Files and sorts materials, ensuring proper placement and order. Conducts searches of company records for requested information.Photocopies various materials.Prepare materials for filming, including organizing papers, pulling staples, paperclips, etc.Operate equipment to produce clear, complete storage of information.Maintain equipment, including requesting service when needed.Assure proper disposal of materials after processing.Organize, index, and file completed storage materials.Receive incoming mail; opens, sorts and distributes.Retrieve documents and information from storage as requested.Delivers mail and internal correspondence within the organization.Assists with tracking or other problem resolution of sent shipments as needed.Processes airfreight and overnight packages and shipments. Monitors inventory of supplies for the company and orders as necessary.Collects outgoing mail or packages and uses scales and postage meter to weigh and affix postage.Performs routine office or clerical support tasks according to well established procedures.Perform various entry level typing, transcription or word processing duties.Follows general formatting instructions; proofreads and edits own work.Sends and receives faxesTabulates informationAnswers phones and takes messages as required.Perform other duties as assigned.

Assisted the Training Manager with upkeep of team member files.Coordinated the transformation of hard copy files to electronic files.Filled store orders as a Repack Orderfiller in the warehouse.As Administrative Assistant to the RVP, I am responsible for daily reporting to our corporate offices of Production work completed daily.Weekly calculations and reporting of the Marianna, Florida facility production numbers in a productivity report also reported to corporate.Work with each department weekly to insure that hours and volumes have been reported and calculated correctly to insure Production Goals are met.Maintaining of Account Payable filing and miscellaneous files. Calculation of Payroll Analysis weekly.Safety Incident reporting.Maintaining outside labor reports for weekly Productivity Reports.Ordering of supplies needed for the warehouse.Party planning, decorating, coordinating and ordering of supplies for all cookouts and events.Month end budget analysis and review of money spent for previous month.Data entry and submitting of invoices to insure on time payments to vendors.Inventory adjustments for IT inventory and expense items.

Assisted in general office assistant duties including answering the phone, setting appointments and filing.Maintained and logged in inspections.Maintained partial lien releases, and final lien releases, warranties, specifications and operation and maintenance manuals, processed permit applications and notice to owners.Assisted with bids and proposals.

Provided direct administrative support to three Project Managers and one General Superintendent on multiple projects at different phases (at the same time).Assisted in Proposal Processes, Pre-Construction Phases, Construction Phases and Closeout Phases on multiple Projects. Maintained Partial Lien Releases, Final Lien Releases.Processed Notice of Commencements, Bonds, Notice to Owners, Insurance Certificates, Consent of Surety, and Permitting for all phases of construction.Worked closely with Orange County Public Schools in their major construction process to replace portable classrooms throughout Orange County. Processed and maintained monthly minority (MBE/WBE) reporting to OCPS.Processed purchase orders and maintained purchase order logs for tax exempt projects.Updated specification manuals per the qualifications in the Building Code Compliance Office Standards Manual.Assisted Project Managers I cost coding and invoicing to insure correct billing and payables.Processed numerous contracts, change orders, change order logs and payment applications through the Star Builder/Star Project Construction database.. Worked daily with Mechanical, Electrical, Plumbing, Civil and Structural Engineers through the design/build process.Provided monthly progress payments to subcontractors through completion of their phase of construction to final payments.

Was the Voice of the company for initial contact of all incoming calls and walk-in customers. Daily responsibilities included filing, typing contracts, phones, scheduling appointments, and travel arrangements.Assisted HR in the hiring processes including drug testing, employee manuals, and all new hire forms.Creation and implementation of monthly awards and incentive programs.Processed permit applications, notice to owners, and lien releases.

Reconciled disbursed refunds and returns, reviewed reports to calculate billing for various lenders.Reconciled and prepared reports of monthly cancellation activity, including researching discrepancies, ensuring integrity of the data.Analyzed and validated quarterly 799 reports for Department of Education billings.Prepared explanations of variances to detail the adjustments made to accounts which had discrepancies during the months for inclusion in client packages.Processed daily removal of suspense items posted to the systems suspense account.