan Email & Phone Number

San Francisco, California

San Francisco

Responsible for detailed, complex calendaring and scheduling of all corporate and executive meetings, off-sites, conference calls and Board of Directors meetingsCoordinate and manage Leadership Team and department schedules Hire, lead and manage team of five Administrative AssistantsManage and coordinate schedules for CEO’s external Board of Directors responsibilities and memberships– Provide support to the Chairman of the Board and assist Board of Directors as… Show more Responsible for detailed, complex calendaring and scheduling of all corporate and executive meetings, off-sites, conference calls and Board of Directors meetingsCoordinate and manage Leadership Team and department schedules Hire, lead and manage team of five Administrative AssistantsManage and coordinate schedules for CEO’s external Board of Directors responsibilities and memberships– Provide support to the Chairman of the Board and assist Board of Directors as requiredAssist in the management and tracking of core processes/initiatives including: budgeting, year-end review process, recruiting, and trainingResponsible for preparation of CEO travel budget and prepare and verify all expense reports for CEO and Leadership Team Effectively manage highly sensitive and confidential information Coordinate setup of new Leadership Team members including on-boarding and space planningBook domestic and international travel and manage logisticsProvide notary public services for all Company documentsAssist in the creation of professional PowerPoint presentations for senior level meetings including the Board of Directors and other external partiesCoordinate all company and off-site events including Board of Director meetings, Director & Above meetings and Office Holiday PartyAssist with coordinating personal needs including: appointments, family vacations, meal reservations, etc. Show less

San Francisco

Supported executives in all aspects of managing and coordinating day-to-day schedule and work Calendar management Managed Incoming and outgoing emailCoordinated in-person team meetings and conference callsDrafted correspondenceTravel arrangements – international and domesticExpense reports – including international currency conversionManaged interdepartmental requests for information and file maintenanceAssist in the management and tracking of core… Show more Supported executives in all aspects of managing and coordinating day-to-day schedule and work Calendar management Managed Incoming and outgoing emailCoordinated in-person team meetings and conference callsDrafted correspondenceTravel arrangements – international and domesticExpense reports – including international currency conversionManaged interdepartmental requests for information and file maintenanceAssist in the management and tracking of core processes/initiatives including focal, recruiting, and trainingCoordinate setup of new employees including on-boarding facilitation and department space planningUpdate and maintain department org charts, contact/distribution lists and reporting relationship toolCoordinate all team building and off-site eventsMaintain inventory and replenishment of office equipment and supplies Create professional and effective PowerPoint presentation for high-level meetings Show less