Reports to the Director of Facilities – Coordinates office duties to insure the Maintenance Dept. is running efficiently. Prepare bills for the General Ledger coding, monitor and maintain the ADP time clock/payroll for 15 team members. Manages all time an attendance documents are complete and properly approved including time-off requests, records of tardiness etc. Maintain the Stratton & Warren system keeping record of all capital improvement projects. Responsible for management and oversight of all uniforms, office supplies, break room supplies as needed for the Department. Maintains the Fleet Management program for all company vehicles to ensure proper NYS inspection, registration and required maintenance is completed in a timely fashion.

Performs a full spectrum of general accounting functions. Assist in preparation of monthly commission and bonus statements for external and internal sales force. Research sales person’s request for sales credit. Prepare and assist in management of 150+contract customers to ensure that contractual obligations are met by customer and company. Preparation of contract reporting company sales analysis to internal and external contract customers. Ensure that sales eligibility for the federal GSA program is correctly reported to the appropriate agency. Assist in management of $2.1M prepaid investment contracted obligation. Ensure that liability is correctly reported in financial statements to senior management. Prepare and monitor daily reports for Coupon Liabilities